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Extension of AGM

08 December 2010

Respected All,

Please answer my some questions:-

1. in case of extension in AGM a notice is send to members.I want to know when shud be notice given Suppose my accounts are finalised on 30.09.10 and my last AGM was held in 25.09.2009.So notice to members shud be given before accounts are finalised or after the same.

2. Now in Board Meeting we will fixed date for Extended AGM.Now whether i need to fie a notice for Extended AGM also as in case of normal AGM we give 21 days notice.

Please help me its urgent

Thanx in advance

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7 Replies

ankit jain (CS trainee) (152 Points)
Replied 08 December 2010

You need to send the notice to the members before 21 days from the due date of AGM subsequently you need to make an application to the ROC for the extension of AGM before 21 days from the due date of AGM.

Feel free to ask further query

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Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 08 December 2010

I think you are talking about ROC's extension...for which there is no need to give any notice to SHs.

After getting extension form ROC and after fixing date of AGM in accordance with ROC approval question of member's arise...

Kindly check the link below:

Adjournment of Annual General Meeting--A Write-up

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 08 December 2010

Answer to Ques no.1.

Ofcourse after the finalisation of Accounts and their approval and fixation of date, time and venue of AGM and after obtaining the extention, the notice of AGM is to be send to the shareholder.

Answer to Ques no. 2.

21 Clear days notice as you give in case of Normal AGM.

CS Ankur Srivastava (Company Secretary & Compliance Officer) (17853 Points)
Replied 08 December 2010

Ankur ji.. Thanks for sharing your writeup... It is very informative...

Syam kamal (Company Secretary) (156 Points)
Replied 08 December 2010

Originally posted by : Ankur Garg
	I think you are talking about ROC's extension...for which there is no need to give any notice to SHs. After getting extension form ROC and after fixing date of AGM in accordance with ROC approval question of member's arise... Kindly check the link below: Adjournment of Annual General Meeting--A Write-up

Write up is a comprehensive legal opinion on the above issue. Thanks for sharing sir.....

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CA Priyanka Jain (CA) (198 Points)
Replied 09 December 2010

Thank u all

@ Ankur Sir : Sir u r rite i am takin about ROC only.Sir there is a provision that Extension letter must be sent within 15 months of "LAST AGM" held. LAST AGM means last year AGM