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Accounting Entries for expenses done by director on behalf of the company & later reimbursed

S Sinha ( ) (43 Points)

21 October 2020

For Company (Pvt Ltd) expenses (Purchase entries - invoice in name of the company), the Director had paid from his personal account but, the same was reimbursed in next financial year.

What are the correct accounting entries?

Thanks!

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prasad Nilugal ( GST Practitioner & Accounts ) (14809 Points)
Replied 21 October 2020

1) purchase Expense booking entry

purchase A/c Dr

To Trade creditors A/c Cr

( Booking entry of purchase )

Expense paid by the Director on behalf of company

Trade Creditors A/c Dr

To Director A/c Cr

( Company purchase expense paid by Director )

Director A/c will under current liability in Balance sheet

On 31 st march same will be remain payable in current liability in the name of Director in balance sheet

on same day will transfer to provisions and make provision

Director A/c Dr

Expense payable to Director A/c Cr

( Expense payable to Director transfer form current liability to provisions in liability of Balance sheet . )

next year on 1 st April show as oping credit balance Expense payable to Director A/c

when you pay in the nest year pass entry

Expense payable to Directors A/c Dr

To Bank a/c Cr

( Last year expense paid by Director reimbursed )

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S Sinha ( ) (43 Points)
Replied 24 October 2020

Originally posted by : prasad Nilugal
	1) purchase Expense booking entry purchase A/c Dr To Trade creditors A/c Cr ( Booking entry of purchase ) Expense paid by the Director on behalf of company Trade Creditors A/c Dr To Director A/c Cr ( Company purchase expense paid by Director ) Director A/c will under current liability in Balance sheet On 31 st march same will be remain payable in current liability in the name of Director in balance sheet on same day will transfer to provisions and make provision Director A/c Dr Expense payable to Director A/c Cr ( Expense payable to Director transfer form current liability to provisions in liability of Balance sheet . ) next year on 1 st April show as oping credit balance Expense payable to Director A/c when you pay in the nest year pass entry Expense payable to Directors A/c Dr To Bank a/c Cr ( Last year expense paid by Director reimbursed )

Thank you for sharing the information.

prasad Nilugal ( GST Practitioner & Accounts ) (14809 Points)
Replied 24 October 2020

well come

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Kantilal (Student) (38 Points)
Replied 27 April 2022

Which Entry need to be pass in Directors A/c

Karayil Builders (3 Points)
Replied 28 October 2024

My name is ABC. If I am the Director of a Pvt Ltd company, and the company's present total cash and bank balance is Rs.0, and I made a purchase for Rs.1,00,000 on 01/01/2024 on behalf of the company (bill issued in company's name) and paid from my personal bank account.

Question: Can I create a petty cash account in my name as "ABC Petty cash" under "Cash in Hand" head, then transfer 1 lakh rupee from another account created as "ABC Loan" created under Current liabilities in Balance sheet, then spend the amount to the vendor as a Payment voucher?