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Minutes should be on letter head or not

Md Arif (student) (39 Points)

17 January 2012

Dear members kindly let me know that whether minute should be printed on the company's letter head or on the ordinary paper.

Regards

Arif

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14 Replies

valji (Accounts manager-MBA) (2150 Points)
Replied 17 January 2012

only board resolution on letter head not minutes

minutes book avliable in market (ask your cs he can arrange for the same)

1 Like

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Charu Srivastava (Company Secretary) (4210 Points)
Replied 17 January 2012

Minutes are printed on Minutes sheet, which are available in the Market.

1 Like

(Guest)

Use minutes sheets or A4 size paper!

1 Like

Md Arif (student) (39 Points)
Replied 17 January 2012

thank u valji sir thank u charu mam and neha mam mam i have another doubt also can the board discuss the new matter in the adjourned meeting or not

Md Arif (student) (39 Points)
Replied 17 January 2012

neha mam would u please suggest me that the board may discuss the new matter in the adjourned meeting or not

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(Guest)

An adjourned meeting is merely the continuation of the original meeting and therefore, a fresh notice is not necessary, if the time, date and place for holding the adjourned meeting are decided and declared at the time of adjourning it.

If a meeting is adjourned without stipulation as to when it will be continued, fresh notice of the adjourned meeting must be given.

Only the business not finished at the original meeting can be transacted at the adjourned meeting.

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Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 18 January 2012

As mentioned by learned members there is no need to take print outs of minutes on the letter head of the company. However you are free to do the same. Especially if you are using soft copy letterhead.

Separate A4 size minutes sheets are available in the market for printing purpose. Further law is silent regarding all this. Only remember compliance of section 193 regarding maintenance, preparation and signing of minutes.

Thanks

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Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 18 January 2012

Originally posted by : Md Arif
	neha mam would u please suggest me that the board may discuss the new matter in the adjourned meeting or not

As per my understanding yes it is very much possible especially when you are not talking about something like Navratna companies or Fortune 500 companies.

I mean practically speaking with the consent of board of directors this is very much possible. For any general or basic business you can always use the following item of your board meeting agenda:

“Any other business with the permission of chair”.

However if the agenda is specific and important like infusion of new funds via PE or acquisition of business then it is very much advisable to not to club it with an old agenda and separate meeting should be called.

Rest (keeping in view the corporate practicality) the answer of your question is entirely dependent on the mutual understanding of your board of directors.

Regards

4 Like

Md Arif (student) (39 Points)
Replied 18 January 2012

Ankur Sir

I really favoured and much regard with sharing of your suggestion

once again very much thanks and regards

arif

CA Harish Negi (Never Say Die) (860 Points)
Replied 23 February 2013

Thank u all for sharing....

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Nisha Sharma (Company Secretary) (1155 Points)
Replied 14 September 2015

How about notice of meeting. is it required to be on the letter head?

CMA Narendhar Reddy (Practice) (50 Points)
Replied 04 July 2017

Nisha Sharma,
I have the same doubt reagading issue of Board meeting Notice on letter head, If you doubt is resolve please let me know the Ans.

Law Aspire (CS) (755 Points)
Replied 11 January 2018

Originally posted by : Neha Jain
	An adjourned meeting is merely the continuation of the original meeting and therefore, a fresh notice is not necessary, if the time, date and place for holding the adjourned meeting are decided and declared at the time of adjourning it. If a meeting is adjourned without stipulation as to when it will be continued, fresh notice of the adjourned meeting must be given. Only the business not finished at the original meeting can be transacted at the adjourned meeting.