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Minutes

CA Mihir Shah (Working with Suresh Surana & Associates) (231 Points)

20 January 2010

hey friends,

is there any proforma for writing minutes of private limited company??? if so can u provide me with the same.an the same be maintain in soft copy...

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5 Replies

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 20 January 2010

Dear Mihir,

You may download the sample Board and General Meeting minutes for different purposes by clicking the link below:

1. Sample Board Meeting Minutes for recording transfer of share

2. Sample Board Meeting Minutes for Approving Annual Accounts

3. Sample Board Meeting Minutes of First Board Meeting

4. Sample Annual General Meeting Minutes

5. Sample EGM Minutes to fill Casual Vacancy of Statutory Auditors

Best Regards

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Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 20 January 2010

Yes you can maintain the minutes in soft but only for administrative convenience. For statutory compliance maintenance of minutes in hard copy is mandatory along with proper bounding. This practice is also necessary to maintain legal authencity of minutes as evidence in court proceedings.

Best Regards

CA Mihir Shah (Working with Suresh Surana & Associates) (231 Points)
Replied 20 January 2010

dear sir,

thank u for sharing the information...

ANIL A MALAVADE (Student ) (133 Points)
Replied 20 January 2010

HI Dear Pls find the attached minutes of the company, as the company is not in existance all the information are for your clarification pupose.

Attached File : 50 eewpl 2009.doc downloaded: 327 times

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 22 January 2010

Dear Mihir,

There is no set profarma for the minutes of the meeting for any company. However, some matters are required to be mentioned in the minutes as given above in all the draft minutes. You may choose any one of above as per our requirement.

As per your query regarding maintinance of minutes in soft copy. No this is not allowed. For statutory compaliane minutes must be in hard copy and duly signed. Please go through section 193 of The Companie Act, 1956.