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Annual general meeting

manpreet.kaur (Student) (184 Points)

04 October 2012

ARE THERE ANY FORMALITIES WHICH ARE REQUIRED TO BE FULFILLED AFTER THE ANNUAL GENERAL MEETING EXCEPT FOR FILING FORMS WITH ROC AND PREPERATION OF MINUTES... ????

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4 Replies

Giridhar S Karandikar (Team Lead) (7548 Points)
Replied 04 October 2012

Formalities relating to deposit of dividend in a seperate account within 7 days from the date of declaration.

Sending of Form 23B to the ROC after receipt of the same from the statutory auditors.

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Dipjyoti Majumdar (CA in service & CS. dipmaj@ rediffmail.com ) (3468 Points)
Replied 04 October 2012

Intimate statutory auditor about their reappointment with audit fee.

Aditya Soni (CS Final Student Trainee) (727 Points)
Replied 04 October 2012

Dear Manpreet,

After the AGM :

1) Intimate Stock exchange .,send chairman’s speech.
2) Release to the press, the chairman’s speech, but add a note stating that “the chairman’s speech does not purport to be the proceedings of the AGM” – because the law prohibits
the publication of the contents of proceedings at the company’s expense.
3) Despatch Dividend warrants within 30 days of the AGM.
4) Obtain approval of RBI, if dividend is paid to NRIs.
5) Prepare the minutes and get chairman’s approval.
6) File copy of special resolution or other resolutions specified u/s.192 within 30 days in Form No.23, with the ROC.
7) File within 30 days the B/S, P&L A/c, Auditors report, directors report etc., with the ROC (vide sec.220).
8) Prepare and file Annual Returns within 60 days of the AGM with the ROC.
9) Intimate the auditors about his appointment within 7 days, if he is not a retiring auditor.
10) Advise the bank to transfer unpaid dividend to a separate account.
11) Take follow-up action on all resolutions passed in the AGM.
(for eg: communication to be send to the sole selling agents regarding their appt., their tenure, territory etc.)

Minutes of meeting should be sent to SEs where listed within 30 days of meeting.
If dividend is declared at the meeting , that must be deposited in a separate bank account within 5 days of the meeting.

Deposit corporate dividend tax within 14 days. if dividend declared.
If any additional director is regularised, send F-32 to ROC.

Regards,

Aditya

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