Some of the content in this topic may not be applicable to some languages.
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Display and use the Office Assistant
To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O. With the Assistant visible, press F1 to display the Assistant balloon.
- F1
- Display the Assistant balloon (if the Assistant is turned off, F1 opens the Help window)
- ALT+number
- Select a Help topic from the list the Assistant displays. ALT+1 is the first topic, ALT+2 is the second, and so on.
- ALT+DOWN ARROW
- Display more Help topics in the Assistant list
- ALT+UP ARROW
- Display previous Help topics in the Assistant list
- ESC
- Close an Assistant message or a tip
- TAB
- Move to the Help button in the wizard
- SPACEBAR, with the Help button selected
- Show the Assistant in a wizard or dialog box. To hide the Assistant, press SPACEBAR again. Note that not all wizards or dialog boxes have Help provided by the Assistant.
Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.
To use the Help window, the Microsoft Office Assistant must be turned off. To turn off the Assistant, press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box, and then press ENTER. Press F1 to display the Help window.
- F1
- Display the Help window if the Assistant is turned off (if the Assistant is turned on, F1 displays the Assistant balloon).
- F6
- Switch between the Help topic and the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. )
- TAB
- Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
- SHIFT+TAB
- Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web article.
- ENTER
- Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
- ALT+O
- Display the Options menu to access any Help toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) command
- ALT+O, and then press T
- Hide or show the pane with the Contents, Answer Wizard, and Index tabs
- ALT+O, and then press B
- Display the previously viewed topic
- ALT+O, and then press F
- Display the next topic in a previously displayed sequence of topics
- ALT+O, and then press H
- Return to the specified home page
- ALT+O, and then press S
- Stop the Help window from opening a Help topic (useful if you want to stop a Web page from downloading)
- ALT+O, and then press I
- Open the Internet Options dialog box for Microsoft Internet Explorer, where you can change accessibility settings
- ALT+O, and then press R
- Refresh the topic (useful if you have linked to a Web page)
- ALT+O, and then press P
- Print all topics in a book or a selected topic only
- ALT+F4
- Close the Help window
Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.
Use the Contents, Index, and Answer Wizard pane
Press F6 to switch from the Help topic to the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ).
- CTRL+TAB
- Switch to the next tab
- ALT+C
- Switch to the Contents tab
- ALT+A
- Switch to the Answer Wizard tab
- ALT+I
- Switch to the Index tab
- ENTER
- Open a selected book or Help topic
- DOWN ARROW
- Select the next book or Help topic
- UP ARROW
- Select the previous book or Help topic
- SHIFT+F10
- Display a shortcut menu
Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Microsoft Office Assistant balloon or in the Ask a Question box.
Press F6 to switch from the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ) to the open Help topic.
- ALT+RIGHT ARROW
- Go to the next Help topic
- ALT+LEFT ARROW
- Go to the previous Help topic
- TAB
- Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
- SHIFT+TAB
- Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web article.
- ENTER
- Perform the action for the selected Show All, Hide All, hidden text, or hyperlink
- UP ARROW or DOWN ARROW
- Scroll toward the beginning or end of a Help topic
- PAGE UP or PAGE DOWN
- Scroll toward the beginning or end of a Help topic in large increments
- HOME or END
- Go to the beginning or end of a Help topic
- CTRL+P
- Print the current Help topic
- CTRL+A
- Select the entire Help topic
- CTRL+C
- Copy the selected items to the Clipboard
- SHIFT+F10
- Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.)
- ALT+TAB
- Switch to the next program.
- ALT+SHIFT+TAB
- Switch to the previous program.
- CTRL+ESC
- Display the Windows Start menu.
- CTRL+W or CTRL+F4
- Close the selected workbook window.
- CTRL+F5
- Restore the window size of the selected workbook window.
- F6
- Switch to the next pane in a worksheet that has been split (Window menu, Split command).
- SHIFT+F6
- Switch to the previous pane in a worksheet that has been split.
- CTRL+F6
- When more than one workbook window is open, switch to the next workbook window.
- CTRL+SHIFT+F6
- Switch to the previous workbook window.
- CTRL+F7
- When a workbook window is not maximized, perform the Move command (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC.
- CTRL+F8
- When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ESC.
- CTRL+F9
- Minimize a workbook window to an icon.
- CTRL+F10
- Maximize or restore the selected workbook window.
- PRTSCR
- Copy a picture of the screen to the Clipboard.
- ALT+PRINT SCREEN
- Copy a picture of the selected window to the Clipboard.
- ALT+SHIFT+F10
- Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
- DOWN ARROW
- Select the next item in a smart tag menu.
- UP ARROW
- Select the previous item in a smart tag menu.
- ENTER
- Perform the action for the selected item in a smart tag menu.
- ESC
- Close the smart tag menu or message.
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Office on the Web and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
Note The hyperlinks (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, an HTML page on the World Wide Web, or an HTML page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.)in this topic goes to the Web. You can switch back to Help at any time.
- F6
- Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
- Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
- CTRL+TAB
- When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
- TAB or SHIFT+TAB
- When a task pane is active, select the next or previous option in the task pane
- CTRL+DOWN ARROW
- Display the full set of commands on the task pane menu
- DOWN ARROW or UP ARROW
- Move among choices in a selected submenu; move among certain options in a group of options
- SPACEBAR or ENTER
- Open the selected menu, or perform the action assigned to the selected button
- SHIFT+F10
- Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item
- HOME or END
- When a menu or submenu is visible, select the first or last command on the menu or submenu
- PAGE UP or PAGE DOWN
- Scroll up or down in the selected gallery list
- CTRL+HOME or CTRL+END
- Move to the top or bottom of the selected gallery list
- F10 or ALT
- Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
- TAB or SHIFT+TAB
- When a toolbar is selected, select the next or previous button or menu on the toolbar.
- CTRL+TAB or CTRL+SHIFT+TAB
- When a toolbar is selected, select the next or previous toolbar.
- ENTER
- Open the selected menu, or perform the action for the selected button or command.
- SHIFT+F10
- Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.
- ALT+SPACEBAR
- Display the Control menu for the Excel window.
- DOWN ARROW or UP ARROW
- When a menu or submenu is open, select the next or previous command.
- LEFT ARROW or RIGHT ARROW
- Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
- HOME or END
- Select the first or last command on the menu or submenu.
- ESC
- Close an open menu. When a submenu is open, close only the submenu.
- CTRL+DOWN ARROW
- Display the full set of commands on a menu.
- CTRL+7
- Show or hide the Standard toolbar.
Note You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.
Resize and move toolbars and task panes
-
Press ALT to select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.).
-
Press CTRL+TAB repeatedly to select the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) or task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) you want.
-
Do one of the following:
-
In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
-
Select the Size command, and then press ENTER.
-
Use the arrow keys to resize the toolbar.
-
In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
-
Select the Move command, and then press ENTER.
-
Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
-
In the task pane, press CTRL+SPACE to display a menu of additional commands.
-
Use the DOWN ARROW key to select the Size command, and then press ENTER.
-
Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
-
In the task pane, press CTRL+SPACE to display a menu of additional commands.
-
Use the DOWN ARROW key to select the Move command, and then press ENTER.
-
Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
-
-
When you are finished moving or resizing, press ESC.
- TAB
- Move to the next option or option group.
- SHIFT+TAB
- Move to the previous option or option group.
- CTRL+TAB or CTRL+PAGE DOWN
- Switch to the next tab in a dialog box.
- CTRL+SHIFT+TAB or CTRL+PAGE UP
- Switch to the previous tab in a dialog box.
- Arrow keys
- Move between options in an open drop-down list, or between options in a group of options.
- SPACEBAR
- Perform the action for the selected button, or select or clear the selected check box.
- First letter of an option in a drop-down list
- Open the list if it is closed and move to that option in the list.
- ALT+ the underlined letter in an option
- Select an option, or select or clear a check box.
- ALT+DOWN ARROW
- Open the selected drop-down list.
- ENTER
- Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
- ESC
- Cancel the command and close the dialog box.
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
- HOME
- Move to the beginning of the entry.
- END
- Move to the end of the entry.
- LEFT ARROW or RIGHT ARROW
- Move one character to the left or right.
- CTRL+LEFT ARROW
- Move one word to the left.
- CTRL+RIGHT ARROW
- Move one word to the right.
- SHIFT+LEFT ARROW
- Select or unselect one character to the left.
- SHIFT+RIGHT ARROW
- Select or unselect one character to the right.
- CTRL+SHIFT+LEFT ARROW
- Select or unselect one word to the left.
- CTRL+SHIFT+RIGHT ARROW
- Select or unselect one word to the right.
- SHIFT+HOME
- Select from the insertion point to the beginning of the entry.
- SHIFT+END
- Select from the insertion point to the end of the entry.
Use the Open, Save As, and Insert Picture dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
- ALT+1
- Go to the previous folder
- ALT+2
- Up One Level button: open the folder up one level above the open folder
- ALT+3
- Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
- ALT+4
- Delete button: delete the selected folder or file
- ALT+5
- Create New Folder button: create a new folder
- ALT+6
- Views button: switch among available folder views
- ALT+7 or ALT+L
- Tools button: show the Tools menu
- SHIFT+F10
- Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
- TAB
- Move between options or areas in the dialog box
- F4 or ALT+I
- Open the Look in list
- F5
- Refresh the file list
- CTRL+P or CTRL+SHIFT+F12
- Display the Print dialog box.
Use the following keys in print preview (to get to print preview, press ALT+F, then press V):
- Arrow keys
- Move around the page when zoomed in.
- PAGE UP or PAGE DOWN
- Move by one page when zoomed out.
- CTRL+UP ARROW or CTRL+LEFT ARROW
- Move to the first page when zoomed out.
- CTRL+DOWN ARROW or CTRL+RIGHT ARROW
- Move to the last page when zoomed out.
- SHIFT+F11 or ALT+SHIFT+F1
- Insert a new worksheet.
- CTRL+PAGE DOWN
- Move to the next sheet in the workbook.
- CTRL+PAGE UP
- Move to the previous sheet in the workbook.
- SHIFT+CTRL+PAGE DOWN
- Select the current and next sheet. To cancel selection of multiple sheets, press CTRL+PAGE DOWN or, to select a different sheet, press CTRL+PAGE UP.
- SHIFT+CTRL+PAGE UP
- Select the current and previous sheet.
- ALT+O H R
- Rename the current sheet (Format menu, Sheet submenu, Rename command).
- ALT+E M
- Move or copy the current sheet (Edit menu, Move or Copy Sheet command).
- ALT+E L
- Delete the current sheet (Edit menu, Delete Sheet command).
- Arrow keys
- Move one cell up, down, left, or right.
- CTRL+arrow key
- Move to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or worksheet borders.).
- HOME
- Move to the beginning of the row.
- CTRL+HOME
- Move to the beginning of the worksheet.
- CTRL+END
- Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
- PAGE DOWN
- Move down one screen.
- PAGE UP
- Move up one screen.
- ALT+PAGE DOWN
- Move one screen to the right.
- ALT+PAGE UP
- Move one screen to the left.
- F6
- Switch to the next pane in a worksheet that has been split (Window menu, Split command).
- SHIFT+F6
- Switch to the previous pane in a worksheet that has been split.
- CTRL+BACKSPACE
- Scroll to display the active cell.
- F5
- Display the Go To dialog box.
- SHIFT+F5
- Display the Find dialog box.
- SHIFT+F4
- Repeat the last Find action (same as Find Next).
- TAB
- Move between unlocked cells on a protected worksheet.
- ENTER
- Move from top to bottom within the selected range.
- SHIFT+ENTER
- Move from bottom to top within the selected range.
- TAB
- Move from left to right within the selected range. If cells in a single column are selected, move down.
- SHIFT+TAB
- Move from right to left within the selected range. If cells in a single column are selected, move up.
- CTRL+PERIOD
- Move clockwise to the next corner of the selected range.
- CTRL+ALT+RIGHT ARROW
- In nonadjacent selections, switch to the next selection to the right.
- CTRL+ALT+LEFT ARROW
- Switch to the next nonadjacent selection to the left.
Note You can change the direction of movement after pressing ENTER or SHIFT+ENTER: press ALT+T and then O (Tools menu, Options command), press CTRL+TAB until the Edit tab is selected, and then change the Move selection after Enter settings.
END appears in the status bar when End mode is selected.
- END key
- Turn End mode on or off.
- END+arrow key
- Move by one block of data within a row or column.
- END+HOME
- Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.
- END+ENTER
- Move to the rightmost nonblank cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
Move and scroll with SCROLL LOCK on
When you use scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK off, cell selection moves the distance you scroll. To scroll without changing which cells are selected , turn on SCROLL LOCK first.
- SCROLL LOCK
- Turn SCROLL LOCK on or off.
- HOME
- Move to the cell in the upper-left corner of the window.
- END
- Move to the cell in the lower-right corner of the window.
- UP ARROW or DOWN ARROW
- Scroll one row up or down.
- LEFT ARROW or RIGHT ARROW
- Scroll one column left or right.
Select cells, rows and columns, and objects
- CTRL+SPACEBAR
- Select the entire column.
- SHIFT+SPACEBAR
- Select the entire row.
- CTRL+A
- Select the entire worksheet.
- SHIFT+BACKSPACE
- With multiple cells selected, select only the active cell.
- CTRL+SHIFT+SPACEBAR
- With an object selected, select all objects on a sheet.
- CTRL+6
- Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
Select cells with specific characteristics
- CTRL+SHIFT+* (asterisk)
- Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.
- CTRL+/
- Select the array (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) containing the active cell.
- CTRL+SHIFT+O (the letter O)
- Select all cells that contain comments.
- CTRL+\
- In a selected row, select the cells that don't match the value in the active cell.
- CTRL+SHIFT+|
- In a selected column, select the cells that don't match the value in the active cell.
- CTRL+[ (opening bracket)
- Select all cells directly referenced by formulas in the selection.
- CTRL+SHIFT+{ (opening brace)
- Select all cells directly or indirectly referenced by formulas in the selection.
- CTRL+] (closing bracket)
- Select cells that contain formulas that directly reference the active cell.
- CTRL+SHIFT+} (closing brace)
- Select cells that contain formulas that directly or indirectly reference the active cell.
- ALT+; (semicolon)
- Select the visible cells in the current selection.
- F8
- Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
- SHIFT+F8
- Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.
- SHIFT+arrow key
- Extend the selection by one cell.
- CTRL+SHIFT+arrow key
- Extend the selection to the last nonblank cell in the same column or row as the active cell.
- SHIFT+HOME
- Extend the selection to the beginning of the row.
- CTRL+SHIFT+HOME
- Extend the selection to the beginning of the worksheet.
- CTRL+SHIFT+END
- Extend the selection to the last used cell on the worksheet (lower-right corner).
- SHIFT+PAGE DOWN
- Extend the selection down one screen.
- SHIFT+PAGE UP
- Extend the selection up one screen.
- END+SHIFT+arrow key
- Extend the selection to the last nonblank cell in the same column or row as the active cell.
- END+SHIFT+HOME
- Extend the selection to the last used cell on the worksheet (lower-right corner).
- END+SHIFT+ENTER
- Extend the selection to the last cell in the current row. This key sequence does not work if you have turned on transition navigation keys (Tools menu, Options command, Transition tab).
- SCROLL LOCK+SHIFT+HOME
- Extend the selection to the cell in the upper-left corner of the window.
- SCROLL LOCK+SHIFT+END
- Extend the selection to the cell in the lower-right corner of the window.
- ENTER
- Complete a cell entry and select the cell below.
- ALT+ENTER
- Start a new line in the same cell.
- CTRL+ENTER
- Fill the selected cell range with the current entry.
- SHIFT+ENTER
- Complete a cell entry and select the previous cell above.
- TAB
- Complete a cell entry and select the next cell to the right.
- SHIFT+TAB
- Complete a cell entry and select the previous cell to the left.
- ESC
- Cancel a cell entry.
- Arrow keys
- Move one character up, down, left, or right.
- HOME
- Move to the beginning of the line.
- F4 or CTRL+Y
- Repeat the last action.
- CTRL+SHIFT+F3
- Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy to understand names, such as Products to refer to hard to understand ranges, such as Sales!C20:C30.) from row and column labels.
- CTRL+D
- Fill down.
- CTRL+R
- Fill to the right.
- CTRL+F3
- Define a name.
- CTRL+K
- Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, an HTML page on the World Wide Web, or an HTML page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
- ENTER (in a cell with a hyperlink)
- Activate a hyperlink.
- CTRL+; (semicolon)
- Enter the date.
- CTRL+SHIFT+: (colon)
- Enter the time.
- ALT+DOWN ARROW
- Display a drop-down list of the values in the current column of a list (list: A series of worksheet rows that contain related data, such as an invoice database or a set of client names and phone numbers. The first row of the list has labels for the columns.).
- CTRL+Z
- Undo the last action.
Press F2 to edit the cell, turn on NUM LOCK, and then press the following keys by using the numeric key pad:
- ALT+0162
- Enters the cent character ¢.
- ALT+0163
- Enters the pound sterling character £.
- ALT+0165
- Enters the yen symbol ¥.
- ALT+0128
- Enters the euro symbol €.
- = (equal sign)
- Start a formula.
- F2
- Move the insertion point into the Formula Bar when editing in a cell is turned off.
- BACKSPACE
- In the Formula Bar, delete one character to the left.
- ENTER
- Complete a cell entry from the cell or Formula Bar.
- CTRL+SHIFT+ENTER
- Enter a formula as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { }, and are entered by pressing CTRL+SHIFT+ENTER.).
- ESC
- Cancel an entry in the cell or Formula Bar.
- SHIFT+F3
- In a formula, display the Insert Function dialog box.
- CTRL+A
- When the insertion point is to the right of a function name in a formula, display the Function Arguments dialog box.
- CTRL+SHIFT+A
- When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.
- F3
- Paste a defined name (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy to understand names, such as Products to refer to hard to understand ranges, such as Sales!C20:C30.) into a formula.
- ALT+= (equal sign)
- Insert an AutoSum formula with the SUM function.
- CTRL+SHIFT+" (quotation mark)
- Copy the value from the cell above the active cell into the cell or the Formula Bar.
- CTRL+' (apostrophe)
- Copies a formula from the cell above the active cell into the cell or the Formula Bar.
- CTRL+` (single left quotation mark)
- Alternate between displaying cell values and displaying formulas.
- F9
- Calculate all worksheets in all open workbooks.
- When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.
- SHIFT+F9
- Calculate the active worksheet.
- CTRL+ALT+F9
- Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
- CTRL+ALT+SHIFT+F9
- Rechecks dependent formulas and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
- F2
- Edit the active cell and position the insertion point at the end of the cell contents.
- ALT+ENTER
- Start a new line in the same cell.
- BACKSPACE
- Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.
- DELETE
- Delete the character to the right of the insertion point, or delete the selection.
- CTRL+DELETE
- Delete text to the end of the line.
- F7
- Display the Spelling dialog box.
- SHIFT+F2
- Edit a cell comment.
- ENTER
- Complete a cell entry and select the next cell below.
- CTRL+Z
- Undo the last action.
- ESC
- Cancel a cell entry.
- CTRL+SHIFT+Z
- When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.
- CTRL+C
- Copy the selected cells.
- CTRL+C, immediately followed by another CTRL+C
- Display the Microsoft Office Clipboard (multiple copy and paste).
- CTRL+X
- Cut the selected cells.
- CTRL+V
- Paste copied cells.
- DELETE
- Clear the contents of the selected cells.
- CTRL+HYPHEN
- Delete the selected cells.
- CTRL+SHIFT+PLUS SIGN
- Insert blank cells.
- ALT+' (apostrophe)
- Display the Style dialog box.
- CTRL+1
- Display the Format Cells dialog box.
- CTRL+SHIFT+~
- Apply the General number format.
- CTRL+SHIFT+$
- Apply the Currency format with two decimal places (negative numbers in parentheses).
- CTRL+SHIFT+%
- Apply the Percentage format with no decimal places.
- CTRL+SHIFT+^
- Apply the Exponential number format with two decimal places.
- CTRL+SHIFT+#
- Apply the Date format with the day, month, and year.
- CTRL+SHIFT+ @
- Apply the Time format with the hour and minute, and AM or PM.
- CTRL+SHIFT+!
- Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values.
- CTRL+B
- Apply or remove bold formatting.
- CTRL+I
- Apply or remove italic formatting.
- CTRL+U
- Apply or remove underlining.
- CTRL+5
- Apply or remove strikethrough.
- CTRL+9
- Hide the selected rows.
- CTRL+SHIFT+( (opening parenthesis)
- Unhide any hidden rows within the selection.
- CTRL+0 (zero)
- Hide the selected columns.
- CTRL+SHIFT+) (closing parenthesis)
- Unhide any hidden columns within the selection.
- CTRL+SHIFT+&
- Apply the outline border to the selected cells.
- CTRL+SHIFT+_
- Remove the outline border from the selected cells.
- ALT+T
- Apply or remove the top border.
- ALT+B
- Apply or remove the bottom border.
- ALT+L
- Apply or remove the left border.
- ALT+R
- Apply or remove the right border.
- ALT+H
- If cells in multiple rows are selected, apply or remove the horizontal divider.
- ALT+V
- If cells in multiple columns are selected, apply or remove the vertical divider.
- ALT+D
- Apply or remove the downward diagonal border.
- ALT+U
- Apply or remove the upward diagonal border.
- DOWN ARROW
- Move to the same field in the next record.
- UP ARROW
- Move to the same field in the previous record.
- TAB and SHIFT+TAB
- Move to each field in the record, then to each command button.
- ENTER
- Move to the first field in the next record.
- SHIFT+ENTER
- Move to the first field in the previous record.
- PAGE DOWN
- Move to the same field 10 records forward.
- CTRL+PAGE DOWN
- Start a new, blank record.
- PAGE UP
- Move to the same field 10 records back.
- CTRL+PAGE UP
- Move to the first record.
- HOME or END
- Move to the beginning or end of a field.
- SHIFT+END
- Extend selection to the end of a field.
- SHIFT+HOME
- Extend selection to the beginning of a field.
- LEFT ARROW or RIGHT ARROW
- Move one character left or right within a field.
- SHIFT+LEFT ARROW
- Select the character to the left within a field.
- SHIFT+RIGHT ARROW
- Select the character to the right within a field.
- ALT+DOWN ARROW
- In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.
- DOWN ARROW
- Selects the next item in the AutoFilter list.
- UP ARROW
- Selects the previous item in the AutoFilter list.
- ALT+UP ARROW
- Closes the AutoFilter list for the current column.
- HOME
- Selects the first item (All) in the AutoFilter list.
- END
- Selects the last item in the AutoFilter list.
- ENTER
- Filters the list based on the item selected from the AutoFilter list.
- ALT+SHIFT+RIGHT ARROW
- Groups rows or columns.
- ALT+SHIFT+LEFT ARROW
- Ungroups rows or columns.
- CTRL+8
- Displays or hides the outline symbols.
- CTRL+9
- Hides the selected rows.
- CTRL+SHIFT+( (opening parenthesis)
- Unhides any hidden rows within the selection.
- CTRL+0 (zero)
- Hides the selected columns.
- CTRL+SHIFT+) (closing parenthesis)
- Unhides any hidden columns within the selection.
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Press F10 to make the menu bar active.
-
Press CTRL+TAB or CTRL+SHIFT+TAB to make the PivotTable Field List active.
-
Press the DOWN ARROW or UP ARROW key to select the field you want. Press RIGHT ARROW or LEFT ARROW to open or close a field that can be expanded.
-
Press TAB to select the Add To list, and then press DOWN ARROW to open the list.
-
Press DOWN ARROW or UP ARROW to select the area where you want to move the field, and then press ENTER.
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Press TAB to select the Add To button, and then press ENTER.
Use the PivotTable and PivotChart Wizard – Layout dialog box
To display this dialog box, press TAB until Layout is selected in Step 3 of the PivotTable and PivotChart Wizard.
- UP ARROW or DOWN ARROW
- Selects the previous or next field button in the list on the right.
- LEFT ARROW or RIGHT ARROW
- With two or more columns of field buttons, selects the button to the left or right.
- ALT+R
- Moves the selected field into the Row area.
- ALT+C
- Moves the selected field into the Column area.
- ALT+D
- Moves the selected field into the Data area.
- ALT+P
- Moves the selected field into the Page area.
- ALT+L
- Displays the PivotTable Field dialog box for the selected field.
- ALT+DOWN ARROW
- Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field.
- UP ARROW
- Selects the previous item in the list.
- DOWN ARROW
- Selects the next item in the list.
- RIGHT ARROW
- For an item that has lower-level items available, displays the lower-level items.
- LEFT ARROW
- For an item that has lower-level items displayed, hides the lower-level items.
- HOME
- Selects the first visible item in the list.
- END
- Selects the last visible item in the list.
- ENTER
- Closes the list and displays the selected items.
- SPACEBAR
- Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its llower-level items.
- TAB
- Switches between the list, the OK button, and the Cancel button.
- CTRL+SHIFT+* (asterisk)
- Selects an entire PivotTable report.
- ALT+SHIFT+RIGHT ARROW
- Groups the selected items in a PivotTable field.
- ALT+SHIFT+LEFT ARROW
- Ungroups grouped items in a PivotTable field.
Create charts and select chart elements
- F11 or ALT+F1
- Creates a chart of the data in the current range.
- CTRL+PAGE DOWN
- Selects a chart sheet: selects the next sheet in the workbook, until the chart sheet you want is selected.
- CTRL+PAGE UP
- Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected.
- DOWN ARROW
- Select the previous group of elements in a chart.
- UP ARROW
- Selects the next group of elements in a chart.
- RIGHT ARROW
- Selects the next element within a group.
- LEFT ARROW
- Selects the previous element within a group.
- Display the Drawing toolbar: Press ALT+V, press T, press DOWN ARROW until Drawing is selected, and then press ENTER.
- Press F10 to make the menu bar active.
- Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.
- Press the RIGHT ARROW key to select the Select Objects button on the Drawing toolbar.
- Press CTRL+ENTER to select the first object.
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until round sizing handles (sizing handle: One of the small circles or squares that appears at the corners and sides of a selected object. You drag these handles to change the size of the object.) appear on the embedded chart you want to select.
- Press CTRL+ENTER to make the chart active so that you can select elements within it.
When both the Reviewing and Drawing toolbars are onscreen, ALT+U switches between the Review command and the AutoShapes command, and ENTER performs the selected command.
When you're editing text in a drawing object, you can select the next or previous object by pressing TAB or SHIFT+TAB. Starting from a worksheet, do the following:
- Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Select Objects button.
- Press CTRL+ENTER to select the first drawing object.
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
If an object is grouped, TAB selects the group, then each object within the group, and then the next object.
- To switch back to the worksheet when an object is selected, press ESC.
- Press ALT+U to select the AutoShapes menu on the Drawing toolbar.
- Use the arrow keys to move to the category of AutoShapes you want, and then press the RIGHT ARROW key.
- Use the arrow keys to select the AutoShape you want.
- Press CTRL+ENTER.
- To format the AutoShape, press CTRL+1 to display the Format AutoShape dialog box.
- Press F10, press CTRL+TAB to select the Drawing toolbar, and then press RIGHT ARROW to select the Text Box button.
- Press CTRL+ENTER.
- Type the text you want in the text box.
- Do one of the following:
To return to the worksheet when you are finished typing, press ESC twice.
To format the text box, press ESC, and then press CTRL+1 to display the Format Text Box dialog box. When you finish formatting, press ENTER, and then press ESC to return to the worksheet.
- Press ALT+I, then press P, then press W (Insert menu, Picture submenu, WordArt command).
- Use the arrow keys to select the WordArt style you want, and then press ENTER.
- Type the text you want, and then use the TAB key to select other options in the dialog box.
- Press ENTER to insert the WordArt object.
- To format the WordArt object, use the tools on the Word Art toolbar, or press CTRL+1 to display the Format WordArt dialog box.
- Select the drawing object you want to rotate.
- Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
- Press ALT+T to select the Rotation box.
- Use the arrow keys to select the amount of rotation you want.
Change the size of a drawing object
- Select the drawing object you want to resize.
- Press CTRL+1 to display the Format menu for the object, and then press CTRL+TAB to select the Size tab.
- Select the options you want to change the size.
- Select the drawing object you want to move.
- Press the arrow keys to move the object.
- To position the object precisely, press CTRL+ an arrow key to move the object in one-pixel increments.
Copy drawing objects and their attributes
To make a copy of a drawing object, select the object and press CTRL+D. To copy attributes such as fill color and line style from one object to another, do the following:
- Select the drawing object with the attributes you want to copy.
For AutoShapes with text, the text format is copied along with the other attributes.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press TAB or SHIFT+TAB to select the object you want to copy the attributes to.
- Press CTRL+SHIFT+V to copy the attributes to the object.
Use speech recognition and text-to-speech
- CTRL
- Switches between command mode and dictation mode.
- ESC
- Stops reading when text is being read aloud.
To use keys to send e-mail messages, you must configure Microsoft Outlook as your default e-mail program. Most of these keys do not work with Outlook Express.
- SHIFT+TAB
- When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.
- ALT+S
- Sends the e-mail message.
- CTRL+SHIFT+B
- Opens the Address Book.
- ALT+O
- Opens the Options menu for access to the Options, Bcc Field, and From Field commands.
- ALT+P
- Opens the Outlook Message Options dialog box (Options menu, Options command).
- ALT+K
- Checks the names in the To, Cc, and Bcc boxes against the Address Book.
- ALT+PERIOD
- Opens the Address Book for the To box.
- ALT+C
- Opens the Address Book for the Cc box.
- ALT+B
- If the Bcc box is displayed, opens the Address Book for the Bcc box.
- ALT+J
- Goes to the Subject box.
- CTRL+SHIFT+G
- Creates a message flag.
- ALT+A
- Adds interactivity to the range or sheet being sent.
- ALT+F8
- Displays the Macro dialog box.
- ALT+F11
- Displays the Visual Basic Editor.
- CTRL+F11
- Inserts a Microsoft Excel 4.0 macro sheet.
Work with multiple national languages
- CTRL+RIGHT SHIFT
- Switches to right-to-left paragraph direction (the text must contain only neutral characters (neutral characters: Characters that do not have strong right-to-left or left-to-right language attributes. Numerals are an example of neutral characters.)).
- CTRL+LEFT SHIFT
- Switches to left-to-right paragraph direction (the text must contain only neutral characters).
- ALT+SHIFT+UP ARROW
- In Japanese text for which you've displayed phonetic guides, moves the pointer into the phonetic guides.
- ALT+SHIFT+DOWN ARROW
- Moves the pointer from the phonetic guides back to the parent string of characters.
- NUM LOCK, ALT+numeric pad numbers
- Enter a unicode character.
- ALT+X
- Pressed immediately after typing the hexadecimal code for a unicode character, converts the numbers to the character.
Pressed immediately following a unicode character, converts the character to its hexadecimal code.