Listing persons present in a board meeting

Hi All,

We need to list persons attending the board meeting in alphabetical order. 

So where do we put the Additional Director appointed u/s 161 in this list when

1. this person is present in the board meeting where the resolution for the appointment is to be passed?
2. After the appointment, where would this additional director figure in the list - at the end or in alphabetical order with other directors?

Also, for the number of meetings held and attended w.r.t to the additional director, would the meeting in which resolution for the appointment is done be counted if the proposed person is in attendance ?

Thanks in advance

Regards,

Geetha