Keyboard Shourtcuts - In Access

CMA KNVV Sri Vidya - Sri Kanth (C.A.Final (New) ICWAI FINAL (New))   (11269 Points)

21 April 2009  
Keyboard Shortcuts in ACCESS

You can use shortcut keys for quick access to frequently used commands or operations. The topics below list the shortcut keys available in Microsoft Access. You can also use access keys to move the focus to a menu, command, or control without using the mouse.

General shortcut keys

F1
To display the Office Assistant and Microsoft Access Help; context-sensitive Help about the selected property, control, macro action, or Visual Basic keyword; or alerts with a Help button
SHIFT+F1
To display ScreenTips in a dialog box, after selecting the option by using the keyboard
CTRL+N
To open a new database
CTRL+O
To open an existing database
ALT+F4
To quit Microsoft Access
CTRL+P
To print the current or selected object
P or CTRL+P
To open the Print dialog box
S
To open the Page Setup dialog box
C or ESC
To cancel Print Preview or Layout Preview
CTRL+S or SHIFT+F12 or ALT+SHIFT+F2
To save a database object
F12 or ALT+F2
To open the Save As dialog box
F4 or ALT+DOWN ARROW
To open a combo box
F9
To refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
DOWN ARROW
To move down one line
PAGE DOWN
To move down one page
UP ARROW
To move up one line
PAGE UP
To move up one page
TAB
To exit the combo box or list box
CTRL+F
To open the Find tab in the Find and Replace dialog box (Datasheet view and Form view only)
CTRL+H
To open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)
SHIFT+F4
To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)
F2
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
F4
To switch to the property sheet (Design view in forms and reports in databases and Access projects)
F5
To switch to Form view from form Design view
F6
To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only)
F7
To switch to the Code Builder from form or report Design view (Design view window or property sheet)
SHIFT+F7
To switch from the Visual Basic Editor to form or report Design view
ALT+V+P
To open property sheet for a selected object

Editing controls in form and report Design view

SHIFT+ENTER
To add a control to a section
CTRL+C
To copy the selected control to the Clipboard
CTRL+X
To cut the selected control and copy it to the Clipboard
CTRL+V
To paste the contents of the Clipboard in the upper-left corner of the selected section
CTRL+RIGHT ARROW
To move the selected control to the right
CTRL+LEFT ARROW
To move the selected control to the left
CTRL+UP ARROW
To move the selected control up
CTRL+DOWN ARROW
To move the selected control down
SHIFT+DOWN ARROW
To increase the height of the selected control
SHIFT+RIGHT ARROW
To increase the width of the selected control
SHIFT+UP ARROW
To reduce the height of the selected control
SHIFT+LEFT ARROW
To reduce the width of the selected control
F11
To bring the Database window to the front
CTRL+F6
To cycle between open windows
ENTER
To restore the selected minimized window when all windows are minimized
CTRL+F8
To turn on Resize mode for the active window when it’s not maximized; press the arrow keys to resize the window
ALT+SPACEBAR
To display the Control menu
SHIFT+F10
To display the shortcut menu
CTRL+W or CTRL+F4
To close the active window
ALT+F11
To switch between the Visual Basic Editor and the previous active window
ALT+SHIFT+F11
To switch to the Microsoft Script Editor from the previous active window
TAB
Move to the Help button in the wizard
SPACEBAR, with the Help button selected 
Show the Assistant in a wizard or dialog box. To hide the Assistant, press SPACEBAR again. Note that not all wizards or dialog boxes have Help provided by the Assistant.
ALT+N
To move to the next window in the wizard
ALT+B
To move to the previous window in the wizard
ALT+F
To close the wizard window

Note  You can not use CTRL+TAB to navigate from one wizard window to another. CTRL+TAB will move the cursor between dialog boxes and controls on the wizard window.

F2
To display the complete hyperlink address for a selected hyperlink
F7
To check spelling
SHIFT+F2
To open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTER
To display a property sheet in Design view
ALT+F4
To quit Microsoft Access, close a dialog box, or close a property sheet
CTRL+F2
To invoke a Builder
CTRL+F11
To toggle between a custom menu bar and a built-in menu bar
CTRL+RIGHT ARROW or CRTL+COMMA (,)
To toggle forward between views when in a table, query, form, report, page, view ,  PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.
CTRL+LEFT ARROW or CRTL+PERIOD (.)
To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view
 

Editing and navigating the Object list

F2
To rename a selected object
DOWN ARROW
To move down one line
PAGE DOWN
To move down one window
END
To move to the last object
UP ARROW
To move up one line
PAGE UP
To move up one window
HOME
To move to the first object
CTRL+TAB
To cycle through the Objects bar top to bottom
SHIFT+CTRL+TAB
To cycle through the Objects bar bottom to top
ENTER or ALT+O
To open the selected table or query in Datasheet view, or form in Form view
ENTER
To open the selected report in Print Preview
ENTER
To open the selected data access page in Page view
ENTER
To run the selected macro
CTRL+ENTER or ALT+D
To open the selected table, query, form, report, data access page, macro, or module in Design view
ALT+N
To create a new table, query, form, report, data access page, macro, or module
F5
To refresh the Database window
CTRL+G
To display the Immediate window in the Visual Basic Editor
 

SHIFT+F10
To show the shortcut menu
F10
To make the menu bar active
ALT+SPACEBAR
To show the program icon menu (on the program title bar) 
DOWN ARROW or UP ARROW
With the menu or submenu is visible, to select the next or previous command 
LEFT ARROW or RIGHT ARROW
To select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu 
HOME or END
To select the first or last command on the menu or submenu 
ALT
To close the visible menu and submenu at the same time 
ESC
To close the visible menu; or, with a submenu visible, to close the submenu only
CTRL+TAB or CTRL+SHIFT+TAB
To select the next or previous toolbar 
TAB or SHIFT+TAB
When a toolbar is active, to select the next or previous button or menu on the toolbar 
ENTER
When a menu on a toolbar is selected, to open the menu 
ENTER
When a button is selected, to perform the action assigned to a button

ALT+TAB
To switch to the next program
ALT+SHIFT+TAB
To switch to the previous program
CTRL+ESC
To show the Windows Start menu
CTRL+W
To close the active database window
CTRL+F6
To switch to the next database window
CTRL+SHIFT+F6
To switch to the previous database window
ENTER
To restore the selected minimized window when all windows are minimized
CTRL+TAB or CTRL+PAGE DOWN
To switch to the next tab in a dialog box
CTRL+SHIFT+TAB or CTRL+PAGE UP
To switch to the previous tab in a dialog box
TAB
To move to the next option or option group
SHIFT+TAB
To move to the previous option or option group
Arrow keys
To move between options in the selected drop-down list box, or to move between some options in a group of options
SPACEBAR
To perform the action assigned to the selected button; select or clear the check box
Letter key for the first letter in the option name you want (when a drop-down list box is selected)
To move to the option by the first letter in the option name in a drop-down list box
ALT+letter key
To select the option, or to select or clear the check box by the letter underlined in the option name
ALT+DOWN ARROW
To open the selected drop-down list box
ESC
To close the selected drop-down list box
ENTER
To perform the action assigned to the default button in the dialog box
ESC
To cancel the command and close the dialog box
ALT+F4
To close a dialog box
HOME
To move to the beginning of the entry
END
To move to the end of the entry
LEFT ARROW or RIGHT ARROW
To move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROW
To move one word to the left or right
SHIFT+HOME
To select from the insertion point to the beginning of the entry
SHIFT+END
To select from the insertion point to the end of the entry
SHIFT+LEFT ARROW
To select one character to the left
SHIFT+RIGHT ARROW
To select one character to the right
CTRL+SHIFT+LEFT ARROW
To select one word to the left
CTRL+SHIFT+RIGHT ARROW
To select one word to the right
 

Work with the Open, File New Database, and Save dialog boxes

ALT+1
Go to the previous folder ()
ALT+2
Open the folder up one level from the open folder (Up One Level button ) 
ALT+3
Close the dialog box, and open your World Wide WebWorld Wide Web search page (Search the Web button ) 
ALT+4
Delete the selected folder or file (Delete button ) 
ALT+5
Create a new subfolder in the open folder (Create New Folder button ) 
ALT+6
Switch between List, Details, Properties, and Preview views 
ALT+7
Show the Tools menu (Tools button)
F6
Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.) 
Note   If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.  
CTRL+TAB
When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.) 
TAB or SHIFT+TAB 
When a task pane is active, select the next or previous option in the task pane 
CTRL+DOWN ARROW
Display the full set of commands on the task pane menu 
DOWN ARROW or UP ARROW
Move among choices in a selected submenu; move among certain options in a group of options 
SPACEBAR or ENTER
Open the selected menu, or perform the action assigned to the selected button 
SHIFT+F10
Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item 
HOME or END 
When a menu or submenu is visible, select the first or last command on the menu or submenu 
PAGE UP or PAGE DOWN
Scroll up or down in the selected gallery list 
CTRL+HOME or CTRL+END
Move to the top or bottom of the selected gallery list

To perform most of the following actions, the Office Assistant must be turned on and visible.

F1, if the Assistant is not showing
Get Help from the Assistant
F1, if the Assistant is showing
Display the Assistant balloon
ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on)
Select a Help topic from the list the Assistant displays 
ALT+DOWN ARROW
See more Help topics
ALT+UP ARROW
See previous Help topics
ESC
Close an Assistant message
ESC
Close a tip
If Help is not open, press F1.
F6
Move between the navigation pane (navigation pane: The area in the Help window that contains the Table of Contents, the Answer Wizard, and the Index.) and topic pane (topic pane: The area of the Help window that contains a Help topic.)
TAB
Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHIFT+TAB
Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article 
ENTER
Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+O
Display the Options menu to access any Help toolbar command
ALT+SPACEBAR
Display the program Control menu
ALT+F4
Close the active Help window

Note   If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.

CTRL+TAB
Switch to the next tab
CTRL+SHIFT+TAB
Switch to the previous tab
ALT+C
Switch to the Contents tab
ALT+A
Switch to the Answer Wizard tab
ALT+I
Switch to the Index tab
ENTER
Open or close a selected book, or open a selected Help topic
DOWN ARROW
Select the next book or Help topic
UP ARROW
Select the previous book or Help topic
ALT+LEFT ARROW
Go back to a Help topic you viewed previously
ALT+RIGHT ARROW
Go forward to a Help topic you viewed previously
TAB
Go to the first or next hyperlink
SHIFT+TAB
Go to the last or previous hyperlink
ENTER
Activate a selected hyperlink
ESC
Close a pop-up window
UP ARROW
Scroll toward the beginning of a Help topic
DOWN ARROW
Scroll toward the end of a Help topic
PAGE UP
Scroll toward the beginning of a Help topic in larger increments
PAGE DOWN
Scroll toward the end of a Help topic in larger increments
HOME
Move to the beginning of a Help topic
END
Move to the end of a Help topic
CTRL+P
Print the active Help topic
CTRL+A
Select the entire Help topic
CTRL+C
Copy the selected items to the Clipboard
SHIFT+F10
Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.)
 

Keyboard shortcuts for using the Ask a Question box

Press F10 or ALT to select the menu bar, and then press TAB until the insertion point appears in the Ask a Question box. Type your question, and then press ENTER.

To select a topic, use the UP or DOWN arrow keys, and then press ENTER to open the topic in the Help window. To select the next or previous set of topics in the Microsoft Office Assistant balloon, select See more or See previous, and then press ENTER.

Using expandable links to view information in a Help topic

Many Help topics use hidden text and expandable hyperlinks to show or hide additional information within the topics. You don't have to jump to a different Help topic to see information, and the content is easy to scan. You can use the expandable hyperlinks one at a time, or use Show All or Hide All to open or close all of the expandable hyperlinks in the topic.

Within the Help window, press SHIFT+ TAB to select the previous hidden text or hyperlink, or to select Show All or Hide All at the top of a topic. Press TAB to select the next hidden text or hyperlink, or to select Show All or Hide All at the top of a topic.

Note   If you are using a screen reader to read Help topics, you must first expand all the links in the topic by using the Show All button.

 
ALT+F+D+A
Send the active database object as an e-mail message 
CTRL+SHIFT+B
Open the Address Book
ALT+K
Check the names in the To, Cc, and Bcc boxes against the Address Book 
TAB
Select the next box in the e-mail header or the body of the message when the last box in the e-mail header is active 
SHIFT+TAB
Select the previous field or button in the e-mail header

Keys for working with text and data

SHIFT+RIGHT ARROW
To extend one character to the right
CTRL+SHIFT+RIGHT ARROW
To extend one word to the right
SHIFT+LEFT ARROW
To extend one character to the left
CTRL+SHIFT+LEFT ARROW
To extend one word to the left
Note   To cancel a selection, use the opposite arrow key.
TAB
To select the next field
F2
To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
SHIFT+SPACEBAR
To switch between selecting the current record and the first field of the current record, in Navigation mode
SHIFT+UP ARROW
To extend selection to the previous record, if the current record is selected
SHIFT+DOWN ARROW
To extend selection to the next record, if the current record is selected
CTRL+A or CTRL+SHIFT+SPACEBAR
To select all records
F8
To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records
LEFT ARROW or RIGHT ARROW
To extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROW
To extend a selection to adjacent rows in Datasheet view
SHIFT+F8
To undo the previous extension
ESC
To cancel Extend mode

Selecting and moving a column in Datasheet view

CTRL+SPACEBAR
To select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only
SHIFT+RIGHT ARROW
To select the column to the right, if the current column is selected
SHIFT+LEFT ARROW
To select the column to the left, if the current column is selected
CTRL+SHIFT+F8
To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left
 

Note   If the insertion point isn't visible, press F2 to display it.

Moving the insertion point in a field

RIGHT ARROW
To move it one character to the right
CTRL+RIGHT ARROW
To move it one word to the right
LEFT ARROW
To move it one character to the left
CTRL+LEFT ARROW
To move it one word to the left
END
To move it to the end of the field, in single-line fields
CTRL+END
To move it to the end of the field, in multiple-line fields
HOME
To move it to the beginning of the field, in single-line fields
CTRL+HOME
To move it to the beginning of the field, in multiple-line fields
CTRL+C
To copy the selection to the Clipboard
CTRL+X
To cut the selection and copy it to the Clipboard
CTRL+V
To paste the contents of the Clipboard at the insertion point
BACKSPACE
To delete the selection or the character to the left of the insertion point
DELETE
To delete the selection or the character to the right of the insertion point
CTRL+DELETE
To delete all characters to the right of the insertion point
CTRL+Z or ALT+BACKSPACE
To undo typing
ESC
To undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record

Entering data in Datasheet or Form view

CTRL+SEMICOLON (;)
To insert the current date
CTRL+SHIFT+COLON (:)
To insert the current time
CTRL+ALT+SPACEBAR
To insert the default value for a field
CTRL+APOSTROPHE (')
To insert the value from the same field in the previous record
CTRL+PLUS SIGN (+)
To add a new record
CTRL+MINUS SIGN (-)
To delete the current record
SHIFT+ENTER
To save changes to the current record
SPACEBAR
To switch between the values in a check box or option button
CTRL+ENTER
To insert a new line

Refreshing fields with current data

 
 

Keys for navigating records

F2
To switch between Edit mode (with insertion point displayed) and Navigation mode
F4
To switch to the property sheet (Design view in forms and reports in databases and Access projects) 
F5
To switch to Form view from form Design view 
F6
To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only) 
F7
To switch to the Code Builder from form or report Design view (Design view window or property sheet) 
F8
Invokes the field list in a form, report , or data access page. If field list is already open, moves focus to field list 
SHIFT+F7
To switch from the Visual Basic Editor to form or report Design view 
SHIFT+F7
To switch from a control's property sheet in form or report Design view to the design surface without changing the control focus 
ALT+ENTER
To display a property sheet in Design view 
ENTER or ALT+O
To open the selected form in Form view 
CTRL+ENTER or ALT+D
To open the selected table, query, form, report, data access page, macro, or module in Design view
CTRL+TAB
With focus set to a section, will move the focus to a subsection 

Navigating between fields and records

TAB or RIGHT ARROW
To move to the next field
END
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
SHIFT+TAB, or LEFT ARROW
To move to the previous field
HOME
To move to the first field in the current record, in Navigation mode
DOWN ARROW
To move to the current field in the next record
CTRL+DOWN ARROW
To move to the current field in the last record, in Navigation mode
CTRL+END
To move to the last field in the last record, in Navigation mode
UP ARROW
To move to the current field in the previous record
CTRL+UP ARROW
To move to the current field in the first record, in Navigation mode
CTRL+HOME
To move to the first field in the first record, in Navigation mode

Navigating to another screen of data

PAGE DOWN
To go down one screen
PAGE UP
To go up one screen
CTRL+PAGE DOWN
To go right one screen
CTRL+PAGE UP
To go left one screen

Expanding and collapsing subdatasheet

CTRL+SHIFT+DOWN ARROW
From the datasheet to expand the record’s subdatasheet
CTRL+SHIFT+UP ARROW
To collapse the subdatasheet

Navigating between the datasheet and subdatasheet

TAB
To enter the subdatasheet from the last field of the previous record in the datasheet
SHIFT+TAB
To enter the subdatasheet from the first field of the following record in the datasheet
CTRL+TAB
To exit the subdatasheet and move to the first field of the next record in the datasheet
CTRL+SHIFT+TAB
To exit the subdatasheet and move to the last field of the previous record in the datasheet
TAB
From the last field in the subdatasheet to enter the next field in the datasheet
DOWN ARROW
From the datasheet to bypass the subdatasheet and move to the next record in the datasheet
UP ARROW
From the datasheet to bypass the subdatasheet and move to the previous record in the datasheet

Note   You can navigate between fields and records in a subdatasheet with the same shortcut keys used in Datasheet view.

 

Navigating between fields and records

TAB
To move to the next field
SHIFT+TAB
To move to the previous field
END
To move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
CTRL+END
To move to the last field in the last record, in Navigation mode
HOME
To move to the first field in the current record, in Navigation mode
CTRL+HOME
To move to the first field in the first record, in Navigation mode
CTRL+PAGE DOWN
To move to the current field in the next record
CTRL+PAGE UP
To move to the current field in the previous record

Navigating in forms with more than one page

PAGE DOWN
To go down one page; at the end of the record, moves to the equivalent page on the next record
PAGE UP
To go up one page; at the end of the record, moves to the equivalent page on the previous record

Navigating between the main form and subform

TAB
To enter the subform from the preceding field in the main form
SHIFT+TAB
To enter the subform from the following field in the main form
CTRL+TAB
To exit the subform and move to the next field in the master form or next record
CTRL+SHIFT+TAB
To exit the subform and move to the previous field in the main form or previous record
 
 

Navigate in Print Preview and Layout Preview

P or CTRL+P
To open the Print dialog box
S
To open the Page Setup dialog box
Z
To zoom in or out on a part of the page
C or ESC
To cancel Print Preview or Layout Preview
F5
To move to the page number box; then type the page number and press ENTER
PAGE DOWN or DOWN ARROW
To view the next page (when Fit To Window is selected)
PAGE UP or UP ARROW
To view the previous page (when Fit To Window is selected)

Navigating in Print and Layout Preview

DOWN ARROW
To scroll down in small increments
PAGE DOWN
To scroll down one full screen
CTRL+DOWN ARROW
To move to the bottom of the page
UP ARROW
To scroll up in small increments
PAGE UP
To scroll up one full screen
CTRL+UP ARROW
To move to the top of the page
RIGHT ARROW
To scroll to the right in small increments
END or CTRL+RIGHT ARROW
To move to the right edge of the page
CTRL+END
To move to the lower-right corner of the page
LEFT ARROW
To scroll to the left in small increments
HOME or CTRL+LEFT ARROW
To move to the left edge of the page
CTRL+HOME
To move to the upper-left corner of the page
 

Navigate in the Database Diagram window in a Microsoft Access project

ESC
Move from a table cell to the table’s title bar
ENTER
Move from a table’s title bar to the last cell you edited
TAB
Move from table title bar to table title bar, or

from cell to cell inside a table
ALT + DOWN ARROW
Expand a list inside a table
DOWN ARROW
Scroll through the items in a drop-down list from top to bottom
UP ARROW
Move to the previous item in a list
ENTER
Select an item in a list and move to the next cell
SPACEBAR
Change the setting in a check box
HOME
Go to the first cell in the row, or

to the beginning of the current cell
END
Go to the last cell in the row, or

to the end of the current cell
PAGE DOWN
Scroll to the next "page" inside a table, or

to the next "page" of the diagram
PAGE UP
Scroll to the previous "page" inside a table, or

to the previous "page" of the diagram
 

Navigate in the Query Designer in an Access project

F6, SHIFT+F6
Move among the Query Designer panes
TAB, or SHIFT+TAB
Move among tables, views, and functions, (and to join lines, if available)
Arrow keys
Move between columns in a table, view, or function 
SPACEBAR or PLUS key
Choose the selected data column for output
SPACEBAR or MINUS key
Remove the selected data column from the query output
DELETE
Remove the selected table, view, or functiion, or join line from the query
Note   If multiple items are selected, pressing SPACEBAR affects all selected items. Select multiple items by holding down the SHIFT key while clicking them. Toggle the selected state of a single item by holding down CTRL while clicking it.
Arrow keys or TAB or SHIFT+TAB
Move among cells
CTRL+DOWN ARROW
Move to the last row in the current column
CTRL+UP ARROW
Move to the first row in the current column
CTRL+HOME
Move to the top left cell in the visible portion of grid
CTRL+END
Move to the bottom right cell
UP ARROW or DOWN ARROW
Move in a drop-down list
CTRL+SPACEBAR
Select an entire grid column
F2
Toggle between edit mode and cell selection mode
CTRL+C
Copy selected text in cell to the Clipboard (in edit mode)
CTRL+X
Cut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+V
Paste text from the Clipboard (in edit mode)
INS
Toggle between insert and overstrike mode while editing in a cell
SPACEBAR
Toggle the check box in the Output column
Note   If multiple items are selected, pressing this key affects all selected items.
DELETE
Clear the selected contents of a cell
DELETE
Remove row containing selected data column from the query
Note   If multiple items are selected, pressing this key affects all selected items.
DELETE
Clear all values for a selected grid column
INS ( after you select grid row)
Insert row between existing rows
INS ( after you select any Or ... column)
Add an Or … column

You can use the standard Windows editing keys when working in the SQL pane, such as CTRL+Arrow keys to move between words, and the Cut, Copy, and Paste commands on the Edit menu.

Note   You can only insert text; there is no overstrike mode.

 

Keys for working in data access pages

Work with data access pages in Page view

Work with data access pages in Design view

SHIFT+ENTER
To add a control to a section
CTRL+C
To copy the selected control to the Clipboard
CTRL+X
To cut the selected control and copy it to the Clipboard
CTRL+V
To paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW
To move the selected control to the right by a pixel along the page's grid 
LEFT ARROW
To move the selected control to the left by a pixel along the page’s grid 
UP ARROW
To move the selected control up by a pixel along the page’s grid 
DOWN ARROW
To move the selected control down by a pixel along the page’s grid 
CTRL+RIGHT ARROW
To move the selected control to the right by a pixel (irrespective of the page’s grid) 
CTRL+LEFT ARROW
To move the selected control to the left by a pixel (irrespective of the page’s grid) 
CTRL+UP ARROW
To move the selected control up by a pixel (irrespective of the page’s grid) 
CTRL+DOWN ARROW
To move the selected control down by a pixel (irrespective of the page’s grid) 
SHIFT+RIGHT ARROW
To increase the width of the selected control (to the right) by a pixel 
SHIFT+LEFT ARROW
To decrease the width of the selected control (to the left) by a pixel 
SHIFT+UP ARROW
To decrease the height of the selected control (from the bottom) by a pixel 
SHIFT+DOWN ARROW
To increase the height of the selected control (from the bottom) by a pixel
SHIFT+TAB
To move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail
ESC
To move the focus from the Field List or Data Outline back to the data access page design surface

Keys for selecting elements in PivotTable view

The TAB key
Move the selection from left to right, and then down
ENTER
Move the selection from top to bottom, and then to the right
SHIFT+TAB
Select the cell to the left. If the current cell is the leftmost cell, SHIFT+TAB selects the last cell in the previous row.
SHIFT+ENTER
Select the cell above the current cell. If the current cell is the topmost cell, SHIFT+ENTER selects the last cell in the previous column.
CTRL+ENTER
Select the detail cells for the next item in the row area
SHIFT+CTRL+ENTER
Select the detail cells for the previous item in the row area
Arrow keys
Move the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
SHIFT+arrow key
Extend or reduce the selection in the direction of the arrow key
CTRL+arrow key
Move the selection to the last cell in the direction of the arrow key
SHIFT+ALT+arrow key
Move the selected item in the direction of the arrow key
HOME
Select the leftmost cell of the current row
END
Select the rightmost cell of the current row
CTRL+HOME
Select the leftmost cell of the first row
CTRL+END
Select the last cell of the last row
SHIFT+CTRL+HOME
Extend selection to the leftmost cell of the first row
SHIFT+CTRL+END
Extend selection to the last cell of the last row
CTRL+SPACEBAR
Select the field for the currently selected item of data, total, or detail
SHIFT+SPACEBAR
Select the entire row containing the currently selected cell
CTRL+A
Select the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. )
PAGE DOWN
Display the next screen
PAGE UP
Display the previous screen
SHIFT+PAGE DOWN
Extend a selection down one screen
SHIFT+PAGE UP
Reduce a selection by one screen
ALT+PAGE DOWN
Display the next screen to the right
ALT+PAGE UP
Display the previous screen to the left
SHIFT+ALT+PAGE DOWN
Extend selection to the page on the right
SHIFT+ALT+PAGE UP
Extend selection to the page on the left
F1
Display Help topics.
SHIFT+F10
Display the shortcut menu for the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. ). Use the shortcut menus to carry out commands in the PivotTable view.
Underlined letter
Carry out a command on the shortcut menu
ESC
Close the shortcut menu without carrying out a command
ALT+ENTER
Display the Properties dialog box
ALT+F4
Close the Properties dialog box
ESC
Cancel a refresh operation in progress
CTRL+C
Copy the selected data from the PivotTable view to the Clipboard
CTRL+E
Export the contents of the PivotTable view to Microsoft Excel

Keys for displaying, hiding, filtering, or sorting data

CTRL+8
Show or hide the expand indicators (Plus box and Minus box boxes) beside items
CTRL+PLUS SIGN
Expand the currently selected item
CTRL+MINUS SIGN
Hide the currently selected item
ALT+DOWN ARROW
Open the list for the currently selected field
The TAB key
Alternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field
Arrow keys
Move to the next item in the drop-down list for a field
SPACEBAR
Select or clear the check box for the current item in the drop-down list for a field
ENTER
Close the drop-down list for a field and apply any changes you made
ESC
Close the drop-down list for a field without applying your changes
CTRL+T
Turn AutoFilter on or off
CTRL+SHIFT+A
Sort data in the selected field or total in ascending order (A – Z 0 – 9)
CTRL+SHIFT+Z
Sort data in the selected field or total in descending order (Z – A 9 – 0)
ALT+SHIFT+UP ARROW or ALT+SHIFT+LEFT ARROW
Move the selected member up or left
ALT+SHIFT+DOWN ARROW or ALT+SHIFT+RIGHT ARROW
Move the selected member down or right

Keys for adding fields and totals and changing the layout of a PivotTable view

Keys for working with the field list

CTRL+L
Display the field list, or activate it if it's already displayed
Arrow keys
Move to the next item in the field list
SHIFT+UP ARROW
Move to the previous item and include it in the selection
SHIFT+DOWN ARROW
Move to the next item and include it in the selection
CTRL+UP ARROW
Move to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection, if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad)
Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields.
MINUS SIGN (numeric keypad)
Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields.
The TAB key
Alternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTER
Add the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. ) that's displayed in the Add to list
ALT+F4
Close the field list
CTRL+SHIFT+S
Add a new total field for the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. ) by using the Sum summary function
CTRL+SHIFT+C
Add a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+SHIFT+M
Add a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+SHIFT+X
Add a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL+SHIFT+E
Add a new total field for the selected field in the PivotTable view by using the Average summary function
CTRL+SHIFT+D
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function
CTRL+SHIFT+T
Add a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+SHIFT+V
Add a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL+SHIFT+R
Add a new total field for the selected field in the PivotTable view by using the Variance Population summary function
CTRL+SHIFT+B
Turn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+F
Add a calculated detail field
CTRL+1
Move the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. ) to the row area
CTRL+2
Move the selected field in the PivotTable view to the column area
CTRL+3
Move the selected field in the PivotTable view to the filter area
CTRL+4
Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROW
Move the selected row or column field in the PivotTable view to a higher level
CTRL+RIGHT ARROW
Move the selected row or column field in the PivotTable view to a lower level

Keys for formatting elements in PivotTable view

To use the following shortcuts, first select a detail field or a data cell for a total field.

The first seven keyboard shortcuts change the number format of the selected element.

CTRL+SHIFT+~ (tilde)
Apply the general number format to values in the selected total or detail field
CTRL+SHIFT+$
Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field
CTRL+SHIFT+%
Apply the percentage format, with no decimal places, to values in the selected total or detail field
CTRL+SHIFT+^
Apply the exponential number format, with two decimal places, to values in the selected total or detail field
CTRL+SHIFT+#
Apply the date format, with the day, month, and year, to values in the selected total or detail field
CTRL+SHIFT+ @
Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field
CTRL+SHIFT+!
Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field
CTRL+B
Make text bold in the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items, or by showing and hiding items in the drop-down lists for the fields. )
CTRL+U
Make text underlined in the selected element of the PivotTable view
CTRL+I
Make text italic in the selected element of the PivotTable view

Keys for selecting items in a chart

RIGHT ARROW
Select the next item in the chart
LEFT ARROW
Select the previous item in the chart
DOWN ARROW
Select the next group of items
UP ARROW
Select the previous group of items

Keys for working with properties and options

ALT+ENTER
Display the Properties dialog box
ALT+F4
Close the Properties dialog box
The TAB key
When the Properties dialog box is active, select the next item on the active tab
RIGHT ARROW
When a tab in the Properties dialog box is active, select the next tab
LEFT ARROW
When a tab in the Properties dialog box is active, select the previous tab
DOWN ARROW
Display a list or palette when a button that contains a list or palette is selected
SHIFT+F10
Display the shortcut menu
Underlined letter
Carry out a command on the shortcut menu
ESC
Close the shortcut menu without carrying out a command
ALT+DOWN ARROW
Open the list for the currently selected field
The TAB key
In the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button
Arrow keys
In the drop-down list for a field, move to the next item
SPACEBAR
In the drop-down list for a field, select or clear the check box for the current item
ENTER
Close the drop-down list for a field and apply any changes you made
ESC
Close the drop-down list for a field without applying your changes

Keys for working with the field list

CTRL+L
Display the field list, or activate it if it's already displayed
Arrow keys
Move to the next item in the field list
SHIFT+UP ARROW
Move to the previous item and include it in the selection
SHIFT+DOWN ARROW
Move to the next item and include it in the selection
CTRL+UP ARROW
Move to the previous item, but don't include the item in the selection
CTRL+DOWN ARROW
Move to the next item, but don't include the item in the selection
CTRL+SPACEBAR
Remove the item from the selection if the item that has focus is included in the selection, and vice versa
PLUS SIGN  (numeric keypad)
Expand the current item in the field list to display its contents, or expand Totals to display the available total fields
MINUS SIGN (numeric keypad)
Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields.
The TAB key
In the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button
ALT+DOWN ARROW
Open the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTER
Add the highlighted field in the field list to the drop area that's displayed in the Add to list
ALT+F4
Close the field list

Keys for working in spreadsheets

Moving and scrolling in a spreadsheet

Arrow keys
Move one cell up, down, left, or right 
CTRL+arrow key
Move to the edge of the current data region 
HOME
Move to the beginning of the row
CTRL+HOME
Move to the beginning of the sheet
CTRL+END
Move to the last cell on the sheet, which is the cell at the intersection of the right-most used column and the bottom-most used row (in the lower-right corner), or the cell opposite the home cell, which is typically A1 
PAGE DOWN
Move down one screen
PAGE UP
Move up one screen
ALT+PAGE DOWN
Move one screen to the right
ALT+PAGE UP
Move one screen to the left
CTRL+PAGE DOWN
Move to the next sheet
CTRL+PAGE UP
Move to the previous sheet
The TAB key
Move forward between unlocked cells on a protected sheet 
SHIFT+TAB
Move backward between unlocked cells on a protected sheet 
SCROLL LOCK
Turn SCROLL LOCK on or off
UP ARROW or DOWN ARROW
Scroll one row up or down
LEFT ARROW or RIGHT ARROW
Scroll one column left or right
SHIFT+F11
Insert a new sheet
CTRL+PAGE DOWN
Move to the next sheet
CTRL+PAGE UP
Move to the previous sheet
ENTER
Complete a cell entry and move down in the selection 
CTRL+ENTER
Fill the selected cell range with the current entry 
SHIFT+ENTER
Complete a cell entry and move up in the selection 
The TAB key
Complete a cell entry and move to the right in the selection 
CTRL+SHIFT+ENTER
Enter an array formula
SHIFT+TAB
Complete a cell entry and move to the left in the selection 
ESC
Cancel a cell entry
Arrow keys
Move one character left or right
HOME
Move to the beginning of the line
END
Move to the end of the line
F2
Edit the active cell and position the insertion point at the end of the line 
F9
Calculate all sheets in the active spreadsheet 
= (equal sign)
Start a formula
ALT+= (equal sign)
Insert a SUM formula by using the AutoSum command 
BACKSPACE
Delete the character to the left of the insertion point, or delete the selection 
DELETE
Delete the character to the right of the insertion point, or delete the selection 
CTRL+B
Apply or remove bold formatting
CTRL+I
Apply or remove italic formatting
CTRL+U
Apply or remove an underline
F2
Edit the active cell and put the insertion point at the end of the line 
F4
Toggle between absolute and relative mode for the currently selected reference 
ESC
Cancel an entry in the cell
BACKSPACE
Clear the active cell and leave in edit mode, or delete the preceding character in the active cell as you edit the cell contents 
ENTER
Complete a cell entry
CTRL+SHIFT+ENTER
Enter a formula as an array formula

Inserting, deleting, and copying a selection

CTRL+C
Copy the selection
CTRL+X
Cut the selection
CTRL+V
Paste the selection
DELETE
Clear the contents of the selection 
CTRL+Z
Undo the last action
ENTER
Move from top to bottom within the selection (down), or move in the direction that is selected in the Commands and Options dialog box 
SHIFT+ENTER
Move from bottom to top within the selection (up), or move opposite to the direction that is selected in the Commands and Options dialog box 
The TAB key
Move from left to right within the selection, or move down one cell if only one column is selected 
SHIFT+TAB
Move from right to left within the selection, or move up one cell if only one column is selected 
SHIFT+arrow key
Extend the selection by one cell
CTRL+SHIFT+arrow key
Extend the selection to the last nonblank cell in the same column or row as the active cell 
SHIFT+HOME
Extend the selection to the beginning of the row 
CTRL+SHIFT+HOME
Extend the selection to the beginning of the sheet 
CTRL+SHIFT+END
Extend the selection to the last used cell on the sheet (lower-right corner) 
CTRL+SPACEBAR
Select the entire column
SHIFT+SPACEBAR
Select the entire row
CTRL+A
Select the entire sheet
SHIFT+PAGE UP
Extend the selection up one screen

Working with AutoFilter drop-down lists

CTRL+T
Enable AutoFilter on the selected range 
ALT+DOWN ARROW
Open the AutoFilter drop-down list for the selected cell 
The TAB key
Alternately move to the most recently selected item, the OK button, and the Cancel button in an AutoFilter drop-down list 
Arrow keys
Move to the next or previous item in an AutoFilter drop-down list 
Letter or number keys
Move to the first item that starts with that letter or number in an AutoFilter drop-down list 
SHIFT+arrow keys
Extend the selection in an AutoFilter drop-down list 
SPACEBAR
Select or clear the check boxes for the selected items in an AutoFilter drop-down list 
ENTER
Close an AutoFilter drop-down list and apply any changes you made 
ESC
Close an AutoFilter drop-down list without applying your changes