How we receive amount it doesn’t matter I mean through paypal or directly into Indian A/c directly,
On the prime facie you will not receive inward remittance more than the invoice amount (you already raised), but if even you receive the inward remittance more than the Invoice amount you have to Tranfer the the loss or gain to foreign exhnage flucation a/c.
Usaully when you receive Inward remittance more than the invoice amount you have the following the options (considering your case)
· Raise debit note for the balance amount.
· Revise the original invoice.
· Adjust against other or next invoices.
· Tranfer the balance to Foreign Exchange fluctuations A/C.
Following are the situations when you can transfer the balance to Foreign Exchange fluctuations A/C, as you said you cannot adjust against other Invoices.
If we raise an invoice for $100 on 01/09/2012 and ex-rate on 01/09/2012 is Rs55.00/usd. Then in your books entry will be as follows,
On 01/09/2012, Party A/c …dr 5500
To Income A/c 5500
($100*55)
Let’s assume you receive amount to your Indian A/C (not paypal A/C) on 21/09/12 and ex-rate = 56, with different scenarios as follows,
1) Party paid $105, bank charges $5.00, net amount received (to our Indian A/c) = $100*56=5600
Entry: - Bank A/c … Dr 5500
To Party A/c 5500
To Foreign Exchange fluctuation A/c 100
2) Party paid $110, bank charges $5.00, net amount received to your Indian A/C (not to paypal A/C) = $105*56 = 5880
Entry:- Bank A/c … Dr 5580
To Party A/c 5500
To Foreign Exchange fluctuation A/c 380