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Download TRACES PDF Generation Utility

Deductor can download TDS Certificate (Form 16 (Part A) and Form 16A) from TRACES. The file will be provided in text format and will contain certificate details for all requested PANs. Text file is password protected and password will be ‘<TAN>’.

Deductor will have to convert the text file into PDF using TRACES PDF Generation Utility. This utility will convert the text file into individual PDFs for each PAN. The same utility can be used to convert text file for Form 16 / 16A.

Procedure to install utility

Download the PDF Generation Utility by logging in to TRACES. Click on ‘Requested Downloads’ under ‘Downloads’ menu then click on ‘TRACES PDF Generation Utility’ link
Unzip and save the utility on your desktop
Double-click on the utility (exe) and click on ‘Run’
Utility will be installed on your desktop
Click here for installation procedure

Procedure to convert text file into PDF

Open the utility from your desktop and select the text file
Select the digital signature to digitally sign the Form 16 / 16A
Generate PDFs
If PDF is not digitally signed, deductor should manually sign the printed Form 16 / 16A before sending it to Tax Payers

Notes:

TRACES PDF Generation Utility should be used to convert text file for Form 16 / 16A into individual PDFs
Download the utility and install it on your desktop
Pass the text file through the utility to generate PDFs for individual PANs
You can opt for manual / digital signature for the PDFs
File name for Form 16 / 16A text file will be as mentioned below. TAN will be masked
- Form 16 – <TAN>_Form16_<FY>, e.g., ABCxxxxx5E_Form16_2012-13.zip
- Form 16A – <TAN>_Form16A_<FY>_<Qtr>, e.g., ABCxxxxx5E_Form16A_2012-13_Q2.zip
Password for Form 16 / 16A text file is TAN of deductor. Enter password to open file
File name for individual PDF files will be as mentioned below. PAN will be masked
Form 16 – Form16_<FY>_<PAN>, e.g., Form16_2012-13_ABCxxxxx4F
Form 16A – Form16A_<FY>_<Qtr>_<PAN>, e.g., Form16A_2012-13_Q2_ABCxxxxx4F
There is no password for individual PDF files