hi!
can board meeting held more than 4 times in a year and venue outside india.
14 Replies
G.L.Subhramanian
(PCS)
(206 Points)
Replied 05 November 2011
Hi Ankita
Yes. Board meeting can be held any number of times (i.e minimum one meeting per quarter) a year. A board meeting can be held anywhere in the world. There is no restriction on the venue of the board meeting.
Regards,
Subbu
R. RAJA KRISHNAN
(Asst Co Secy)
(21 Points)
Replied 05 November 2011
Dear Ankit,
A Company can have its Board Meeting anywhere in the world.
But the assessing officers during assessment may take a view that the control of the company is not in India.
Regards / Raja
Dipjyoti Majumdar
(CA in service & CS. dipmaj@ rediffmail.com )
(3468 Points)
Replied 07 November 2011
Further to the comments of learned colleagues, if a BM is held out of RO, then the Register of Contracts under section 301 might be needed to be carried alongwith also.
Regards,
Dipjyoti Majumdar
(CA in service & CS. dipmaj@ rediffmail.com )
(3468 Points)
Replied 07 November 2011
Further to the comments of learned colleagues, if a BM is held out of RO, then the Register of Contracts under section 301 might be needed to be carried alongwith also.
Regards,
CS Vijay Daxini
(At Practice)
(732 Points)
Replied 16 November 2011
i agree with dipjoyti as per sec.301 register of contracts needs to be carried at the place of bm provided that proper notice in this regard is provided to shareholders and inspection of same is allowed to shareholders...OTHERS VIEWS SOLICITED
CS Ankur Srivastava
(Company Secretary & Compliance Officer)
(17853 Points)
Replied 16 November 2011
Dear Ms. Ankita,
Section 285 of the Companies Act, 1956, provides for the minimum number of the meetings that should be held in the year only. However, there is no restrictions on the maximum number of meeting that can be held during the year.
Furthermore, Board Meeting can be held at any place and at any time as per the convenience of the Directors.
CS Ankur Srivastava
(Company Secretary & Compliance Officer)
(17853 Points)
Replied 16 November 2011
| Originally posted by : vickky9384(ViJaY) | ||
 |
i agree with dipjoyti as per sec.301 register of contracts needs to be carried at the place of bm provided that proper notice in this regard is provided to shareholders and inspection of same is allowed to shareholders...OTHERS VIEWS SOLICITED |
 |
Dear Vicky,
There is no need for any notice to shareholders for the purpose of Board Meeing and no inspection shall be allowed on that date.
Charu Srivastava
(Company Secretary)
(4210 Points)
Replied 16 November 2011
The Company can hold meeting of the Board of Director any number of time subject to the following conditions:-
1). BOD shall meet atleast once in a quarter
2). the interval between the meeting shall not exceed 3 months and in case of listed Company the interval should not exceed 4 months.
As far as Venue is concerned BOD Meetings can be held at any place and time.
CS Vijay Daxini
(At Practice)
(732 Points)
Replied 16 November 2011
Dear Vicky,
There is no need for any notice to shareholders for the purpose of Board Meeing and no inspection shall be allowed on that date.
DEAR MR.ANKUR CHECK OUTDEPARTMENT'S CIRCULAR NO.8/88(301)/62-PR,DATED 28.12.1962
CS Ankur Srivastava
(Company Secretary & Compliance Officer)
(17853 Points)
Replied 16 November 2011
Dear Vicky,
Please read the circular along with section 301 and section 163.
CS Ankur Srivastava
(Company Secretary & Compliance Officer)
(17853 Points)
Replied 16 November 2011
It would be sufficient compliance with the requirement of section 301(5) if the company gave adequate notice to its shareholders, either once and for all or from time to time, indicating the precise periods during business hours and the days on which they could expect to have a reasonable opportunity of inspecting the register at the registered office of the company. [DCA Circular No. 8/88(301) /62-PR dated 28 December 1962].
It is nothing to do with Board Meeting.
YOGESH
(assi. company secretary)
(477 Points)
Replied 07 January 2014
DCA Circular No. 8/88(301) /62-PR dated 28 December 1962
Can any one provide me this circuler , i searched on google but could not find it.
Thanks
P C Agrawal
(Registered independent director Past Chairman of Aurangabad Chapter of ICSI Practicing Company Secretary at Aurangabad)
(8229 Points)
Replied 08 January 2014
Register of contracts - Maintenance of - Whether compliance of provisions of sub‑section (5) can be taken if company gives adequate notice to its shareholders regarding inspection of register
In cases where the board meetings at which the register of contracts has to be placed in pursuance of section 301(2) cannot be held at the registered office of the company, the Department would deem it to be sufficient compliance with the requirements of section 301(5) if the company gave adequate notice to its shareholders, either once and for all or from time to time, indicating the precise periods during business hours and the days on which they could expect to have a reasonable opportunity of inspecting the register at the registered office of the company. The periods should be fixed having regard to the provisions of section 163(2), and the absence of the register from the registered office should not be longer than what is absolutely necessary.
Circular : No. 8/88(301)/62‑PR, dated 28‑12‑1962.
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