Become a Certified GST Practitioner in just 58 hours. Register Now!

Section 257

Khushboo Maheshwari (Company Secretary) (548 Points)

29 June 2009

Can anybody provide me the format of notice by member u/s 257 proposing the name of a candidate as director

Reply
Follow
Share

9 Replies

MAYANK GUGLANI (CA ) (124 Points)
Replied 29 June 2009

The Executive Director,

________________

Dear Sir,

This is to inform you that at the Board Meeting held on __________the Board of Directors of the company has approved the proposal for the appointment of Shri/Smt ______________as an alternate director to shri/smt________during his/her absence

A certified copy of the resolution is enclosed

Thanking you and assuring you our best attention always.

Yours Faithfully

For XYZ ltd

Secretary

Upgrade to CAclubindia Pro. Subscribe Now!

Ajay Mishra (Company Secretary) (74342 Points)
Replied 29 June 2009

Dear Ms. Khushboo

Please find attached herewith as u desired.

Best Regard

Attached File : 37 microsoft word section 257.pdf downloaded: 941 times

2 Like

Khushboo Maheshwari (Company Secretary) (548 Points)
Replied 29 June 2009

Originally posted by :Ajay Mishra
"	Dear Ms. Khushboo Please find attached herewith as u desired. Best Regard	"

Thank you Ajay Sir

Thank you Mayank but what i need was notice under section 257

1 Like

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 29 June 2009

Appointment of Director other than Retiring Director Under Section 257

To,

X… Ltd

Redg Add…..

……………….

………………..

Sub:- Special Notice for Appointment of Director

Dear Sir,

Reference captioned subject, this is to bring into your kind attention that, pursuant to the provisions of Section 257, I ………………. (Name) being the Shareholder of the Company Registered Folio no. ………….. propose, by way of this special notice, the candidature of Mr…………….. for the office of Director of the Company.

Further, a sum of Rs. 500/- is enclosed with this notice.

Kindly acknowledge the receipt.

Thanking You.

Yours Faithfully

……………………(Name)

Folio No……….

No. of Shares……….

1 Like

Preety (Company Secretary) (96 Points)
Replied 28 July 2010

Hello Friends

Notice recd under Section 257 has to be circulated to all members at least 7 days before the meeting or it has to be advertised atleast before two days of the Meeting. Pl clarify me which meeting is this- whether it is AGM. If yes,then whether it would be sufficient compliance if the Company mentions the same in the Notice of AGM under the Explanatory Statement that it has recd notice from the member under Section 257 propsing the name of person to be appted as Director along with sum of Rs 500 /- or we have to send another Notice.

Thanks

Regards

Preety

Upgrade to CAclubindia Pro. Subscribe Now!

Jagruti (CS) (Service) (1953 Points)
Replied 28 July 2010

Yes Preety,

Its General Meeting.

Its general pratice to state in AGM Notice that Company has recd notice u/s 257. which will be sufficient compaliance of Sec 257

Neha Gupta (PCS) (377 Points)
Replied 28 July 2010

Hi,

Dear, here in section 257 the word any General Meeting is used so it can be any General meeting EGM or AGM. But in both cases at least 7 days before the meeting the company shall inform to all its members by way of individual notices about the candidature of new director in the Company. But if the Company will advertise the same in at least in 2 news papers (English and Vernacular Language) at least 7 days before then no need to serve individual notices. And this individual notice is different from Notice of general meeting even though you are serving notice with explanatory statement to all the members in regard to this matter still you have to give this individual separate notices to all the members. Alao a separate format is given for this notice.

Regards

PCS NEHA

Vaibhav Shukla (Company Secretary) (142 Points)
Replied 29 July 2010

Completely agree with Neha Even Though the notice of the general meeting contains notice with regard to this matter still either individual notice or notice by way of newspaper ad is required atleast 7 days before the meeting.

Preety (Company Secretary) (96 Points)
Replied 31 July 2010

Thanks everyone.

Neha can u pl send me the format of the notice which is to be advertised in newspaper. My e-mail id is 'cspreetikaur @ gmail.com. Pl treat this as very urgent.

Regards

Preety