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Timestamping in Minutes of a Company

CS Pooja (Professional) (12 Points)

13 July 2021

Can I put the timestamping in the Board Minutes of the Company at the end of the minutes the date, time , place of signing as under:

Date :

Place:

Time:

Chairman's Signature:

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6 Replies

CA. Sourav Sarkar (Chartered Accountant ) (24583 Points)
Replied 13 July 2021

No i think not

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CS Pooja (Professional) (12 Points)
Replied 13 July 2021

So how shall it be taken?

Can it be taken handwritten by the chairman while signing?

He signs and write down the date and time along with his signatures?

Else how can it be taken?

CS Pooja (Professional) (12 Points)
Replied 13 July 2021

Do we need to take the timestamp in case physical minutes book with typed minutes are maintained by the Company?

or In case the minutes are maintained electronically then only we need to take the timestamp?

CA. Sourav Sarkar (Chartered Accountant ) (24583 Points)
Replied 13 July 2021

Typed minutes can be taken along with timestamps

Chirag (Professional) (1979 Points)
Replied 15 July 2021

Time stamping concept is for keeping electronic records, it's relevant because it will work like a trail of logs that when document created, updated, modified, signed so real time information can be checked, for minutes it's imperative that it to be time stamped and also been affixed dsc, for physical minutes it to be signed and dated including place where it's signed and each page should be initialled by chairman of that meeting or next meeting ( only for BM), Type written and print out of that pages which will be periodically binded in minute book are physical one..

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CA. Sourav Sarkar (Chartered Accountant ) (24583 Points)
Replied 24 July 2021

Thanks chirag for information