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Letter of appointment for director

RACHANA DAGA (CS) (555 Points)

01 May 2014

Dear Madam/Sir,

Anyone have format of letter of appointment as a director , because e form DIR 12 is asking about letter of appointment as an attachment. kindly help

Regrads.

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17 Replies

Vandana J Doshi (Practising Company Secretary) (12562 Points)
Replied 01 May 2014

Hi,

I found this in CAclubindia....see if it of your use..

Attached File : 558284 1312979 form dir 2.doc downloaded: 31475 times

2 Like

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Kamal Verma (Proprietor) (35 Points)
Replied 08 May 2014

Dear Vandana Ji. your attachment is format of consent letter not the appointment letter... i also need format of appointment letter as per requirement of DIR-12.... if any, please send... thanks and regards..

SURAJ KUMAR DIKSHIT (Proprietor) (24 Points)
Replied 09 May 2014

Please help out of this situation.... I am also facing same problem.

Ekta (Practicing CS) (423 Points)
Replied 09 May 2014

(ON COMPANY’S LETTER HEAD)

(MUST BE SIGNED AND SEALED BY AUTHORISED SIGNATORY OF THE COMPANY)

LETTER OF APPOINTMENT OF DIRECTOR- ATTACHMENT OF DIR-12

Date: ________________

Name: __________________________

Address:

Subject: Letter of Appointment

Shri _________,

With reference to your interview and subsequent discussions you had with us, the Company is hereby pleased to appoint you in our organization w.e.f. __________ on the following terms & conditions:

1. DESIGNATION:

You will be designated as _________ in _____________

2. PLACE OF POSTING:

You will be posted in our office at

3. REMUNERATION:

You will be entitled to the following remuneration, subject to the fulfillment of service conditions:

(Give all the details of the compensation)

Annual Salary: Rs. _____________

(Tabular breakup)

4. BENEFITS:

Apart from your annual salary, you will be eligible for additional employee benefits like bonus which would amount to Rs. _____________and leave salary (______ days paid leave) which would amount to Rs. _____________post confirmation which would be paid annually on pro-rata basis.

You are entitled to gratuity which will be paid only after completion of five years with the organization. If termination with the organization is post ______ years, gratuity will be paid on the date of termination.

5. LEAVE FACILITIES:

You are entitled to ______ days paid leave - ______ earned leaves and ______ casual leaves.

6. TRANSFER:

The company may put you through inter-department transfer or intra-city transfer within Choice group.

7. PROBATION:

You will be on probation for a period of _____________ months from the date of joining service. Based on your performance and conduct, this period may be increased or decreased at sole discretion of the management and unless an order in writing is given to you, you shall be not be deemed to have been confirmed.

8. SEPARATION:

During probation or extended period(s) thereof, your service is liable to be terminated without assigning any reason or payment in lieu thereof. Subsequent to confirmation, either side can terminate this contract by giving a notice of _____________ Month or payment of _____________ month’s salary in lieu thereof.

9. OTHER RULES & REGULATIONS:

You are expected to discharge the duties assigned to you from time to time with due diligence, integrity and responsibility to the entire satisfaction of the management and also maintain high standard of work expected of you by the company.

Your appointment in the company is full time and you shall devote yourself exclusively to the business of the company. You will not engage yourself in any other employment or business (part – time or full – time) as long as you are employed in the company. Any action contrary to this shall render your services liable for termination without any notice or payment in lieu thereof.

You are required to deal with the Company’s money, materials and documents with utmost honesty. If at any time you are found dishonest in dealing with the Company’s money, materials and documents, you shall render yourself liable for termination without any notice or payment in lieu thereof.

You will not divulge or give public any information related to any aspect of the company to anyone not employed by the company, including in such activity shall render you liable for termination without any notice or payment in lieu thereof.

If any declaration given or information furnished by you to the company is found to be false or if you are found to have willfully suppressed any material information at any point of time during your services, you are liable to be terminated immediately without any notice or payment in lieu thereof.

Any disputes arising out of this contract would be settled in the court of law under _____________ jurisdiction.

Please sign the copy of this letter as a token of your acceptance.

We welcome you again to our family and trust your association with us would be a long and meaningful one.

Yours Faithfully,

____________________________________

Manager – Human Resources

(OR OTHER AUTHORIZED SIGNATORY)

__________________________

Received& Accepted

Name

Date

2 Like

SURAJ KUMAR DIKSHIT (Proprietor) (24 Points)
Replied 09 May 2014

Who will be the authorized signatory if appointment is made in a process of incorporation.... I.e. appointment of promoter as a director

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kaushal (ARTICLE ASSISTANT) (27 Points)
Replied 10 May 2014

I M ALSO FACING THE SAME PROBLEM .. SO PROVIDE DEMO OF APPOINTMENT LETTER OF DIRECTOR AFTER FILING.

Nitish Gupta (Proprietor) (24 Points)
Replied 12 May 2014

Same Problem

kaushal (ARTICLE ASSISTANT) (27 Points)
Replied 13 May 2014

vandani ji can u provide the attachment required in Inc - 22 n Dir - 12

RISHI (cs) (227 Points)
Replied 21 May 2014

Letter of Appointment. Pls. comment if anything is inappropriate.

Attached File : 255109 1318956 letter of appointment sample.doc downloaded: 13677 times

2 Like

mukesh (student) (67 Points)
Replied 23 July 2015

Dear all for those who require appointment letter as on incorporation here is the format.

Since till date company dosnt exist so it will be on the director letter head.

Attached File : 495247 20150723161511 appointment letter draft.doc downloaded: 737 times

1 Like

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MUSTHAFA.K (Articleship) (22 Points)
Replied 15 December 2015

Dear Sir,

Is the letter of appointment is applicable only to indepdndent directors?

CA Ajith Sreenivas (Chartered Accountant) (21 Points)
Replied 11 August 2016

This is DIR 2, not appoinment letter.

CA Sujeet Kumar (Self-Practice) (738 Points)
Replied 23 August 2016

Dear all,

You know at the time registration of company director need not to be appointed however director name should be provided in AOA which is called first director. So letter of appoinment is not required here but INC-9 is required. Further if any director has been appointed after registration of company then letter of appointment is required and The Law doesn't provide any sample of letter.