Can anybody provide me the text of Schedule VIII, Part E, Clause 5, Sub- clause X (A4 & A5) & Schedule VIII, Part E, Clause 1, of ICDR Regulation 2009.
Provide the source as well.
Tnks in advance
1 Replies
Faisal Khan
(Chartered Accountant)
(77 Points)
Replied 03 July 2010
PART E
[See regulation 57(2)(b)]
DISCLOSURES IN LETTER OF OFFER
(1) A listed issuer making a rights issue of specified securities shall make disclosures, as specified
in clause (5) of this Part, in the letter of offer, if it satisfies the following conditions:
(a) the issuer has been filing periodic reports, statements and information in compliance with
the listing agreement for the last three years immediately preceding the date of filing the
letter of offer with the designated stock exchange in case of a fast track issue and in any
other case, the date of filing the draft letter of offer with the Board;
(b) the reports, statements and information referred to in sub-clause (a) above are available on
the website of any recognised stock exchange with nationwide trading terminals or on a
common e-filing platform specified by the Board;
(c) the issuer has investor grievance-handling mechanism which includes meeting of the
Shareholders’ or Investors’ Grievance Committee at frequent intervals, appropriate
delegation of power by the board of directors of the issuer as regards share transfer and
clearly laid down systems and procedures for timely and satisfactory redressal of investor
grievances.
(2) If the listed issuer does not satisfy the conditions specified in clause (1), it shall make
disclosures in the letter of offer:
(a) as specified in Part A, except for disclosures as specified in clause (4);
(b) as specified in items (XVI)(B)(4), (5) and (6) in clause (5) of this Part.
(3) Irrespective of whether the conditions specified in clause (1) are satisfied or not, the following
listed issuers shall make disclosures in the letter of offer as specified in Part A, except for
disclosures as specified in clause (4):
(a) a listed issuer whose management has undergone change pursuant to acquisition of control
in accordance with the provisions of Securities and Exchange Board of India (Substantial
Acquisition of Shares and Takeovers) Regulations, 1997 and is making a rights issue of
specified securities for the first time subsequent to such change;
(b) an issuer whose specified securities have been listed consequent to relaxation granted by
the Board under sub-rule (7) of rule 19 of the Securities Contracts (Regulation) Rules,
1957 for listing of its specified securities pursuant to a scheme sanctioned by a High Court
under sections 391 to 394 of the Companies Act, 1956 and is making a rights issue of
specified securities for the first time subsequent to such listing.
(4) In respect of an issuer making disclosures in terms of clauses (2) and (3) above, the disclosures
specified in the following items in Part (A) shall not be applicable:
(a) Sub-item (C) of item (V);
(b) Sub-para (b) of para (2) of sub-item (B) of item (XII);
(c) Sub-para (a) of para (3) of sub-item (B) of item (XII);
(d) Sub-para (b) of para (3) of sub-item (B) of item (XII);
(e) Sub-para (c) of para (3) of sub-item (B) of item (XII);
(f) Para (18) of sub-item (B) of item (XII);
(g) Para (19) of sub-item (B) of item (XII).
(5) A listed issuer referred to in clause (1) shall make the following disclosures in the letter of
offer, as far as possible, in the order in which the disclosures are specified in this clause:
(I) Cover Pages: The cover page paper shall be of adequate thickness (preferably
minimum hundred gcm. quality).
(A) Front Cover Pages:
(1) The front outside and inside cover pages of the letter of offer shall be white
and no patterns or pictures shall be printed on these pages.
(2) The front outside cover page of the letter of offer shall contain only the
following details:
(a) The words "Letter of Offer".
(b) The name of the issuer, its logo, address of its registered office, its
telephone number, fax number, contact person, website address and email
address.
(c) The nature, number, price and amount of specified securities offered
and issue size, as may be applicable.
(d) The following clause on general risk :
"Investment in equity and equity related securities involve a degree of
risk and investors should not invest any funds in this offer unless they
can afford to take the risk of losing their investment. Investors are
advised to read the risk factors carefully before taking an investment
decision in this offering. For taking an investment decision, investors
must rely on their own examination of the issuer and the offer
including the risks involved. The securities being offered in the issue
have not been recommended or approved by Securities and Exchange
Board of India (SEBI) nor does SEBI guarantee the accuracy or
adequacy of this document."
Specific attention of investors shall be invited to the statement of “Risk
factors” given on page number(s) ….. under the section “General
Risks”.
(e) The following clause on ‘Issuer’s Absolute Responsibility’ shall be
incorporated in a box format:
"The issuer, having made all reasonable inquiries, accepts
responsibility for and confirms that this letter of offer contains all
information with regard to the issuer and the issue, which is material in
the context of the issue, that the information contained in the letter of
offer is true and correct in all material aspects and is not misleading in
any material respect, that the opinions and intentions expressed herein
are honestly held and that there are no other facts, the omission of
which make this document as a whole or any of such information or the
expression of any such opinions or intentions misleading in any
material respect."
(f) The names, logos and addresses of all the lead merchant bankers with
their titles who have signed the due diligence certificate and filed the
letter of offer with the Board, along with their telephone numbers, fax
numbers, website addresses and e-mail addresses.
(g) The name, logo and address of the registrar to the issue, along with its
telephone number, fax number, website address and e-mail address.
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(h) Issue schedule:
(i) Date of opening of the issue.
(ii) Date of closing of the issue.
(iii) Last date for request for split.
(i) The names of the recognised stock exchanges where the specified
securities of the issuer are listed and the details of in-principle approval
for listing of the specified securities proposed to be offered in the rights
issue.
(B) Back Cover Pages: The back inside cover page and back outside cover page
shall be in white.
(II) Table of Contents: The table of contents shall appear immediately after the front
inside cover page.
(III) Definitions and Abbreviations:
(A) Conventional or general terms.
(B) Issue related terms.
(C) Issuer and industry related terms.
(D) Abbreviations.
(IV) Risk Factors:
(A) The risk factors shall be printed in clear readable font (preferably of minimum
point ten size).
(B) The risk factors shall be in relation to the following:
(1) the issue and objects of the issue;
(2) the issuer and its ongoing business activities;
(3) the material litigations which impact the business of the issuer.
(C) The risk factors shall be determined on the basis of their materiality. In
determining the materiality of risk factors, the following shall be considered:
(1) Some events may not be material individually but may be found material
collectively.
(2) Some risks may have an impact which is qualitative though not quantitative.
(3) Some risks may not be material at the time of making the disclosures in the
letter of offer but may have a material impact in the future.
(D) The risk factors shall appear in the letter of offer in the following manner:
(1) The risks envisaged by the management.
(2) The proposals, if any, to address the risks and the manner in which the same
are proposed to be addressed.
(E) The proposals to address risks shall not contain any speculative statement on the
positive outcome to any litigation, etc.
(F) The proposals to address risks shall not be given for any matter that is sub-judice
before any Court or Tribunal.
(G) The risk factors shall be disclosed in the descending order of materiality.
Wherever risks about material impact are stated, the financial and other
implications of the same shall be disclosed. If it cannot be quantified, a distinct
statement about the fact that the implications cannot be quantified shall be made.
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(V) Prominent notes: This section shall contain notes which are required to be given
prominence and shall also include the following:
(A) The net worth before the issue (as per latest audited financial statement disclosed
in the letter of offer) and issue size.
(B) The details of transactions by the issuer with group or subsidiary companies
during one year immediately preceding the date of filing the letter of offer with
the designated stock exchange, in case of a fast track issue and in any other case,
the date of filing draft letter of offer with the Board, the nature of transactions
and the cumulative value of transactions.
(C) The details of all financing arrangements whereby the promoter group, the
directors of the company which is a promoter of the issuer, the directors of the
issuer and their relatives have financed the purchase by any other person of
securities of the issuer other than in the normal course of the business of the
financing entity during the period of six months immediately preceding the date
of filing the letter of offer with the designated stock exchange, in case of a fast
track issue and in any other case, the date of filing draft letter of offer with the
Board.
(VI) Introduction:
(A) Summary:
(1) Issue details in brief.
(2) Summary consolidated financial, operating and other data.
(B) General Information:
(1) The name and address of the registered office and the registration number of
the issuer, along with the address of the Registrar of Companies where the
issuer is registered.
(2) The names, addresses, telephone numbers, fax numbers and e-mail
addresses of the Company Secretary and compliance officer of the issuer.
(3) The names, addresses, telephone numbers, fax numbers, contact person,
website addresses and e-mail addresses of the bankers to the issue, Self
Certified Syndicate Bankers and legal advisors to the issue.
(4) The statement of inter-se allocation of responsibilities among lead merchant
bankers, where more than one merchant banker is associated with the issue.
(5) The following details of credit rating, in case of a rights issue of convertible
debt instruments:
(a) The details of all the credit ratings including unaccepted rating
obtained for the issue of convertible debt instruments.
(b) All credit ratings obtained during the three previous years before filing
the letter of offer for any of its listed convertible debt instruments at the
time of accessing the market through a convertible debt instrument.
(6) The names, addresses, telephone numbers, fax numbers, website addresses
and e-mail addresses of the trustees under debenture trust deed, in case of a
rights issue of convertible debt instruments.
(7) The name of the monitoring agency, if appointed and the disclosure as to
whether the appointment is pursuant to regulation 16 of these regulations.
(8) The name, address, telephone number and e-mail address of the appraising
entity, in case the project has been appraised.
(9) The details of underwriting, if any:
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(a) The names, address, telephone numbers, fax numbers and e-mail
address of the underwriters and the amount underwritten by them.
(b) A declaration by the board of directors of the issuer that the
underwriters have sufficient resources to discharge their respective
obligations.
(c) In case of partial underwriting of the issue, the extent of underwriting.
(d) The details of final underwriting arrangement in the letter of offer filed
with the designated stock exchange, indicating actual number of specified
securities underwritten.
(10) The principal terms of loan and assets charged as security.
(C) Capital Structure:
(1) The authorised, issued and subscribed capital after suitable incorporation of
the outstanding convertible securities (number of securities, descripttion and
aggregate nominal value).
(2) Paid-up capital.
(3) The following details of outstanding instruments:
(a) Details of options, if any.
(b) Details of convertible securities, if any.
(4) The details of specified securities held by promoter and promoter group
including the details of lock-in, pledge of and encumbrance on such
specified securities.
(5) The details of shares acquired by promoters and promoter group in the last
one year immediately preceding the date of filing the letter of offer with the
designated stock exchange, in case of a fast track issue and in any other
case, the date of filing draft letter of offer with the Board.
(6) The intention and extent of participation by promoters and promoter group
in the issue with respect to:
(a) their rights entitlement.
(b) the unsubscribed portion over and above their rights entitlement.
(7) The shareholding pattern as per the latest filing with the recognised stock
exchange(s).
(8) The details of the shareholders holding more than one per cent. of the share
capital of the issuer.
(VII) Particulars of the Issue
(A) Objects of the Issue:
(1) The objects of the issue shall be disclosed.
(2) If one of the objects is investment in a joint venture or subsidiary or an
acquisition, the following additional disclosures shall be made:
(a) The details of the form of investment, i.e., equity, debt or any other
instrument
(b) If the form of investment has not been decided, a statement to that
effect;
(c) If the investment is in debt instruments, complete details regarding the
rate of interest, nature of security, terms of repayment, subordination,
etc.
(d) If the investment is in equity, whether any dividends are assured;
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(e) The nature of benefit expected to accrue to the issuer as a result of the
investment;
(3) If one of the objects of the issue is the grant of a loan to any entity, details of
the loan agreements including the rate of interest, whether secured or
unsecured, duration, nature of security, terms of repayment, subordination,
etc. and the nature of benefit expected to accrue to the issuer as a result of
the investment. If such loan is to be granted to a subsidiary, group or
associate company, details of the same.
(4) If one of the objects of the issue is utilisation of the issue proceeds for long
term working capital, the following additional disclosures shall be made.
(a) Basis of estimation of working capital requirement, along with relevant
assumptions.
(b) Reasons for raising additional working capital, substantiating the same
with relevant facts and figures.
(c) Details of the projected working capital requirement including detailed
assessment of working capital after implementation of the project or
achievement of objects of the issue, as the case may be, capacity
utilisation assumptions, break-up of expected current assets into raw
materials, finished goods, work in progress, sundry debtors etc., along
with the assumption about the holding norms for each type of current
asset, total current liabilities, net current assets and envisaged sources
of finance for net current assets, i.e., bank finance, institutional finance,
own funds, etc.
(d) The total envisaged working capital requirement in a tabular form, the
margin money thereof and the portion to be financed by any bank(s) or
otherwise.
(e) A complete perspective on the present working capital position vis-àvis
the projected working capital position based on which the money is
proposed to be raised in the public issue.
(f) Details of the existing working capital available with the issuer, along
with a break-up of total current assets into raw materials, finished
goods, work in progress, sundry debtors, etc., total current liabilities,
net current assets and sources of finance for net current assets, i.e., bank
finance, institutional finance, own funds, etc.
(g) If no working capital is shown as part of the project for which issue is
being made, the reasons therefor.
(B) Requirement of Funds:
(2) The requirement for funds proposed to be raised through the issue.
(3) Where the issuer proposes to undertake more than one activity or project,
such as diversification, modernisation, expansion, etc., the total project cost
shall be given activity-wise or project wise, as the case may be.
(4) Where the issuer is implementing the project in a phased manner, the cost of
each phase including the phase, if any, which has already been
implemented, shall be separately given.
(5) The details of all material existing or anticipated transactions in relation to
the utlisation of the issue proceeds or project cost with promoters, directors,
key management personnel, associates and group companies. The relevant
documents shall be included in the list of material documents for inspection.
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(6) If object of the issue is to fund a project, the following details shall be
given:
(a) location of the project
(b) plant and machinery, technology, process, etc.
(c) collaboration, performance guarantee if any, or assistance in marketing
by the collaborators.
(d) infrastructure facilities for raw materials and utilities like water,
electricity, etc.
(7) If the proceeds, or any part of the proceeds, of the issue are, or is, to be
applied directly or indirectly:
(a) in the purchase of any business; or
(b) in the purchase of an interest in any business and by reason of that
purchase, or anything to be done in consequence thereof, or in
connection therewith; the issuer will become entitled to an interest as
respects either the capital or profits and losses or both, in such business
exceeding fifty percent, thereof;
a report made by accountants (who shall be named in the letter of offer)
upon:
(i) the profits or losses of the business of each of the five financial years
immediately preceding the issue of the letter of offer; and
(ii) the assets and liabilities of the business at the last date to which the
accounts of the business were made up, being a date not more than six
months before the date of the issue of the letter of offer.
(8) If:
(a) the proceeds, or any part of the proceeds, of the issue of the shares or
debentures are or is to be applied directly or indirectly in any manner
resulting in the acquisition by the issuer of shares in any other body
corporate; and
(b) by reason of that acquisition or anything to be done in consequence
thereof or in connection therewith, that body corporate will become a
subsidiary of the issuer;
a report made by accountants (who shall be named in the letter of offer)
upon:
(i) the profits or losses of the other body corporate for each of the five
financial years immediately preceding the issue of the Letter of Offer;
and
(ii) the assets and liabilities of the other body corporate at the last date to
which its accounts were made up.
(9) Strategic partners, if applicable, to the project or objects of the issue.
(10) Financial partners, if applicable to the project or objects of the issue.
(D) Funding Plan (Means of Finance):
(1) An undertaking shall be given in the letter of offer by the issuer confirming
that firm arrangements of finance through verifiable means towards seventy
five per cent. of the stated means of finance, excluding the amount to be
raised through proposed issue and existing identifiable internal accruals,
have been made.
(2) The balance portion of the means of finance for which no firm arrangement
has been made shall be mentioned without specification.
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(3) The details of funds tied up and the avenues for deployment of excess
proceeds, if any.
(E) Appraisal:
(1) The scope and purpose of the appraisal, if any, along with the date of
appraisal.
(2) The cost of the project and means of finance as per the appraisal report.
(3) Explanation regarding revision, if any, in the project cost and the means of
finance after the date of issue of the appraisal report.
(4) The weaknesses and threats, if any, given in the appraisal report, by way of
risk factors.
(F) Schedule of Implementation: The schedule of implementation of the project in a
tabular form and the progress made so far, giving details of land acquisition, civil
works, installation of plant and machinery, trial production, date of commercial
production and reasons for delay, if any.
(G) Deployment of Funds:
(1) The details of the sources of funds and the deployment of these funds on the
project (where the issuer is raising capital for a project), up to a date not
earlier than two months from the date of filing the letter of offer with the
designated stock exchange, as certified by a Chartered Accountant, along
with the name of the chartered accountant and the date of the certificate.
(2) Where share application money brought in advance by the promoters is
deployed in the project and the same is being adjusted towards their rights
entitlement in the rights issue, the extent of deployment and utilisation of
the funds brought in by the promoters shall be disclosed.
(H) Sources of Financing of Funds Already Deployed: Means and source of
financing, including details of "bridge loan" or other financial arrangement,
which may be repaid from the proceeds of the issue.
(I) Details of Balance Fund Deployment: Year wise break up of the expenditure
proposed to be incurred on the said project.
(J) Interim Use of Funds: Investment avenues in which the management proposes
to deploy issue proceeds, pending its utilisation in the proposed project.
(K) Any special tax benefits for the issuer and its shareholders.
(L) Key Industry Regulations for the proposed objects of the issue (if different
from existing business of the issuer)
(M) Interest of promoters and directors, as applicable to the project or objects of
the issue
(VIII) History and Corporate Structure about the Issuer: In case the issuer has not come
out with any issue in the past ten years or more, a brief statement about the history and
corporate structure of the issuer, main objects of the issuer and major events in the
past.
(IX) Management (Board of Directors):
(A) Name, age, qualifications, Director Identification Number, experience, address,
occupation and date of expiration of the current term of office of manager,
managing director, and other directors (including nominee directors, whole-time
directors), giving their directorships in other companies.
(B) The nature of any family relationship between any of the directors.
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(C) Any arrangement or understanding with major shareholders, customers, suppliers
or others, pursuant to which of the directors was selected as a director or member
of senior management.
(D) Details of service contracts entered into by the directors with the issuer providing
for benefits upon termination of employment and a distinct negative statement in
the absence of any such contract.
(X) Financial Information of the Issuer:
(A) Stand-alone and consolidated financial statements of the issuer:
(4) A report by the auditors of the issuer with respect to profit or loss and assets
and liabilities (indicating changes in accounting policies, if any) in respect
of the last completed accounting year for which audit has been completed.
(5) A report by the auditors of the issuer on a limited review of the profit or loss
and assets and liabilities (indicating changes in accounting policies, if any),
as at a date not earlier than six months prior to the date of the opening of the
issue, where audited accounts as at such date are not available.
(6) For the purpose of clauses (1) and (2) above, it shall be sufficient if:
(a) In the statement of the assets and liabilities, the main heads of assets
and liabilities as provided in Part I of Schedule VI of the Companies
Act, 1956 have been provided. If an issuer is governed by a statute
other than the Companies Act, 1956, the main heads of assets and
liabilities as specified in such statute shall be provided in the statement
of assets and liabilities.
(b) In the statement of profit or loss, the information required to be
disclosed under the heads of income and expenditure as per clause 41 of
the equity listing agreement in respect of quarterly financial
information to be filed with the recognised stock exchanges, has been
provided.
(B) In addition, in accordance with Ministry of Finance Circular no.F.2/5/SE/76
dated February 05, 1977 and amended further on March 08, 1977, the following
information for the period between the last date of the balance sheet and profit
and loss account sent to the shareholders and up to the end of the last but one
month preceding the date of the letter of offer shall be furnished.
(2) Working results of the issuer under following heads:
(a) (i) Sales / turnover
(ii) Other income
(b) Estimated gross profit / loss (excluding depreciation and taxes)
(c) (i) Provision for depreciation
(ii) Provision for taxes
(d) Estimated net profit / loss
(3) Material changes and commitments, if any affecting financial position of the
issuer.
(4) Week-end prices for the last four weeks; current market price; and highest
and lowest prices of equity shares during the period with the relative dates
(C) Stock market quotation of shares/ convertible instruments of the company (high/
low price in each of the last three years and monthly high/low price during the
last six months).
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(D) Accounting and other ratios: The following accounting ratios shall be given for
each of the accounting periods for which financial information is given:
(5) Earnings per share: This ratio shall be calculated after excluding extra
ordinary items.
(6) Return on Networth: This ratio shall be calculated excluding revaluation
reserves.
(7) Net Asset Value per share: This ratio shall be calculated excluding
revaluation reserves.
(8) Accounting and other ratios shall be based on the financial statements
prepared on the basis of Indian Accounting Standards.
(E) Capitalisation Statement:
(4) A Capitalisation Statement showing total debt, net worth, and the debt/
equity ratios before and after the issue is made shall be incorporated.
(5) In case of any change in the share capital since the date as of which the
financial information has been disclosed in the prospectus, a note explaining
the nature of the change shall be given.
(6) An illustrative format of the Capitalisation Statement is specified hereunder:
Particulars Pre-issue as at
30-6-1995
As Adjusted
for issue
(Rupees in lakhs)
Short-Term Debt 1870 1870
Long Term Debt 4370 4370
Shareholders Funds
Share Capital 4000 4450
Reserves 14570 37520
Total Shareholders Funds 18570 41940
Long Term Debt/Equity 0.24:1 0.10:1
Note: Since 31-3-1995 (which is the last date as of which financial
information has been given in para … of this document), share capital
was increased from Rs.3000 lacs to Rs.4000 lacs by the issue of bonus
shares in the ratio of 1 share for every 3 shares.
(F) One standard financial unit shall be used in the Letter of Offer
(XI) A statement to the effect that the price has been arrived at in consultation between the
issuer and the Merchant banker.
(XII) Outstanding Litigations and Defaults: The following details shall be disclosed by
the issuer:
(A) Pending matters which, if they result in an adverse outcome, would materially
and adversely affect the operations or the financial position of the issuer.
(B) Matters which are pending or which have arisen in the immediately preceding ten
years involving:
(1) Issues of moral turpitude or criminal liability on the part of the issuer
(2) Material violations of statutory regulations by the issuer
(3) Economic offences where proceedings have been initiated against the issuer.
(C) For the purpose of determining materiality, the following tests or parameters shall
be applied:
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(1) For the outstanding litigations which may not have any impact on the future
revenues, the disclosure is required:
(a) Where the aggregate amount involved in such individual litigation
exceeds one per cent. of the net worth of the issuer as per last
completed financial year; or
(b) Where the decision in one case is likely to affect the decision in similar
cases, even though the amount involved in single case individually may
not exceed one per cent. of the net worth of the issuer as per the last
completed financial year.
(2) For the outstanding litigations which may have any impact on the future
revenues, the disclosure is required:
(a) Where the aggregate amount involved in such individual litigation is
likely to exceed one per cent. of the total revenue of the issuer as per
last completed financial year; or
(b) Where the decision in one case is likely to affect the decision in similar
cases, even though the amount involved in single case individually may
not exceed one per cent. of the total revenue of the issuer, if similar
cases put together collectively exceed one per cent. of total revenue of
the issuer as per last completed financial year.
(D) These disclosures shall be made in respect of the issuer and the subsidiary
companies of the issuer whose financial statements are included in the offer
document, either separately or in consolidated form.
(XIII) Government Approvals or Licensing Arrangements: In case of a new line of
activity/project, all pending government and regulatory approvals; In case of an
existing line of activity/project, al pending regulatory and government approvals and
pending renewals of licences.
(XIV) Material Development: Any material development after the date of the latest balance
sheet and its impact on performance and prospects of the issuer.
(XV) Other Regulatory and Statutory Disclosures:
(A) Authority for the issue and details of resolution passed for the issue.
(B) A statement by the issuer that the issuer, promoters, promoter group, directors or
person(s) in control of the promoter have not been prohibited from accessing or
operating in the capital markets or restrained from buying, selling or dealing in
securities under any order or direction passed by the Board.
(C) A confirmation whether any of the directors of the issuer are associated with the
securities market in any manner, if yes, whether the Board has initiated any
action against the said entities and the related details.
(D) It may be disclosed whether the issuer, promoters, group companies, the relatives
(as per Companies Act,1956) of promoters, group companies are identified as
willful defaulters by Reserve Bank of India or other authorities.
(E) A statement to the effect that the issuer is in compliance with provisions specified
in Part E of this Schedule.
(F) Details of compliance with eligibility requirements to make a fast track issue, if
applicable.
(G) Disclaimer clauses:
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(1) The letter of offer shall contain the following disclaimer clause in bold
capital letters:
"It is to be distinctly understood that submission of Letter of Offer to SEBI
should not in any way be deemed or construed that the same has been
cleared or approved by SEBI. SEBI does not take any responsibility either
for the financial soundness of any scheme or the project for which the issue
is proposed to be made or for the correctness of the statements made or
opinions expressed in the Letter of Offer. Lead merchant banker, …… has
certified that the disclosures made in the Letter of Offer are generally
adequate and are in conformity with SEBI (Issue of Capital and Disclosure
Requirements) Regulations, 2009 in force for the time being. This
requirement is to facilitate investors to take an informed decision for making
investment in the proposed issue.
It should also be clearly understood that while the issuer is primarily
responsible for the correctness, adequacy and disclosure of all relevant
information in the letter of offer, the lead merchant banker is expected to
exercise due diligence to ensure that the issuer discharges its responsibility
adequately in this behalf and towards this purpose, the lead merchant banker
……. has furnished to the Securities and Exchange Board of India (SEBI) a
due diligence certificate dated …….which reads as follows:
(due diligence certificate submitted to the Board to be reproduced here)
The filing of the letter of offer does not, however, absolve the issuer from
any liabilities under section 63 or section 68 of the Companies Act, 1956 or
from the requirement of obtaining such statutory or other clearances as may
be required for the purpose of the proposed issue. SEBI further reserves the
right to take up, at any point of time, with the lead merchant banker any
irregularities or lapses in letter of offer."
(2) Disclaimer Statement from the issuer and lead merchant banker:
A statement to the effect that the issuer and the lead merchant banker accept
no responsibility for statements made otherwise than in the Letter of Offer
or in the advertisement or any other material issued by or at the instance of
the issuer and that anyone placing reliance on any other source of
information would be doing so at his own risk.
Investors who invest in the issue will be deemed to have been represented
by the issuer and lead manager and their respective directors, officers,
agents, affiliates and representatives that they are eligible under all
applicable laws, rules, regulations, guidelines and approvals to acquire
equity shares of our company, and are relying on independent advice /
evaluation as to their ability and quantum of investment in this issue.
(3) Disclaimer in respect of jurisdiction: A brief paragraph mentioning the
jurisdiction under which provisions of law and the rules and regulations are
applicable to the letter of offer.
(4) Disclaimer clause of the stock exchanges, if any
(5) Disclaimer clause of the Reserve Bank of India (if applicable).
(H) The fact of filing the letter of offer with the Board and the stock exchange(s) and
the office of the Board where the letter of offer has been filed
146
(I) Details of fees payable to (in terms of amount, as a percentage of total issue
expenses and as a percentage of total issue size):
(1) Lead merchant bankers.
(2) Co-lead merchant bankers, if any
(3) Co-managers, if any
(4) Other merchant bankers
(5) Registrars to the issue
(6) Advisors
(7) Bankers to the issue
(8) Trustees for the debt instrument holders.
(9) Others
(10) Underwriting commission, brokerage and selling commission.
(J) Arrangements or any mechanism evolved by the issuer for redressal of investor
grievances and the time normally taken by it for disposal of various types of
investor grievances.
(XVI) Offering Information:
(A) Terms of payments and procedure and time schedule for allotment and issue of
certificates, credit of specified securities to the investors’ demat account.
(B) How to apply, availability of application forms and letter of offer and mode of
payment, including the following:
(1) Applications by mutual funds:
(a) The necessary disclosures under the heads "Procedure for applications
by mutual funds" and "Multiple Applications" shall be incorporated to
indicate that a separate application can be made in respect of each
scheme of an Indian mutual fund registered with the Board and that
such applications shall not be treated as multiple applications.
(b) A disclosure that the applications made by asset management
companies or custodians of a mutual fund shall clearly indicate the
name of the concerned scheme for which application is being made.
(2) Applications by non-resident Indians: The following disclosures shall be
made:
(a) the name and address of at least one place in India from where
individual non-resident Indian applicants can obtain the application
forms.
(b) A statement that: "non-resident Indian applicants may please note that
only such applications as are accompanied by payment in free foreign
exchange shall be considered for allotment under the reserved category.
The non-resident Indians who intend to make payment through Non-
Resident Ordinary (NRO) accounts shall use the form meant for
Resident Indians and shall not use the forms meant for reserved
category."
(3) Application by ASBA investors: Disclosures regarding eligible ASBA
investors and ASBA process including specific instructions for submitting
Application Supported by Blocked Amount.
(4) A statement that the shareholders who have not received the application
form may, along with the requisite application money, apply in writing on a
plain paper.
147
(5) The format to enable the shareholders to make the application on plain
paper specifying therein necessary particulars such as name, address, ratio
of rights issue, issue price, number of equity shares held, ledger folio
numbers, depository participant ID, client ID, number of equity shares
entitled and applied for, additional shares if any, amount to be paid along
with application, and particulars of cheque, etc. to be drawn in favour of the
issuer’s account;
(6) A statement that the shareholders making the application otherwise than on
the application form shall not renounce their rights and shall not utilise the
application form for any purpose including renunciation even if it is
received subsequently.
(C) Provisions of sub-section (1) of section 68A of the Companies Act, 1956 relating
to punishment for fictitious applications, including the disclosures that any person
who:
(1) makes in a fictitious name an application to a company for acquiring, or
subscribing for, any shares therein, or
(2) otherwise induces a company to allot, or register any transfer of, shares
therein to him, or any other person in a fictitious name, shall be punishable
with imprisonment for a term which may extend to five years.
(D) Declaration about the credit of specified securities to the demat account / refunds
within a period of fifteen days and interest in case of delay in refund at the
prescribed rate.
(E) Mode of making refunds:
(1) The mode in which the issuer shall make refunds to applicants in case of
oversubscripttion.
(2) If the issuer proposes to use more than one mode of making refunds to
applicants, the respective cases where each such mode will be adopted shall
be disclosed.
(3) The permissible modes of making refunds are as follows:
(a) In case of applicants residing in any of the centres specified by the
Board: by crediting of refunds to the bank accounts of applicants
through electronic transfer of funds by using ECS (Electronic Clearing
Service), Direct Credit, RTGS (Real Time Gross Settlement) or NEFT
(National Electronic Funds Transfer), as is for the time being permitted
by the Reserve Bank of India;
(b) In case of other applicants: by despatch of refund orders by registered
post, where the value is Rs 1500/- or more, or under certificate of
posting in other cases, (subject however to postal rules); and
(c) In case of any category of applicants specified by the Board: crediting
of refunds to the applicants in any other electronic manner permissible
under the banking laws for the time being in force which is permitted
by the Board from time to time.
(XVII) Undertakings by the issuer in connection with the issue: The issuer shall undertake
that:
(A) the complaints received in respect of the Issue shall be attended to by the issuer
expeditiously and satisfactorily.
148
(B) that steps for completion of the necessary formalities for listing and
commencement of trading at all stock exchanges where the specified securities
are to be listed are taken within seven working days of finalisation of basis of
allotment.
(C) funds required for making refunds to unsuccessful applicants as per the mode(s)
disclosed shall be made available to the Registrar to the issue by the issuer.
(D) that where refunds are made through electronic transfer of funds, a suitable
communication shall be sent to the applicant within 15 days of closure of the
issue giving details of the bank where refunds shall be credited along with
amount and expected date of electronic credit of refund.
(E) that adequate arrangements shall be made to collect all ASBA applications and to
consider them similar to non-ASBA applications while finalizing the basis of
allotment.
(F) In case of convertible debt instruments, the issuer shall additionally undertake
that:
(1) the issuer shall forward the details of utilisation of the funds raised through
the convertible debt instruments duly certified by the statutory auditors of
the issuer, to the debenture trustees at the end of each half-year.
(2) the issuer shall disclose the complete name and address of the debenture
trustee in the annual report.
(3) the issuer shall provide a compliance certificate to the convertible debt
instrument holders (on yearly basis) in respect of compliance with the terms
and conditions of issue of debentures as contained in the Letter of Offer,
duly certified by the debenture trustee.
(4) the issuer shall furnish a confirmation certificate that the security created by
the company in favour of the convertible debt instrument holders is properly
maintained and is adequate to meet the payment obligations towards the
convertible debt instrument holders in the event of default.
(5) necessary cooperation with the credit rating agency (ies) shall be extended
in providing true and adequate information till the debt obligations in
respect of the instrument are outstanding.
(XVIII)Utilisation of Issue Proceeds: The letter of offer for an issue other than a rights issue
made by any bank or public financial institution shall contain a statement of the board
of directors of the issuer to the effect that:
(A) all monies received out of issue of shares or specified securities to public shall be
transferred to separate bank account.
(B) details of all monies utilised out of the issue referred to in clause (A) shall be
disclosed under an appropriate separate head in the balance sheet of the issuer
indicating the purpose for which such monies had been utilised; and
(C) details of all unutilised monies out of the issue of specified securities referred to in
clause (A) shall be disclosed under an appropriate separate head in the balance
sheet of the issuer indicating the form in which such unutilised monies have been
invested.
(XIX) Restrictions on foreign ownership of Indian securities, if any:
(A) Investment by NRIs.
(B) Investment by FIIs.
149
(XX) Statement regarding minimum subscripttion clause: The following statement shall
appear in the letter of offer:
(A) "If the issuer does not receive the minimum subscripttion of ninety per cent. of the
issue (including devolvement of underwriters where applicable), the entire
subscripttion shall be refunded to the applicants within fifteen days from the date
of closure of the issue."
(B) "If there is delay in the refund of subscripttion by more than 8 days after the issuer
becomes liable to pay the subscripttion amount (i.e. fifteen days after closure of the
issue), the issuer will pay interest for the delayed period, at rates prescribed under
sub-sections (2) and (2A) of Section 73 of the Companies Act, 1956."
(XXI) Statutory and other information:
(A) Option to subscribe in the issue:
(1) The details of option, if any, to receive the specified securities subscribed
for either in demateralised form or physical form.
(2) The lead merchant banker shall incorporate a statement in the offer
document and in the application form to the effect that the investor shall
have an option either to receive the security certificates or to hold the
securities in dematerialised form with a depository.
(B) Material contracts and time and place of inspection which shall include copies of
the Annual Reports of the issuer for the last five years.
(XXII) Any other material disclosures, as deemed necessary.
(XXIII)Declaration:
(A) The draft letter of offer (in case of issues other than fast track issues) and letter of
offer shall be approved by the Board of Directors of the issuer and shall be signed
by all directors, the Chief Executive Officer, i.e., the Managing Director or
Manager within the meaning of the Companies Act, 1956 and the Chief Financial
Officer, i.e., the whole-time finance director or any other person heading the
finance function and discharging that function.
(B) The following statement shall be disclosed:
“No statement made in this letter of offer contravenes any of the provisions of the
Companies Act, 1956 and the rules made thereunder. All the legal requirements
connected with the issue as also the guidelines, instructions, etc., issued by SEBI,
Government and any other competent authority in this behalf, have been duly
complied with.”
(C) The signatories shall further certify that all disclosures made in the letter of offer
are true and correct.
(6) A listed issuer making disclosures in the letter of offer as per this Part shall make a copy of the
offer document of the immediately preceding public issue or rights issue available to the public
in the manner specified in sub-regulation (1) of regulation 61 and shall also make such
document available as a material document for inspection.
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