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AGM And Board Meeting on the same day

Vishakha (Asst) (77 Points)

20 September 2010

Can the Board Meeting and AGM be held on the same day?

My query is in the Board meeting the date of AGM is decided. If we take approval for shorter notice can the AGM be held on

the same day?

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5 Replies

Kavitha.S (Company Secretary) (369 Points)
Replied 20 September 2010

Yes the Company can conduct its Board meeting and AGM on the same day.But the BM should be held fist.

No u can't fix AGM date in that Board meeting.It requires 21 days clear notice.Shorter notice is possible only 95% of shareholders given their consent to act as such.

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Raghav Toshniwal (student) (450 Points)
Replied 20 September 2010

agree with kavitha.....

If u trake approval for shorter notice, AGM date cant fall on the same day, it needs 21 clear days period

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 20 September 2010

Yes a BM and AGM can be hold on the same day subject to the compliance of section 171(2)(i).

Adopt notice of AGM in the same BM and authorise director/CS to send shorter notice.

Section 171(2)(i) is an exception of section 171(1). If you adopt the route of section 171(2)(i) then there is no need to remember 21 days provision.

Regards

Ankur Garg (Company Secretary and Compliance Officer) (114773 Points)
Replied 20 September 2010

Please find enclosed herewith sample shorter notice consent form for your reference.

Get it signed from the shareholders (100% consent required) and keep it in your records. Also disclose everything in the minutes of BM regarding shorter notice process.

Thanks

Attached File : 54 sample shorter notice consent for gen meeting.doc downloaded: 981 times