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Now cin to be mentioned in letter heads, invoices etc.

P C Agrawal (Registered independent director Past Chairman of Aurangabad Chapter of ICSI Practicing Company Secretary at Aurangabad) (8229 Points)

27 March 2014

Section 12(3)(c) of CA 2013, which will be effective from 1.4.2014, provides that every company shall get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications. Pl ensure compliance.

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33 Replies

CA CS Amit Borade (Chief Accountant) (2828 Points)
Replied 28 March 2014

Corporate Identification Number in letter heads

Section 12(3)(c ) of the Companies Act, 2013 which comes into effect from 1st April, 2014 provides that

(3) Every company shall—

(c) get its name, address of its registered office and the Corporate Identity Number along with telephone number, fax number, if any, e-mail and website addresses, if any, printed in all its business letters, billheads, letter papers and in all its notices and other official publications; and (d) have its name printed on hundies, promissory notes, bills of exchange and such other documents as may be prescribed:
Provided that where a company has changed its name or names during the last two years, it shall paint or affix or print, as the case may be, along with its name, the former name or names so changed during the last two years as required under clauses (a) and (c):

Important Changes

The Corporate Identity Number which is a 21 digit number allotted by the Ministry of Corporate Affairs – this needs to be now printed in the company letter heads/ invoices and any other official documents of the company.

Where there is a change in the name of the company during the last two years then the former name shall also be mentioned along with the current name. It can be mentioned as “erstwhile XYZ Private Limited” in brackets under the new name. The period for which the old name should be mentioned is not specifically stated, but from the language one would infer that it is a requirement for two years.

The old name should also be mentioned in the name plates which is required to be prominently affixed outside the registered office of the company.

So all companies are requested to please start complying with this new requirement from 1st April, 2014 onwards

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Divum (bbb) (38 Points)
Replied 03 April 2014

its also includes email communication ?

P C Agrawal (Registered independent director Past Chairman of Aurangabad Chapter of ICSI Practicing Company Secretary at Aurangabad) (8229 Points)
Replied 03 April 2014

"e-mail and website addresses, if any"

Divum (bbb) (38 Points)
Replied 03 April 2014

yeah but if communication happened with another company via email so every mail has to mention cin no.of comany , address of regs. off company etc .... ?

P C Agrawal (Registered independent director Past Chairman of Aurangabad Chapter of ICSI Practicing Company Secretary at Aurangabad) (8229 Points)
Replied 03 April 2014

No, section does not require so.

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DHARMENDRA (Sr. Accountant) (22 Points)
Replied 22 April 2014

What provision is laid for a company if it does not do so, and to whom to complain if any company violates this law

Dharam

RAJI SACHIN KUMAR (COMPANY SECRETARY) (39 Points)
Replied 22 April 2014

Is it mandatory to pass a Board resolution in order to make changes in the LetterHead as per Section 12 (3) (c) of the Companies Act, 2013? Or we can do so without passing a Board Resolution? Please clarify and justify your answer.

If it is mandatory to pass a Board Resolution, can we do so by circulating the resolution as per Section 175 of the Companies Act, 2013 due to non-availability of director for the time being in India.

RAJI SACHIN KUMAR (COMPANY SECRETARY) (39 Points)
Replied 22 April 2014

CS MOHIT SALUJA (PRACTICING CS Jalandhar 9914558709) (5155 Points)
Replied 22 April 2014

There is no need to pass any Board Resolution for such change i.e. printing of CIN over letter heads. As this is internal matter of the concern, can be done by the managing heads themselves.

CS MOHIT SALUJA (PRACTICING CS Jalandhar 9914558709) (5155 Points)
Replied 22 April 2014

Dear Dharmendra, if any company contravenes the provisions of the Section 12 of the act, the company and the officer in default shall be liable to a penality of Rs. 1000 for every day during which the default continues but not exceeding Rs. 1 Lakh.