Register of Share Application

Pvt ltd 6634 views 4 replies

CHANDRA

Manager-Accounts

26 Points Joined June 2009

Hi. Is there any format for maintaining register of Share Application money received by a Pvt Co. If yes then pls attach a format for that. or otherwise pls tell what are the documents required to be maintained in the co's office regarding the same. Thanx.

Replies (4)

Ankur Garg

Company Secretary and Compliance Officer

114788 Points Joined January 2009

Hi,

However on simple advise for you is that if your Company has accepted the Share Application Money you may do one simple thing. You may record the above transaction i.e. receipt of share application money and assurance given to proposed allottee in the board meeting minutes.

In other words simple noting of such receipt in the board minutes would be enough. No need to take any kind of approval from any concerned authorities.

Regarding time limit to convert such share application money into capital the law is silent. However as per practice allot share with 6 months of the receipt of application money.

Best Regards

Further collect the share application form from the proposed allottee for your record. You may download the sample share application from the link mentioned below:

/share_files/files_display.asp?files_id=11908

Regards

Ankur Garg

Company Secretary and Compliance Officer

114788 Points Joined January 2009

Find below the list of mandatory and non mandatory registers along with a useful attachment.

Mandatory Statutory Registers under Companies Act, 1956

Register of Investments not held by company in its own name u/s 49(1)
Register of fixed deposit under Acceptance of Deposit Rules, 1975
Register of Securities bought back u/s 77A.
Register of Charges u/s 143.
Register & Index of Members u/s 150 & 151.
Register of Debenture holders u/s 152
Register of Beneficial Owner u/s 152A.
Register of Foreign Members u/s 157.
Process dings of General & Board Meetings (Minutes) u/s 193.
Books of Accounts u/s 209
Cost Records u/s 209(1)(d).
Register of Contracts in which Directors are interested u/s 301.
Register of Directors, Manager & Secretary u/s 303.
Register of Directors’ Shareholding u/s 307.
Register of Inter Corporate Loans & Investments u/s 372A.
Register of Renewed & Duplicate Share Certificate.

Non-Mandatory Statutory Registers under Companies Act, 1956

Director Attendance book.
Shareholder/Proxy Attendance book.
Register of Sealed Documents.
Register of Share Application & Allotment.
Register of Share Transfer/ Transmission.
Register of Dividend.
Register of Power of Attorney/Probate etc.
Register of Dividend Mandate.
Register of Bank Account Particulars.
Register of Electronic Clearing Service.
Register of Fixed Assets.
Register of Form 24AA from Directors
Register of Nominations received.
Register of Share Warrants.
Register of Proxies.

Best Regards

Vishwa

25 Points Joined March 2012

Find below the list of mandatory and non mandatory registers along with a useful attachment.

Mandatory Statutory Registers under Companies Act, 1956

Non-Mandatory Statutory Registers under Companies Act, 1956

Ankur Garg
Company Secretary and Compliance Officer

Ear Ankur I want to kanow spesificaly Which registers are mandatory ONLY for Private limited company.

Example: In the above list "Register of fixed deposit under Acceptance of Deposit Rules, 1975" since Pvt Co is prohibited to accept the Deposit form public, So there is no question of maintaing the same.

Therefor I need to know Statutory registers Mandatory Only in case of Private Company.

I would appriciate Your early reply.