hi, i need first annual general meeting draft of any public company
7 Replies
Shreya A. Dhende
(Company Secretary)
(64 Points)
Replied 03 December 2010
hi,
MINUTES OF THE FIRST ANNUAL GENERAL MEETING OF _________________________ HELD ON __DAY, _TH SEPTEMBER, _______ AT ___ A.M. AT THE REGISTERED OFFICE OF THE COMPANY _____________________
______________________________________________________________________
DIRECTORS PRESENT:-
|
1. |
__________ |
Director |
|
2. |
____________ |
Director |
Mr. ____________- was elected as the Chairman of the meeting.
COMMENCEMENT OF MEETING
2 members of the Company personally present at the meeting.
The quorum being present, the Chairman called the meeting in order.
With the permission of the members, the notice convening the meeting together with explanatory statement annexed to it was taken as read.
The Chairman thereafter proceed to consider the business itemwise.
Register of Directors Shareholding, Register of Members, Register of Transfer of Shares alongwith other statutory books as required under the Companies Act, 1956 have been kept at the meeting and are open for inspection by the Members.
Auditors’ Report of the Company was taken as read.
ORDINARY BUSINESS;
ITEM NO. 1
TO RECEIVE, CONSIDER AND ADOPT AUDITED BALANCE SHEET AS AT 31ST MARCH, ___ AND THE PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH, ______ AND THE REPORTS OF THE BOARD OF DIRECTORS AND AUDITORS THEREON
The Chairman took the matter for consideration of audited financial statements i. e Balance Sheet as on 31st March, ____ and Profit and Loss Account for the year ended 31st March, _____ along with reports of Board of Directors and Auditors’ Report thereon.
The Chairman proposed the following motion, which was seconded by Mr. ________.
“RESOLVED THAT, the audited Balance Sheet for the financial year ended 31st March, _________and the Profit and Loss Account for the year ended 31st March, __and the Auditors’ Report and the Directors’ Report thereon, as placed before the meeting be and is hereby received, considered and adopted.”
The Chairman asked the members to raise their questions if any. There was no question on accounts.
The Chairman put the motion for voting by show of hands, All the members raised their hands in favour of the motion.
The Chairman invited comments on the Resolution, but no comments were offered.
The Chairman then put the ordinary resolution to the vote of the meeting on show of hands and it was carried unanimously.
ITEM NO. 2
TO APPOINT AUDITORS WHO SHALL HOLD OFFICE FROM THE CONCLUSION OF THIS ANNUAL GENERAL MEETING UNTILL THE CONCLUSION OF THE NEXT ANNUAL GENERAL MEETING AND TO FIX THEIR REMUNERATION
Mr. ____________ proposed the following resolution.
“RESOLVED THAT M/s. _________., Chartered Accountants, Mumbai, be and are hereby re-appointed as Auditors of the Company to hold office from the conclusion of this Annual General Meeting until the conclusion of the next Annual General Meeting, with authority to the board to fix their remuneration and plus out of pocket expenses incurred by them in connection with the audit of the Company.”
Mr. _______- seconded the resolution.
The Chairman put the motion for voting by show of hands, All the members raised their hands in favour of the motion.
The Chairman declared that the resolution passed unanimously as an Ordinary resolution.
VOTE OF THANKS
The meeting was terminated with vote of thanks to the Chairman.
DATE: _______, 20_____ CHAIRMAN
PLACE: Mumbai
(Guest)
| Originally posted by : Shreya G. Sanyashi | ||
 |
hi, MINUTES OF THE FIRST ANNUAL GENERAL MEETING OF _________________________ HELD ON __DAY, _TH SEPTEMBER, _______ AT ___ A.M. AT THE REGISTERED OFFICE OF THE COMPANY _____________________ ______________________________________________________________________ DIRECTORS PRESENT:- 1. __________ Director 2. ____________ Director Mr. ____________- was elected as the Chairman of the meeting. COMMENCEMENT OF MEETING 2 members of the Company personally present at the meeting. The quorum being present, the Chairman called the meeting in order. With the permission of the members, the notice convening the meeting together with explanatory statement annexed to it was taken as read. The Chairman thereafter proceed to consider the business itemwise. Register of Directors Shareholding, Register of Members, Register of Transfer of Shares alongwith other statutory books as required under the Companies Act, 1956 have been kept at the meeting and are open for inspection by the Members. Auditors’ Report of the Company was taken as read. ORDINARY BUSINESS; ITEM NO. 1 TO RECEIVE, CONSIDER AND ADOPT AUDITED BALANCE SHEET AS AT 31ST MARCH, ___ AND THE PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH, ______ AND THE REPORTS OF THE BOARD OF DIRECTORS AND AUDITORS THEREON The Chairman took the matter for consideration of audited financial statements i. e Balance Sheet as on 31st March, ____ and Profit and Loss Account for the year ended 31st March, _____ along with reports of Board of Directors and Auditors’ Report thereon. The Chairman proposed the following motion, which was seconded by Mr. ________. “RESOLVED THAT, the audited Balance Sheet for the financial year ended 31st March, _________and the Profit and Loss Account for the year ended 31st March, __and the Auditors’ Report and the Directors’ Report thereon, as placed before the meeting be and is hereby received, considered and adopted.” The Chairman asked the members to raise their questions if any. There was no question on accounts. The Chairman put the motion for voting by show of hands, All the members raised their hands in favour of the motion. The Chairman invited comments on the Resolution, but no comments were offered. The Chairman then put the ordinary resolution to the vote of the meeting on show of hands and it was carried unanimously. ITEM NO. 2 TO APPOINT AUDITORS WHO SHALL HOLD OFFICE FROM THE CONCLUSION OF THIS ANNUAL GENERAL MEETING UNTILL THE CONCLUSION OF THE NEXT ANNUAL GENERAL MEETING AND TO FIX THEIR REMUNERATION Mr. ____________ proposed the following resolution. “RESOLVED THAT M/s. _________., Chartered Accountants, Mumbai, be and are hereby re-appointed as Auditors of the Company to hold office from the conclusion of this Annual General Meeting until the conclusion of the next Annual General Meeting, with authority to the board to fix their remuneration and plus out of pocket expenses incurred by them in connection with the audit of the Company.” Mr. _______- seconded the resolution. The Chairman put the motion for voting by show of hands, All the members raised their hands in favour of the motion. The Chairman declared that the resolution passed unanimously as an Ordinary resolution. VOTE OF THANKS The meeting was terminated with vote of thanks to the Chairman. DATE: _______, 20_____ CHAIRMAN PLACE: Mumbai thanksss |
 |
Kalpesh Chauhan,
(Tax Assistant (Accounting Technician CA FINAL CS PROF. PROG. B.Com))
(8311 Points)
Replied 03 December 2010
Thanks Shreya
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