For trasfer of shares, get transfer deed which will be available with ROC (Registrar of Companies) or Broker get it executed and approved in Board Meeting. No need to intimate ROC for the change of members list.
Pass the simple resolution as
APPROVAL FOR TRANSFER OF SHARES
The register of transfer of shares placed before the Board was perused by the Board. The transfers as per particulars contained in the register were approved and following resolution was passed.
“RESOLVED THAT transfer of shares as per the particulars mentioned below be and is hereby approved.
Transfer No
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Name of Transferor
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Name of Transferee
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No.of shares
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Certificate No.
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Distinctive No.
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T01
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Mr.
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“RESOLVED FURTHER THAT Mr. Director be and is hereby authorized to endorse on the Back of the Share Certificates as Authorized Signatory.”
APPOINTMENT OF DIRECTOR
You can appoint the person as a Director in the same Board Meeting. After appointment file form 32 with ROC.
Draft Resolution will be as follow
“RESOLVED THATpursuant to Articles of Association of the Company, applicable provisions of the Companies Act, 1956 , Shri ........... be and hereby appointed as an Director of the Company.
RESOLVED FURTHER THAT any one of Director, be and are hereby authorised to sign, execute, etc all necessary papers, documents, forms, applications, deeds, etc for the aforesaid purpose and to do all the needful acts, things, etc for giving effect to the aforesaid resolution.”
Private Comapnies can appoint person as a Director in Board Meeting only.
Thanks & Regards
Jaideep Pandya