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purchases- Import

harry (Awaiting ca final results) (461 Points)

02 August 2009

Consider the following situation

abc ltd pays advance for purchases on 10/4/2009 for purchase of goods from china. Goods are delivered to abc ltd on 1/5/2009 with invoice date as 25/4/2009. Payment for the balance amount is made on 1/6/2009 by ABC ltd.

When should the entry for purchase be recorded in the books of accts of the company?

would it make a difference if no advance is paid before or the entire amount was paid later on?

Should appropriate treatment under AS-11 be given for such import of traded goods?

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5 Replies

Shravan (CA Final) (39 Points)
Replied 02 August 2009

Purchase is to be booked on 1 may 098 i.e when you receive the goods. As per AS 11 which talks only about rate to be applied for a given transaction.

When you give an advance the date of transfer of funds is the criteria for recognising it as an advance(Apr 09).
When the ordered goods is received then the purchase is booked at the goods receipt date(1/5/09)
when you make the payment (if advance was not paid or balance payment) then the date of payment(1/6/09 is the transaction date
Difference between purchased rate and paid rate is Exchange Gain or loss which is a P&L Item

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harry (Awaiting ca final results) (461 Points)
Replied 02 August 2009

whether Accrual method or cash method should be followed to record purchases-imports?

harry (Awaiting ca final results) (461 Points)
Replied 02 August 2009

whether purchase should be recorded on

1. Date of payment of advance

2. Date of Invoice

3. Date of receipt of goods

4. Date of full payment for the goods

How would it affect the closing stock in all the above cases

Shravan (CA Final) (39 Points)
Replied 07 August 2009

Accural method is to be followed

1 Purchase cannot be recorded on the date of paymnet of advance as goods is not received.

2 Date of invoice is not usually followed because of time delay and it is not practical to book it as we live in systematrised enviraonment or else we have to customise it. it is also an option.

3 Booking the inr at receipt date will be appropriate as everything is trasnsferrred to the buyer.

4 usually diff between bookekd rate & paymnet rate will usually be routed thru P&L A/c.

Closing stock:

AS 11 suggest yopu to book the difference between trans rate & paymnet rate diff i.e Ex gain or loss(realised/unrealised) to P&L a/c . you can also inventorise your ex difference give it as a note.

wat ever be the treatment your profit in the long run not be affected if there is no stock.

if there is stock it will impact to the extent of stock on hand when ex diff is inventorised (i.e) biooking of ex diff is deferred. any way in long run no impact on profit or stock

Pankaj Gandhi Jaiswal (Chartered Accountant) (2629 Points)
Replied 11 November 2009

Date of goods received in India will be date of purchase. But a question arise what will be the date of purchase if first bill of entry filed and goods sent to bonded warehouse and after some days and after payment of duty goods was released by custom authority.

Regards

CA Pankaj Gandhi Jaiswal