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Draft board minutes where one director died

Nidhi Jain (CS ) (987 Points)

02 August 2011

Can anyone provide the format of Board meeting minutes for taking note of dead director. We have pvt Co. 3 directors in which one director appointed in 1st bm and one died within 6 days 4m the date of incorporatioin.

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3 Replies

jeets (CS ) (461 Points)
Replied 03 August 2011

Hello,

the below resolution can be used:-

RESOLVED THAT the Board of Directors of the Company express their deep condolences at the untimely and sad demise of Mr. ............., Director of the Company on ........... and may his soul rest in peace.â€

FURTHER RESOLVED THAT Mr. .......... be and hereby authorized to sign and file necessary Form 32 with Registrar of companies (ROC) and convey the companyâ€™s condolences to the family of ................, the deceased director.

Kindly refer to the below link for further clarification:-

https://aisha.caclubindia.com/experts/board-meeting-on-death-of-director-of-pvt-ltd-co--336585.asp

Thanks,

Best Regards,

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jeets (CS ) (461 Points)
Replied 03 August 2011

Further,

The chairman placed before the board letter received from Mrs.X intimating that MR.X has expired.

The Board noted the same and recorded the deepest condolences and loss happened to the company due the death of Mr.X. Further the board has decided to intimate the roc towards cessation of Directorship.

RESOLVED THAT"mr.X ceased to be a director from ____ due to the death of MR.X".
Futher resoved that Form 32 shallbe digitally signed by Mr._________ and shall file with ROC.

The Chairman informed the board the necessity of appointing a director replacing Mr.X. Further informed the board that MRS.X will be the right person and she is willing to accept the directorship if awarded and to that effect letter given by Mrs.X has been placed before the board.

The Board has decided to appoint Mrs.X and passed the following resoulution.

RESOLVED THAT' MRS.X Will be co-opted as additional director to hold office until the next annual general meeting"

FURTHER RESOLVED THAT'mr.___ Will be authorised to sign digitally form 32 and to submit the same to ROC."