Documents required to be kept in Audit file for Peer Review purpose
1. Cash Retention Limit duly certified by the Branch Manager;
2. A certificate from the Branch Manager stating that the excess cash holding is being reported to the controlling authority on a regular basis;
3. A written confirmation from the Branch Manager that there is sufficient insurance cover for cash-on-hand and cash-in-transit at the Head office level;
4. Take a copy of the Key Register showing the details of keys and key holders;
5. A photo copy each of the confirmation certificates for Balances with RBI, SBI and other banks;
6. A copy of the reconciliation statement in respect of differences in such balances with RBI, SBI and other banks;
7. A certificate stating that the Branch did not hold any investments on behalf of the Head Office (if there are no such investments held by the Branch);
8. A certificate from the Branch Manager for physical verification of investments held by the Branch on its own or on behalf of the Head Office at the end of the year;
9. A copy of the Demat Account relating to such investments;
10. List of overdue or matured investments at the end of the year duly confirmed by the Branch Manager;
11. List of large advances i.e. those in respect of which the outstanding amount is in excess of 5% of the aggregate advances of the Branch or Rs.2.00 crores whichever is less duly certified by the Branch Manager;
12. List of renewal proposals pending at Branch Level at the end of the year duly confirmed by the Branch Manager;
13. A copy of the letter from Head Office regarding Sanction limit of the Branch Manager;
14. List of proposals sanctioned during the year;
15. List of cases where registration of creation of charge with Registrar of Companies pending at the end of the year;
16. List of cases where the prescribed period of 30 days for registration of creation of charge is over as at the end of the year;
17. List of cases where search reports obtained from professionals for loans sanctioned to various companies;
18. List of cases where the Branch has not obtained acknowledgement of Debt (AOD)/ Balance Confirmation letters at the end of the year;
19. List of cases where the Branch has not obtained stock/book debts statements at the end of the year;
20. List of cases where the stock audit is mandatorily required to be carried out;
21. Note down any adverse qualifications in such stock audit reports and a copy of the portion of such qualified reports as to which contains the qualifications;
22. List of Advances to non-corporate entities with limits beyond Rs.10.00 lacs duly certified by the Branch Manager;
23. A copy of the circular from the Head Office regarding the manner in which the compulsory audit is to be carried out (RBI Circular dated 21.10.2002);
24. A certificate from the Branch Manager for inspection or physical verification of securities charged to the Bank;
25. A statement from the Branch Head regarding cases of inspection due as on March 31st and inspection actually carried out during the year;
26. List of cases where insurance copies are yet to be received at the end of the year;
27. A statement of credit card dues at the end of the year;
28. A copy of the Head office instructions for identification of NPAs and classification of advances
29. A copy of the master circular issued by the Reserve Bank of India;
30. List of cases where authorized legal action for recovery of advances are pending at the end of the year;
31. A list of cases where legal action for recovery of advances or recalling of advances was authorized by the Board or local board;
32. List of cases where nursing or rehabilitation programmes have been initiated in respect of any Non-performing Assets and the status as at the year end and any developments in relation thereto;
33. A confirmation from the Branch Manager that the Branch has opted out of DICGC scheme;
34. List of cases pending under DICGC scheme;
35. List of cases where the branch has obtained valuation report from approved valuers for the Fixed Assets charged to the Bank in respect of Non-performing Assets and any pending list at the end of the year;
36. List of compromise/settlement/write off cases during the year duly certified by the Manager;
37. List of guarantees invoked, paid but not adjusted at the end of the year;
38. List of guarantees invoked but not paid at the end of the year;
39. Confirmation from the Branch Manager that they have physically verified the stationery and stamps on hand at the end of the year;
40. List of missing/lost items of such stationery at the end of the year duly certified by the Branch Head;
41. Copy of the Exception report for sundry assets and suspense accounts;
42. List of revenue and capital items pending in suspense account;
43. Copy of Exception report from Bank for inoperative accounts in deposits;
44. Obtain ledger extracts of days subsequent to the date of balance sheet;
45. Obtain the exception report from the branch for matured term deposits at the end of the year;
46. A certificate from the Branch Head in the prescribed format for old outstanding items pending for 3 years or more in respect of Bills payable, sundry deposits etc.;
47. Obtain representation from the Branch Management that all contingent liabilities have been disclosed and that the disclosed contingent liabilities do not include any contingencies which are likely to result in a loss and which therefore require consequent adjustment of assets and liabilities;
48. List of legal disputes for chance of arising of contingent liabilities;
49. A copy of the instructions of the controlling authorities of the Bank regarding charging of interest on Non-performing Assets;
50. A certificate from the Branch Manager for balancing of books at the end of the year;
51. Obtain copy of the Security policy/ Disaster recovery plan in respect of Computerised branches;
52. List of major items pending for reconciliation under Inter-Branch Accounts;
53. Note down the period and date of all previous audit reports like concurrent, inspection and RBI reports;
54. List of all fraud cases reported to RBI as fraud upto March 31st ;
55. Obtain a brief history of each fraud discovered during the year;
56. A certificate from the Branch Head for carrying out physical verification of the Fixed Assets at the end of the year;
57. Management Representation letter has to be taken from the Branch Manager as regards the availability of title deeds for immovable property at the Branch;
58. List of advances which have been updated from NPA to standard during the year and the reason for the same;
59. A list of time-barred decrees duly confirmed by the Branch Manager;
60. Obtain a copy of the closing circular issued by the Head office.
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