Documents required / checklist for GST registration

| Last updated: 02 July 2021

Quick Summary
This article provides a comprehensive checklist of documents needed for GST registration, tailored to different business structures. It details the specific requirements for proprietorships, partnerships, LLPs, companies, HUFs, societies, trusts, and government bodies. The checklist covers identity proofs, address proofs for the principal place of business, and constitutional documents relevant to each entity type.

The following documents are required to obtain GST registration depending on the types of business or constitution.

Proprietorship

GST Registration Documents: Your Essential Checklist

(1)

Aadhaar Card of Proprietor

(2)

PAN Card of Proprietor

(3)

Photo of Proprietor

(4)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy
 

Partnership

(1)

Aadhaar Card of all Partners

(2)

PAN Card of all Partners

(3)

Photo of all Partners

(4)

PAN Card of Partnership Firm

(5)

Partnership Deed

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy
 

Hindu Undivided Family

(1)

Aadhaar Card of Karta

(2)

PAN Card of Karta

(3)

Photo of Karta

(4)

PAN Card of Hindu Undivided Family

(5)

Hindu Undivided Family Deed

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

Limited Liability Partnership

(1)

Aadhaar Card of all Partners

(2)

PAN Card of all Partners

(3)

Photo of all Partners

(4)

PAN Card of Limited Liability Partnership

(5)

Certificate of Incorporation

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

Public Limited Company/Private Limited Company/Unlimited Company

(1)

Aadhaar Card of all Directors

(2)

PAN Card of all Directors

(3)

Photo of all Directors

(4)

PAN Card of Company

(5)

Certificate of Incorporation

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

Society/Club/Trust/AOP/BOI

(1)

Aadhaar Card of all Member/Trustee

(2)

PAN Card of all Member/Trustee

(3)

Photo of all Member/Trustee

(4)

PAN Card of Society/Club/Trust/AOP/BOI

(5)

Registration Certificate

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

Government Department/Local Authority/Statutory Body

(1)

Aadhaar Card of Respected Officer

(2)

PAN Card of Respected Officer

(3)

Photo of Respected Officer

(4)

PAN Card of Govt. Dept./Local Authority/Statutory Body

(5)

Any proof substantiating Constitution

(6)

Letter of Authorisation

(7)

Proof of Principal Place of business

(A)

If nature of possession of premises is owned (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

(B)

If nature of possession of premises is consent/shared (Any One)
  1. Consent Letter
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(C)

If nature of possession of premises is rented/leased (Any One)
  1. Rent/Lease Agreement
  2. Electricity Bill
  3. Municipal Tax Receipt
  4. Legal ownership documents such as ownership deed/document or Index II
  5. Municipal Khata Copy

(D)

If nature of possession of premises is others (Any One)
  1. Electricity Bill
  2. Municipal Tax Receipt
  3. Legal ownership documents such as ownership deed/document or Index II
  4. Municipal Khata Copy

FAQ :

For a proprietorship, you'll need the proprietor's Aadhaar Card, PAN Card, a photograph, and proof of the principal place of business, such as an electricity bill or rent agreement.

Besides individual partner documents (Aadhaar, PAN, photo), a partnership firm needs the firm's PAN Card, the Partnership Deed, a Letter of Authorisation, and proof of the principal place of business.

Acceptable proofs for the principal place of business include an Electricity Bill, Municipal Tax Receipt, Legal ownership documents (like an ownership deed or Index II), or a Rent/Lease Agreement, depending on the nature of possession.

An LLP requires Aadhaar, PAN, and photos of all partners, along with the LLP's PAN Card, Certificate of Incorporation, a Letter of Authorisation, and proof of the principal place of business.

Companies (Private/Public/Unlimited) need Aadhaar, PAN, and photos of all directors, the company's PAN Card, Certificate of Incorporation, a Letter of Authorisation, and proof of the principal place of business.

For societies, clubs, trusts, AOPs, or BOIs, you'll need Aadhaar, PAN, and photos of all members/trustees, the entity's PAN Card, its Registration Certificate, a Letter of Authorisation, and proof of the principal place of business.

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Ashok Pitroda

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An Accounting Professionals by Profession

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