All Information about INC - 29 - Integrated Incorporation Form

Introduction to Form:

On the occasion of World Labor Day, Ministry of Corporate Affairs (MCA) introduced a major reform for entrepreneurs in India. Effective May 1st, incorporation of a new business will require only one form to be filled, against 5 earlier.

This new form is known as INC-29, and it replaces earlier tedious process of filling out several forms for incorporating a new company.

The INC-29, a 5-in-1 form for company registration, combines the application for DIN allotment, name reservation, incorporation and even PAN & TAN, while making the process cheaper. As the entire incorporation process is in a single form, correct filing could mean approval in 48 hours, the government claims. If you’re an entrepreneur, you should be impressed. Relative to the old process, it has the potential to save you a lot of time, if properly implemented.

Earlier Form Filling:

1. Applications for obtaining a DIN – DIR - 3
2. Approving the name of the company - INC-1
3. A separate form for registration of the company (With MOA & AOA) – INC - 7
4. Form INC-22 for sharing details about registered office – INC - 22
5. A separate form DIR12 which should be sent to every director – DIR - 12

Now Form Filling:

All these formalities are now thing of past, as only INC-29 is now sufficient.

INC-29 will provide following services through a single e-form:

- Allotment of Director Identification Number;
- Name of a company; and
- Incorporation of a company.

Advantages and Disadvantages of INC - 29

Advantages of INC – 29

1. Now Company can incorporated within 24 working Hours after filed INC 29 with MCA portal. Separate queue for processing INC-29 has been created at ROC back office.

2. Currently, INC – 29 is only an option for incorporating the company. You can also incorporate the company with old procedure also.

3. If form is rejected then you can apply for refund through Refund Form.

4. You can also apply for Permanent Account Number (PAN) and Tax Deduction Account Number (TAN)

5. If the address for correspondence is not the address of registered office of the company. In this case, the company shall establish its registered office within fifteen days of the approval of this application for Incorporation and shall also intimate such address of registered office within thirty days of the Incorporation via e-form INC-22.

Disadvantages of INC – 29

1. Narrower Name Proposal

The Registrar has so far asked applicants to submit 6 names in order of priority. Even with the luxury of options, company names take 7 working days to be approved. The INC-29 will allow applicants to submit only a single name. So, while applying applicant has to undertake the necessary diligence regarding the name keeping the in mind the guidelines issued by MCA for Name approval. In case the name applied is rejected then you have the option to re-submit it for 1 more time. It remains unclear how this will not lead to more rejections.

2. Single Resubmission

The INC-29 combines forms, but does not eliminate any procedure. It’s just that you must now submit everything at once. This means that, should there be errors, you will get to know of all of them at once. This is a good change, but we should be concerned about the fact that only a single resubmission is allowed before you have to file the entire form and pay the Rs. 2000 again.

3. No Tracking System

Under the non-INC-29 system, you always know which process you’re stuck at. Since through INC-29, you are applying for 3 approvals i.e. Name, DIN and company registration, if any one fails all the others also fails. For example if there are issues in DIN application, then the entire application will be rejected and you have to file afresh.

4. Section 8 Companies not Included

Incorporation of a charitable company under section 8 (Formation of Company with Charitable objects) and company defined under chapter XXI (Unregistered Companies) of the Companies Act, 2013 are not facilitated under this integrated incorporation form.

5. Maximum DIN Allotment - 3

DIN for only 3 Directors can be applied at one time. For example a company has 5 Directors, 4 doesn’t have DIN then this form can’t be filed but in case person proposed to be appointed which don’t have DIN are up to 3 , then this form can be filed irrespective of the fact that there are 12 other Directors , who have DIN.

Steps for Incorporation of Company through INC - 29

Step – I: Obtain DSC for one director

Step – 2: File INC – 29 for the following:

i. Application for applying DIN for maximum 3 Directors

ii. Application for Name availability (for single name only)

iii. Application for company registration

iv. For furnishing details of Directors and registered office

v. Application for PAN – TAN

Step – 3: Attach Documents

1. Memorandum of Association

2. Article of Association

3. Affidavit and declaration by first subscriber(s) and director(s)

4. Proof of Office Address. (Conveyance/ Lease deed/ Rent Agreement etc. along with rent receipts)

5. Copy of the utility bills. (not older than two months)

6. Proof of Identity & residential address of subscribers & Applicant

i. For Identity Proof - Voter ID Card/ Driving License / Passport / Aadhar card)

ii. For Address Proof - Bank Statement/ Electricity Bill/ Telephone Bill

iii. IF you want PAN & TAN, fill jurisdiction details.

Step – 4: Form to be digitally signed by one of the proposed director

Step – 5: Declaration and Certification by Professional to be digitally signed along with their Membership No. as well as Certificate of Practice by professional.

Here Professional means: CA / CS / CMA / Advocate

Step – 6: Upload the Form and Pay the Fees (For detail see Fee Schedule)

Step – 7: If the address for correspondence is not the address of registered office of the company. In this case, the company shall establish its registered office within fifteen days of the approval of this application for Incorporation and shall also intimate such address of registered office within thirty days of the Incorporation via e-form INC-22.

Fees Table:

Fees: Normal Fees + 2,000

Authorized Capital Fees for ROC:

Normal Form Filling Fees

The author is a practicing Chartered Accountant in the fields of Audit, Direct and Indirect Taxes, Company Law, Due Diligence at Ahmedabad. He can be reached at ca.jainam@gmail.com.