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Tds

Sravanthi (CA Final ICWA Final & M.B.A) (737 Points)

25 September 2011

hai

I am Sravanthi. Is there online TDS certificates available with income tax department? n where is the tds details in income tax department (Companies)

Thanks in Advance

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CS RAJESH C.CHOUDHARY (ASSISTANT MANAGER) (14607 Points)
Replied 25 September 2011

I am providing here the details for getting the TDS Certificates. Step by Step details are given below:

(1) The deductor has to register their TAN with nsdl website. Click on the "Online TAN Registration" available in the home page of www.tin-nsdl.com and follow the due procedures mentioned therein.

(2) Upon registration the deductor would be allotted an Reference Number. Note down this number.

(3) The deductor will also receive an email from NSDL informing the Reference Number, User Name, Password...etc

(4) After confirmation of registration formalities, go to www.tin-nsdl.com website, and Login to TAN Account

(5) Provide the User Name, Password and TAN Number

(6) Provide the details as asked for by the website for every quarter. You will receive by email a text file from nsdl.

(7) Now the said text file needs to be converted into a pdf file / TDS certificate (Form 16A). Requisite conversion software provided in the website itself.

(8) Once converted your TDS certificates will be saved in your computer automatically at the defined path.

(9) Take print out of the certificates and check the same for 100% accuracy

(10) If found in order, affix seal and signature and issue the certificate to the deductees

NSDL is yet to announce such facility for Salary TDS Certificate. For the time they have made available such facility only for Form 16A (non salary cases)

Form 16A PDF Converter Utility

Form 16A is a TDS certificate which is prepared and issued by the deductor to the deductee. Now Form 16A can be downloaded from TIN website from Financial Year 2010-11 onwards.Form 16A will be sent on the registered e-mail ID on successful confirmation of KYC for the particular Financial Year and Quarter. The nomenclature of the file will be TAN_AY_Quarter_Form 16A Reference Number_Part of file_of_Part of file.

For example: MUMA12345E_201112_Q1_FORM_16A_0000001717_0001_OF_0001.zip

In case transactions are large in number, it may not be possible to incorporate it in a single file. In such case, it will be split into parts owing to restriction of e-mail size.

The zip file is password protected, to open the file please use your TAN Registration Number.

Click here to download Form16A PDF converter utility (To convert Form 16A text file to PDF file).

Utility once downloaded can be used for converting PDF file as and when required for all future files.
The 'Form 16A PDF Converter Utility' is a Java based utility. JRE (Java Run-time Environment) [versions: SUN JRE: 1.4.2_02 or 1.4.2_03 or 1.4.2_04 or IBM JRE: 1.4.1.0] should be installed on the computer where the Form 16A PDF Converter is being installed. Java is freely downloadable from https://java.sun.com andhttps://www.ibm.com/developerworks/java/jdk or you can ask your vendor providing computer facilities (hardware) to install the same for you.

Procedure to convert zip file to PDF file:
1. The following software can be used for extraction of zip files:
	1.1 WinZip version 9.0 and above
	1.2 WinRaR version 3.90 and above
	1.3 7-Zip version 4.65 and above
2. Extract zip file by providing the password .i.e. TAN Registration Number.
3. Pass extracted text files through PDF Converter Utility.
4. To open 'Form 16A PDF Converter Utility' double-click on the 'Form 16A PDF Converter Utility.jar'. Utility will open as shown below

5. Form 16A Input File Name with Path:
	Click on browse and select the Form 16A input file; in case of multiple files select all the form 16A files
6. Form 16A Error/PDF File Path:
	Specify the path where 'error/PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.
7. Provide Details to be Printed on Form 16A:
	7.1 Full Name: Provide full name of responsible person.
	7.2 Father's Name: Provide father's name of responsible person.
	7.3 Place: Provide place of the responsible person.
	7.4 Date: Provide date in dd/mm/yyyy format.
8. Error File:
	8.1 In case of an 'invalid file', an 'error file' will be generated. This will be a text file with the same filename as the input file with '.err' extension.
	Ex: If the input file is 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt' then, error filename will be 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.err'.
	The error file will contain details of erroneous records like Line no and error descriptttion.
9. PDF File:
	9.1 In case the input file is valid, utility will be generated in a folder; nomenclature of the folder will be TAN_FORM16A_AY_Quarter_Date, which will contain PDF files of all the deductee PAN present in input file. The nomenclature of the PDF file generated is PAN_FORM16A_AY_Quarter.pdf.