Additional Trade name and Notice seeking information

Hi Suresh,

This kind of “seeking additional information” request is common on the GST portal, especially when officers want proof that the additional trade name is valid and linked to your principal place of business.

What they are likely asking for:

• A document to prove the additional trade name at the principal place of business.

• Since your amendment for “Additional Trade Name” isn’t showing clearly in the application, they want some official proof or a document explaining the change.

• This could be a Board Resolution (if applicable), a letter on your letterhead, a rent agreement mentioning the trade name, or any other supporting document showing that the new trade name is being used at the principal place.

How to respond:

1. Check your amendment application on the GST portal carefully. Sometimes the “blue highlighted” area means the change made is not properly saved or visible in the form submitted.

2. If no option to reply online:

   • Use the “Communication” or “Reply to Notices” option in the GST portal to upload a scanned copy of the supporting document.

   • If that option is not visible, you may have to visit the local GST office physically or send the documents by email (if email is provided in the notice).

3. Prepare a simple covering letter mentioning that the attached document is proof of the additional trade name linked to the principal place.

4. If no option to upload on portal and no email provided, call your local GST helpdesk or GST officer for instructions on submission.

Suggested documents to submit:

• A self-declaration on letterhead stating the additional trade name is used at the principal place.

• A rent agreement or utility bill in the name of the additional trade name (if available).

• Any advertisement, business card, or invoice showing the trade name usage.

Sample reply content for your letter/email:

Subject: Reply to Notice Seeking Additional Information for Amendment of Additional Trade Name

Respected Sir/Madam,

With reference to your notice seeking additional information regarding amendment for additional trade name, please find attached the supporting document as proof of usage of the said trade name at the principal place of business.

Kindly consider the same and update the records accordingly.

Thank you.

Regards,
Suresh Jain
[GSTIN]
[Contact details]