The shortcut keys described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard.
To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Display and use the Office Assistant
Some of the content in this topic may not be applicable to some languages. To perform the following actions, the Microsoft Office Assistant must be turned on and visible. To turn on or show the Office Assistant, press ALT+H to open the Help menu, and then press O. With the Assistant visible, press F1 to display the Assistant balloon. Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.
button in the wizard
button selected
Some of the content in this topic may not be applicable to some languages. To use the Help window, the Microsoft Office Assistant must be turned off. To turn off the Assistant, press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box, and then press ENTER. Press F1 to display the Help window. Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.
Use the Contents, Index, and Answer Wizard pane
Some of the content in this topic may not be applicable to some languages. Press F6 to switch from the Help topic to the Contents, Answer Wizard, Index pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars. ). Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Microsoft Office Assistant balloon or in the Ask a Question box.
Some of the content in this topic may not be applicable to some languages. To use the Help window, the Microsoft Office Assistant must be turned off. To turn off the Assistant, press F1 to display the Assistant. Press ALT+O to open the Options tab in the Office Assistant dialog box. Press ALT+U to clear the Use the Office Assistant check box, and then press ENTER. Press F1 to display the Help window. Note If you use a screen review utility (screen review utilities: Accessibility aids for people who are blind or have learning disabilities, such as dyslexia. These aids make on-screen information available as synthesized speech or a refreshable Braille display.) or other accessibility aid (accessibility aids: Utilities that make computers easier to use for people with disabilities. Examples of accessibility aids include screen readers, speech recognition programs, and on-screen keyboards. ), you'll get the best results with Help if you enter questions in the Answer Wizard tab in the Help window rather than in the Office Assistant balloon or in the Ask a Question box.
Some of the content in this topic may not be applicable to some languages.
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Web site. On the Help menu, click Office on the Web and search for "Microsoft Office Sounds." After you've installed the sound files, you need to select the Provide feedback with sound check box on the General tab of the Options dialog box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound. Note The hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, an HTML page on the World Wide Web, or an HTML page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.)in this topic goes to the Web. You can switch back to Help at any time.
- F6
- Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
- Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to return to the task pane.
- CTRL+TAB
- When a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the View menu and click Customize). To see more buttons, click Toolbar Options at the end of the toolbar.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
- TAB or SHIFT+TAB
- When a task pane is active, select the next or previous option in the task pane.
- CTRL+DOWN ARROW
- Display the full set of commands on the task pane menu.
- DOWN ARROW or UP ARROW
- Move among choices in a selected submenu; move among certain options in a group of options.
- SPACEBAR or ENTER
- Open the selected menu, or perform the action assigned to the selected button.
- SHIFT+F10
- Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item.
- HOME or END
- When a menu or submenu is visible, select the first or last command on the menu or submenu.
- PAGE UP or PAGE DOWN
- Scroll up or down in the selected gallery list.
- CTRL+HOME or CTRL+END
- Move to the top or bottom of the selected gallery list.
Access and use menus and toolbars
Note You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want. In the menu that appears, press the letter underlined in the command name that you want.
on the Formatting toolbar to add the Bullets command to the Format menu.
Resize and move toolbars, menus, and task panes
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path (path: The route the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.
Use the Open, Save As, and Insert Picture dialog boxes
- CTRL+F12
- Display the Open dialog box
- F12
- Display the Save As dialog box
- ALT+1
- Go to the previous folder (
)
- ALT+2
- Open the folder up one level from the open folder (Up One Level button
)
- ALT+3
- Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not just text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.)search page (Search the Web button
)
- ALT+4
- Delete the selected folder or file (Delete button
)
- ALT+5
- Create a new subfolder in the open folder (Create New Folder button
)
- ALT+6
- Switch between List, Details, Properties, and Preview views (Click the arrow next to Views
)
- ALT+7 or ALT+L
- Show the Tools menu (Tools button)
- SHIFT+F10
- Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file
- TAB
- Move between options or areas in the dialog box
- F4 or ALT+I
- Open the Look in list
- F5
- Update the files visible in the Open or Save As dialog box (File menu)
Common tasks done in a Microsoft Word document
- CTRL+SHIFT+SPACEBAR
- Create a nonbreaking space
- CTRL+HYPHEN
- Create a nonbreaking hyphen
- CTRL+B
- Make letters bold
- CTRL+I
- Make letters italic
- CTRL+U
- Make letters underline
- CTRL+SHIFT+<
- Decrease font size
- CTRL+SHIFT+>
- Increase font size
- CTRL+SPACEBAR
- Remove paragraph or character formatting
- CTRL+C
- Copy the selected text or object
- CTRL+X
- Cut the selected text or object
- CTRL+V
- Paste text or an object
- CTRL+Z
- Undo the last action
- CTRL+Y
- Redo the last action
- Left ALT+SHIFT
- Switch between languages or keyboard layouts
+V
- Switch microphone on or off
+T
- Switch between Voice Command mode and Dictation mode
+C
- Open the Correction dialog box
+H
- Turn handwriting on or off
- ALT+~
- Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101 keyboard on or off
- Right ALT
- Turn Korean IME on 101 keyboard on or off
- CTRL+SPACEBAR
- Turn Chinese IME on 101 keyboard on or off
- You can set the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
- The Windows logo key (
) is available on the bottom row of keys on most keyboards.
Use the following keys (if you are e-mailing a document or a message) when the e-mail header is active. To activate the e-mail header, press SHIFT+TAB.
- ALT+S
- Send the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) or message
- CTRL+SHIFT+B
- Open the Address Book
- ALT+K, CTRL+K
- When the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.
- ALT+. (period)
- Open the Address Book in the To field
- ALT+C
- When the insertion point is in the message header, open the Address Book in the Cc field
- ALT+B
- If the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field and insert or type a name in the Bcc box.
- ALT+J
- Go to the Subject field
- ALT+P
- Open the Microsoft Outlook Message Options dialog box
- CTRL+SHIFT+G
- Create a message flag
- TAB
- When the insertion point is in the message header, select the next box in the e-mail header. When the last box in the e-mail header is active, TAB selects the body of the document or message.
- SHIFT+TAB
- Select the previous field or button in the e-mail header
- CTRL+TAB
- When the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.
- CTRL+N
- Create a new document of the same type as the current or most recent document
- CTRL+O
- Open a document
- CTRL+W
- Close a document
- ALT+CTRL+S
- Split the document window
- ALT+SHIFT+C
- Remove the document window split
- CTRL+S
- Save a document
Find, replace, and browse through text
- CTRL+F
- Find text, formatting, and special items
- ALT+CTRL+Y
- Repeat find (after closing Find and Replace window)
- CTRL+H
- Replace text, specific formatting, and special items
- CTRL+G
- Go to a page, bookmark, footnote, table, comment, graphic, or other location
- ALT+CTRL+Z
- Go back to a page, bookmark, footnote, table, comment, graphic, or other location
- ALT+CTRL+HOME
- Browse through a document
- ESC
- Cancel an action
- CTRL+Z
- Undo an action
- CTRL+Y
- Redo or repeat an action
- ALT+CTRL+P
- Switch to print layout view (print layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.)
- ALT+CTRL+O
- Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.)
- ALT+CTRL+N
- Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.)
- CTRL+\
- Move between a master document and its subdocuments
- ALT+SHIFT+LEFT ARROW
- Promote a paragraph
- ALT+SHIFT+RIGHT ARROW
- Demote a paragraph
- CTRL+SHIFT+N
- Demote to body text
- ALT+SHIFT+UP ARROW
- Move selected paragraphs up
- ALT+SHIFT+DOWN ARROW
- Move selected paragraphs down
- ALT+SHIFT+PLUS SIGN
- Expand text under a heading
- ALT+SHIFT+MINUS SIGN
- Collapse text under a heading
- ALT+SHIFT+A
- Expand or collapse all text or headings
- The slash (/) key on the numeric keypad
- Hide or display character formatting
- ALT+SHIFT+L
- Show the first line of body text or all body text
- ALT+SHIFT+1
- Show all headings with the Heading 1 style
- ALT+SHIFT+n
- Show all headings up to Heading n
- CTRL+TAB
- Insert a tab character
- CTRL+P
- Print a document
- ALT+CTRL+I
- Switch in or out of print preview (print preview: A view of a document as it will appear when you print it.)
- Arrow keys
- Move around the preview page when zoomed in
- PAGE UP or PAGE DOWN
- Move by one preview page when zoomed out
- CTRL+HOME
- Move to the first preview page when zoomed out
- CTRL+END
- Move to the last preview page when zoomed out
- ALT+CTRL+M
- Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.)
- CTRL+SHIFT+E
- Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off
- ALT+SHIFT+C
- Close the Reviewing Pane if it is open
References, footnotes, and endnotes
- ALT+SHIFT+O
- Mark a table of contents entry
- ALT+SHIFT+I
- Mark a table of authorities entry (citation)
- ALT+SHIFT+X
- Mark an index entry
- ALT+CTRL+F
- Insert a footnote
- ALT+CTRL+D
- Insert an endnote
- CTRL+K
- Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, an HTML page on the World Wide Web, or an HTML page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.)
- ALT+LEFT ARROW
- Go back one page
- ALT+RIGHT ARROW
- Go forward one page
- F9
- Refresh
Note To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT+V, press T, use the arrow keys to select Web, and then press ENTER.
- BACKSPACE
- Delete one character to the left
- CTRL+BACKSPACE
- Delete one word to the left
- DELETE
- Delete one character to the right
- CTRL+DELETE
- Delete one word to the right
- CTRL+X
- Cut selected text to the Clipboard
- CTRL+Z
- Undo the last action
- CTRL+F3
- Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.)
- CTRL+C
- Copy text or graphics
- CTRL+C, CTRL+C
- Display the Office Clipboard
- F2 (then move the insertion point and press ENTER)
- Move text or graphics
- ALT+F3
- Create AutoText (AutoText: A storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.)
- CTRL+V
- Paste the Clipboard contents
- CTRL+SHIFT+F3
- Paste the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) contents
- ALT+SHIFT+R
- Copy the header or footer used in the previous section of the document
- CTRL+F9
- A field
- ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)
- An AutoText (AutoText: A storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry
- SHIFT+ENTER
- A line break
- CTRL+ENTER
- A page break
- CTRL+SHIFT+ENTER
- A column break
- CTRL+HYPHEN
- An optional hyphen
- CTRL+SHIFT+HYPHEN
- A nonbreaking hyphen
- CTRL+SHIFT+SPACEBAR
- A nonbreaking space
- ALT+CTRL+C
- The copyright symbol
- ALT+CTRL+R
- The registered trademark symbol
- ALT+CTRL+T
- The trademark symbol
- ALT+CTRL+period
- An ellipsis
Select text by holding down SHIFT and pressing the key that moves the insertion point.
Select multiple areas that aren't next to each other
After making your first selection, hold down CTRL, and then select any other items you want.
- F8
- Turn extend mode on
- F8, and then press LEFT ARROW or RIGHT ARROW
- Select the nearest character
- F8 (press once to select a word, twice to select a sentence, and so forth)
- Increase the size of a selection
- SHIFT+F8
- Reduce the size of a selection
- ESC
- Turn extend mode off
- SHIFT+RIGHT ARROW
- One character to the right
- SHIFT+LEFT ARROW
- One character to the left
- CTRL+SHIFT+RIGHT ARROW
- To the end of a word
- CTRL+SHIFT+LEFT ARROW
- To the beginning of a word
- SHIFT+END
- To the end of a line
- SHIFT+HOME
- To the beginning of a line
- SHIFT+DOWN ARROW
- One line down
- SHIFT+UP ARROW
- One line up
- CTRL+SHIFT+DOWN ARROW
- To the end of a paragraph
- CTRL+SHIFT+UP ARROW
- To the beginning of a paragraph
- SHIFT+PAGE DOWN
- One screen down
- SHIFT+PAGE UP
- One screen up
- CTRL+SHIFT+HOME
- To the beginning of a document
- CTRL+SHIFT+END
- To the end of a document
- ALT+CTRL+SHIFT+PAGE DOWN
- To the end of a window
- CTRL+A
- To include the entire document
- CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
- To a vertical block of text
- F8+arrow keys; press ESC to cancel selection mode
- To a specific location in a document
If you know the key combination to move the insertion point, you can generally select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
Select text and graphics in a table
- TAB
- Select the next cell's contents
- SHIFT+TAB
- Select the preceding cell's contents
- Hold down SHIFT and press an arrow key repeatedly
- Extend a selection to adjacent cells
- Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
- Select a column
- CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode
- Extend a selection (or block)
- SHIFT+F8
- Reduce the selection size
- ALT+5 on the numeric keypad (with NUM LOCK off)
- Select an entire table
- LEFT ARROW
- One character to the left
- RIGHT ARROW
- One character to the right
- CTRL+LEFT ARROW
- One word to the left
- CTRL+RIGHT ARROW
- One word to the right
- CTRL+UP ARROW
- One paragraph up
- CTRL+DOWN ARROW
- One paragraph down
- SHIFT+TAB
- One cell to the left (in a table)
- TAB
- One cell to the right (in a table)
- UP ARROW
- Up one line
- DOWN ARROW
- Down one line
- END
- To the end of a line
- HOME
- To the beginning of a line
- ALT+CTRL+PAGE UP
- To the top of the window
- ALT+CTRL+PAGE DOWN
- To the end of the window
- PAGE UP
- Up one screen (scrolling)
- PAGE DOWN
- Down one screen (scrolling)
- CTRL+PAGE DOWN
- To the top of the next page
- CTRL+PAGE UP
- To the top of the previous page
- CTRL+END
- To the end of a document
- CTRL+HOME
- To the beginning of a document
- SHIFT+F5
- To a previous revision
- SHIFT+F5
- To the location of the insertion point when the document was last closed
- TAB
- Next cell in a row
- SHIFT+TAB
- Previous cell in a row
- ALT+HOME
- First cell in a row
- ALT+END
- Last cell in a row
- ALT+PAGE UP
- First cell in a column
- ALT+PAGE DOWN
- Last cell in a column
- UP ARROW
- Previous row
- DOWN ARROW
- Next row
Insert paragraphs and tab characters in a table
- ENTER
- New paragraphs in a cell
- CTRL+TAB
- Tab characters in a cell
- CTRL+SHIFT+F
- Change the font
- CTRL+SHIFT+P
- Change the font size
- CTRL+SHIFT+>
- Increase the font size
- CTRL+SHIFT+<
- Decrease the font size
- CTRL+]
- Increase the font size by 1 point
- CTRL+[
- Decrease the font size by 1 point
- CTRL+D
- Change the formatting of characters (Font command, Format menu)
- SHIFT+F3
- Change the case of letters
- CTRL+SHIFT+A
- Format letters as all capitals
- CTRL+B
- Apply bold formatting
- CTRL+U
- Apply an underline
- CTRL+SHIFT+W
- Underline words but not spaces
- CTRL+SHIFT+D
- Double-underline text
- CTRL+SHIFT+H
- Apply hidden text formatting
- CTRL+I
- Apply italic formatting
- CTRL+SHIFT+K
- Format letters as small capitals
- CTRL+EQUAL SIGN
- Apply subscriptt formatting (automatic spacing)
- CTRL+SHIFT+PLUS SIGN
- Apply superscriptt formatting (automatic spacing)
- CTRL+SPACEBAR
- Remove manual character formatting
- CTRL+SHIFT+Q
- Change the selection to the Symbol font
- CTRL+SHIFT+* (asterisk)
- Display nonprinting characters
- SHIFT+F1 (then click the text whose formatting you want to review)
- Review text formatting
- CTRL+SHIFT+C
- Copy formats
- CTRL+SHIFT+V
- Paste formats
- CTRL+1
- Single-space lines
- CTRL+2
- Double-space lines
- CTRL+5
- Set 1.5-line spacing
- CTRL+0 (zero)
- Add or remove one line space preceding a paragraph
- CTRL+E
- Center a paragraph
- CTRL+J
- Justify a paragraph
- CTRL+L
- Left align a paragraph
- CTRL+R
- Right align a paragraph
- CTRL+M
- Indent a paragraph from the left
- CTRL+SHIFT+M
- Remove a paragraph indent from the left
- CTRL+T
- Create a hanging indent
- CTRL+SHIFT+T
- Reduce a hanging indent
- CTRL+Q
- Remove paragraph formatting
- CTRL+SHIFT+S
- Apply a style
- ALT+CTRL+K
- Start AutoFormat
- CTRL+SHIFT+N
- Apply the Normal style
- ALT+CTRL+1
- Apply the Heading 1 style
- ALT+CTRL+2
- Apply the Heading 2 style
- ALT+CTRL+3
- Apply the Heading 3 style
- CTRL+SHIFT+L
- Apply the List style
Inserting and selecting drawing objects
- Use the keyboard to show the Drawing toolbar if it is not showing.
- Press ALT+U to choose AutoShape on the Drawing toolbar.
- Use the arrow keys to move through the categories of AutoShapes (AutoText: A storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) and select the AutoShape you want.
- Press CTRL+ENTER.
Note To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on the Format menu. Select the options you want on the available tabs.
Insert a text box by using the keyboard
- Use the keyboard to select Text Box on the Insert menu, and then press CTRL+ENTER.
- Type the text you want in the text box (text box: A movable, resizable container for text or graphics. Use text boxes to position several blocks of text on a page or to give text a different orientation from other text in the document.).
- When you are finished typing and want to switch back to editing text in your document, press SHIFT+F10, choose Exit Edit Text on the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.), and then press ESC.
Note To format the text box (add a fill color or change the size, for example) select the text box, choose Text Box on the Format menu, and then select the options you want on the available tabs.
Insert a WordArt drawing object by using the keyboard
- Use the keyboard to choose WordArt (Insert menu, Picture submenu).
- Use the arrow keys to select the WordArt (WordArt: Text objects you create with ready-made effects to which you can apply additional formatting options.) style you want, and then press ENTER.
- Type the text you want, and then use the TAB key to select other options in the dialog box.
- Press ENTER to insert the WordArt drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.).
Note To edit the WordArt drawing object, select the object, choose WordArt on the Format menu, and then select the options you want on the available tabs.
Select a drawing object by using the keyboard
- Press F10 to make the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.) active.
- Press CTRL+TAB until the Drawing toolbar is active.
- Press the RIGHT ARROW key to choose Select Objects
.
- Press CTRL+ENTER to select the first drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.).
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
- Press SHIFT+F10, and then use the keyboard to choose Exit Edit Text on the shortcut menu.
- Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
Note To switch from selecting objects back to editing text in your document, press ESC.
Rotate a drawing object by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.) you want to rotate.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, choose AutoShape or Text Box — and then select the Size tab.
- Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
Change the position of a drawing object on a page by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.) you want to change.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, choose AutoShape or Text Box — and then select the Layout tab.
- Select the options you want.
To select additional options, select Advanced.
You can nudge the selected object up, down, left, or right by holding down CTRL and pressing arrow keys.
Change the size of a drawing object by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.) you want to change.
- Use the keyboard to choose the command for the type of object you selected — for example, on the Format menu, choose AutoShape or Text Box — and then select the Size tab.
- Select the options you want.
Copy the attributes of a drawing object by using the keyboard
- Select the drawing object (drawing object: Any graphic you draw or insert, which can be changed and enhanced. Drawing objects include AutoShapes, curves, lines, and WordArt.) with the attributes you want to copy.
If you select an AutoShape (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) with attached text, you copy the look and style of the text as well as the attributes of the AutoShape.
- Press CTRL+SHIFT+C to copy the object attributes.
- Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
- Press CTRL+SHIFT+V.
- ALT+SHIFT+K
- Preview a mail merge
- ALT+SHIFT+N
- Merge a document
- ALT+SHIFT+M
- Print the merged document
- ALT+SHIFT+E
- Edit a mail-merge data document
- ALT+SHIFT+F
- Insert a merge field
- ALT+SHIFT+D
- Insert a DATE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.)
- ALT+CTRL+L
- Insert a LISTNUM field
- ALT+SHIFT+P
- Insert a PAGE field
- ALT+SHIFT+T
- Insert a TIME field
- CTRL+F9
- Insert an empty field
- CTRL+SHIFT+F7
- Update linked information in a Microsoft Word source document
- F9
- Update selected fields
- CTRL+SHIFT+F9
- Unlink a field
- SHIFT+F9
- Switch between a selected field code (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions. ) and its result (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.)
- ALT+F9
- Switch between all field codes and their results
- ALT+SHIFT+F9
- Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
- F11
- Go to the next field
- SHIFT+F11
- Go to the previous field
- CTRL+F11
- Lock a field
- CTRL+SHIFT+F11
- Unlock a field
- F1
- Get Help or the Office Assistant
- F2
- Move text or graphics
- F3
- Insert an AutoText (AutoText: A storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry)
- F4
- Repeat the last action
- F5
- Choose the Go To command (Edit menu)
- F6
- Go to the next pane or frame
- F7
- Choose the Spelling command (Tools menu)
- F8
- Extend a selection
- F9
- Update selected fields
- F10
- Activate the menu bar
- F11
- Go to the next field
- F12
- Choose the Save As command (File menu)
- SHIFT+F1
- Start context-sensitive Help or reveal formatting
- SHIFT+F2
- Copy text
- SHIFT+F3
- Change the case of letters
- SHIFT+F4
- Repeat a Find or Go To action
- SHIFT+F5
- Move to the last change
- SHIFT+F6
- Go to the previous pane or frame
- SHIFT+F7
- Choose the Thesaurus command (Tools menu, Language submenu)
- SHIFT+F8
- Shrink a selection
- SHIFT+F9
- Switch between a field code and its result
- SHIFT+F10
- Display a shortcut menu
- SHIFT+F11
- Go to the previous field
- SHIFT+F12
- Choose the Save command (File menu)
- CTRL+F2
- Choose the Print Preview command (File menu)
- CTRL+F3
- Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.)
- CTRL+F4
- Close the window
- CTRL+F5
- Restore the document window size
- CTRL+F6
- Go to the next window
- CTRL+F7
- Choose the Move command (Control menu, or Window shortcut menu)
- CTRL+F8
- Choose the Size command (Control menu, or Window shortcut menu)
- CTRL+F9
- Insert an empty field
- CTRL+F10
- Maximize the document window
- CTRL+F11
- Lock a field
- CTRL+F12
- Choose the Open command (File menu)
- CTRL+SHIFT+F3
- Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.)
- CTRL+SHIFT+F5
- Edit a bookmark
- CTRL+SHIFT+F6
- Go to the previous window
- CTRL+SHIFT+F7
- Update linked information in a Microsoft Word source document
- CTRL+SHIFT+F8
- Extend a selection or block (then press an arrow key)
- CTRL+SHIFT+F9
- Unlink a field
- CTRL+SHIFT+F10
- Activate the ruler
- CTRL+SHIFT+F11
- Unlock a field
- CTRL+SHIFT+F12
- Choose the Print command (File menu)
- ALT+F1
- Go to the next field
- ALT+F3
- Create an AutoText (AutoText: A storage location for text or graphics you want to use again such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry
- ALT+F4
- Quit Microsoft Word
- ALT+F5
- Restore the program window size
- ALT+F7
- Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
- ALT+F8
- Run a macro
- ALT+F9
- Switch between all field codes and their results
- ALT+F10
- Maximize the program window
- ALT+F11
- Display Microsoft Visual Basic code
- ALT+SHIFT+F1
- Go to the previous field
- ALT+SHIFT+F2
- Choose the Save command (File menu)
- ALT+SHIFT+F9
- Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
- ALT+SHIFT+F11
- Display Microsoft Visual Studio code
- CTRL+ALT+F1
- Display Microsoft System Information
- CTRL+ALT+F2
- Open command (File menu)
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