humne AGM minutes banaye hain but hum link-up nhi kar pa rhe hain

1) i mean date time place bata diya

2) Members, director, company secretary, etc ki presence dikha di

3) ye bhi bataya ki chairman ne quorum ko dekha n then dicted to order

ab ye bataiye ki resolutions ko link kaise karu is process ke baad

Mr. …………, Chairman took the chair and declared that the required quorum was present to convene the meeting. The Chairman read the speech highlighting the operation & prospects of the company.

After the Chairman speech, he read the Auditor’s Report. The Accounts & Director’s Report having already been circulated was taken as read. The following resolutions were passed:-

1.    TO RECEIVE, CONSIDER AND ADOPT THE BALANCE SHEET AS AT MARCH 31, 20 AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED ON THAT DATE AND THE REPORT OF DIRECTORS AND AUDITORS THEREON.

Mr. ……. proposed and Mr. ………. seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Audited Annual Accounts as on 31^st March, 20 together with Auditor’s Report thereon having been already circulated to the shareholders and produced at the meeting be and the same are hereby approved and adopted.”

On being put to vote by show of hands, the resolution was carried unanimously.

2.    RE-APPOINTMENT OF AUDITORS

Mr. ………..  and Mr. ……. seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT the retiring Auditors M/s. ……. & Associates, Chartered Accountants, ……., Sector ”E” ……… be and are hereby reappointed as Auditors of the company to hold office till the conclusion of next Annual General Meeting at a remuneration as the Board of Directors may determine.”

On being put to vote by show of hands, the resolution was carried unanimously.

3. RE-APPOINTMENT OF MR………. AS DIRECTOR

Mr. …. proposed and Mr. ……. seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Mr. ……….., who retires by rotation and is eligible for reappointment be and is hereby reappointed as the director of the company.”

On being put to vote by show of hands, the resolution was carried unanimously.

4.       VOTE OF THANKS

There being no other business, the meeting was terminated with a vote of thanks to the chair.

                                                                                                                                                      CHAIRMAN

Place:

Date:

Another format:

You may download the sample Board and General Meeting minutes for different purposes by clicking the link below: 

1.        Sample Board Meeting Minutes for recording transfer of share

2.        Sample Board Meeting Minutes for Approving Annual Accounts           

3.        Sample Board Meeting Minutes of First Board Meeting                

4.        Sample Annual General Meeting Minutes                                                      

5.         Sample EGM Minutes to fill Casual Vacancy of Statutory Auditors        

This is for your information and record.

Best Regards

Originally posted by : Ajay Mishra
	MINUTES OF THE SECOND ANNUAL GENERAL MEETING OF……….. LIMITED HELD ON TWEDNESDAY, 29TH DAY OF SEPTEMBER 200 AT 04:30 P.M. AT……..   Mr. …………, Chairman took the chair and declared that the required quorum was present to convene the meeting. The Chairman read the speech highlighting the operation & prospects of the company.   After the Chairman speech, he read the Auditor’s Report. The Accounts & Director’s Report having already been circulated was taken as read. The following resolutions were passed:-   1.    TO RECEIVE, CONSIDER AND ADOPT THE BALANCE SHEET AS AT MARCH 31, 20 AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED ON THAT DATE AND THE REPORT OF DIRECTORS AND AUDITORS THEREON.   Mr. ……. proposed and Mr. ………. seconded and the following resolution was passed as an ordinary resolution:   “RESOLVED THAT Audited Annual Accounts as on 31st March, 20 together with Auditor’s Report thereon having been already circulated to the shareholders and produced at the meeting be and the same are hereby approved and adopted.” On being put to vote by show of hands, the resolution was carried unanimously. 2.    RE-APPOINTMENT OF AUDITORS   Mr. ………..  and Mr. ……. seconded and the following resolution was passed as an ordinary resolution: “RESOLVED THAT the retiring Auditors M/s. ……. & Associates, Chartered Accountants, ……., Sector ”E” ……… be and are hereby reappointed as Auditors of the company to hold office till the conclusion of next Annual General Meeting at a remuneration as the Board of Directors may determine.” On being put to vote by show of hands, the resolution was carried unanimously.   RE-APPOINTMENT OF MR………. AS DIRECTOR   Mr. …. proposed and Mr. ……. seconded and the following resolution was passed as an ordinary resolution: “RESOLVED THAT Mr. ……….., who retires by rotation and is eligible for reappointment be and is hereby reappointed as the director of the company.” On being put to vote by show of hands, the resolution was carried unanimously.         4.       VOTE OF THANKS There being no other business, the meeting was terminated with a vote of thanks to the chair.                                                                                                                                                               CHAIRMAN   Place: Date:

resolution me ye log kaun hote hain (proposed by Mr........, seconded by Mr...........)

i mean members who are present - director, shareholder, etc

all can propose a resolution

ya yahan bhi koi exception hai???????????

Originally posted by : priyanshu saxena
	resolution me ye log kaun hote hain (proposed by Mr........, seconded by Mr...........) i mean members who are present - director, shareholder, etc all can propose a resolution ya yahan bhi koi exception hai???????????

No there is no exception. Proposed and seconded is just a formality. Any one of the member present can propose and second (support) a resolution. It is actually the privilege of shareholder.

These are records of formal decisions of the directors of the company at duly convened meeting and are prefixed by the word 'Resolved'. Minutes of resolution may be recorded in various ways. They may be simply set down as a statement of what was resolved. Alternatively, they may be accompanied by a statement indicating the mover and seconder and how the resolution was carried. Either form of recording the resolution is acceptable.

Only the decisions or resolutions actually taken and the names of the persons proposing and seconding those decisions or resolutions, should, therefore, be recorded.

Also check this link regarding minutes:

/forum/techniques-to-prepare-good-minutes-part-3-194738.asp

Hi 

Shareholders.

Agenda item ek shareholde propose karega aur 2nd shareholders seconded karega. so u will put the name of both. 

wat will be the resolution for to elect the directors in place of Mr. X and Mr. Y???

Hi

You want to know regularisation of director under section 255 and 256:

RE-APPOINTMENT OF MR……X…. AS DIRECTOR



 

Mr. …. proposed and Mr. ……. seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Mr. …X…….., who retires by rotation and is eligible for reappointment be and is hereby reappointed as the director of the company.”

On being put to vote by show of hands, the resolution was carried unanimously.

RE-APPOINTMENT OF MR……Y…. AS DIRECTOR

 

Mr. …. proposed and Mr. ……. seconded and the following resolution was passed as an ordinary resolution:

“RESOLVED THAT Mr. …Y…….., who retires by rotation and is eligible for reappointment be and is hereby reappointed as the director of the company.”

On being put to vote by show of hands, the resolution was carried unanimously.

bhaiya actually the thing is i have to make resolution 

"To elect the directors in place of Mr. X and Mr. Y"

that means new directors in place of X and Y are going to be elected then wat will be the resolution????? 

Hi

then Change the same accordingly: you write as Appointment of Director .......

wat will be the section for such resolution??????????

and the persons who are gng to take the place of X and Y should be present at the time of meeting means they must be a shareholder or from among the members present?????

I have a question, if the Chairman of the Board is out of country and want to attend the meeting through video conferencing so what can be done?

As I know in this regard chairman should be present physically and others can join virtually.

But if the chairman wants to join through video conferencing then?

hi all ... its good to see a very important cs prof. discussions going on ...

a very basic doubt i want to ask ..

as i belive in well begun is half done and i have my cs final exams in dec 2012..

so i want all my seniors and friends... especially Ajay bhaiya and ankur bhaiya... :)

to please help me with the following things...

1. How to start up with the preparation ??

2. which subjects are most important and time consuming as i am thinking of giving all 4 modules...so i can finish off the important ones first??

3. which books to follow??

4. which scanner to use... suchita or relaince??

5. which subjects can be done with selfstudy??

6. minimum time required per day as throughout the day i am busy with my ca articleship and i have my bcom final exams also i have only 6 monts left for preparation for cs final ??

7. how many times one should go through a subject to have a good grip of it ??

that's all...

thanks every 1 and please reply...

coz har ek suggestion zaruri hota hai ... :P

an one more thing... for group study ... i think the idea is very good and should be encouraged... :)