Aishwarya Sitharam (CA Final, 1st year LLB) (45 Points)
30 September 2010What is the minimum period to maintain annual returns, certificates, register of members etc? Please provide reference to relevant company law provisions?
Ajay Mishra
(Company Secretary)
(74337 Points)
Replied 30 September 2010
Dear Friend
In this regard please read Rule 2 and 3 along Schedule of Companies (Preservation and Disposal of Records) Rules, 1966.
Regards
ravindranth
(company secretary)
(114 Points)
Replied 01 October 2010
Hi Ajay
There is no period mentioned for the Minutes records. So can we destroy them after some period, by mentioning in the register mentioned in Rule 4
views of experts solicited.
Regards
Tagore
Ajay Mishra
(Company Secretary)
(74337 Points)
Replied 01 October 2010
Preservation of minutes and other records
Th Minutes of all meetings should be preserved permanently. Where, under a scheme of arrangement, a company has been merged or amalgamated with other company, the minutes of all meetings of the Board and committees of the transferor company should be preserved permanently by the transferee company, notwithstanding the fact the identity of the transferor company may not survive such arrangement.
Office copy of notices, agenda, and notes on agenda and other related paper should be preserved in good order for long as they remain current or for ten years, whichever is later, and may be destroyed thereafter under the authority of the Board.
Regards
CS Ajay Mishra
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