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PROCEDURE FOR EXCHANGE/RECTIFICATION OF INPUT ITEM

Amit (Accountant) (261 Points)

14 May 2011

Sirs,

We have received some input from a supplier. The supplied input items are not exactly as per our requirement and we wish to send them for exchange/ractification and then want them back as per our specification (This will not be job work, please note). What will be the paperwork required? Thx in advance

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4 Replies

U S Sharma (glidor@gmail.com) (21056 Points)
Replied 14 May 2011

return the input so received to supplier by issue of invoice and reverse the duty in RG23Apart 2, for removal of input as it is .

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Amit (Accountant) (261 Points)
Replied 15 May 2011

Dear Sharmasir,

I have not availed the credit and also I do not want to return the input items permanently. Only as the input items are not exactly as per specification, I want supplier to make it proper to our specifications and send it back to us. There will be no change in invoice amount or anything.

For a non-registered unit, the simple procedure would be to prepare a simple challan and send it back and again get it back.

But , for a registered unit. what will be the procedure/paperwork?

U S Sharma (glidor@gmail.com) (21056 Points)
Replied 15 May 2011

make a private challan, and return the goods to supplier, ( give approx value of the goods so sent)

in the challan mention the supplier's challan reference and details., if possible attach a serox copy of supplier's challan.

on getting back the goods, supplier will enclose the xerox copy of whole set of challan and mention the all reference in final challan, so that it would not get taxed multiple times.

try to resolve the matter in single Accounting quarter of VAT, otherwise the dealer as well as you would have to revise your vat return, reflecting the transaction.

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Amit (Accountant) (261 Points)
Replied 16 May 2011

Dear Sharmasir,

Thanks a lot for your satisfying answer. It has been really helpful. Thx again sir.

I request you to please answer (in detail if possible) my question (I hope you have seen that thread) on main differences between jobwork exemption Notifications. Thx in advance for it.